Management Information System

Unit - 3
Foundations Of Information
Systems In Business

Dr. Amit Sharma

(Associate Professor)

McGraw-Hill/Irwin Copyright © 2008, The McGraw-Hill Companies, Inc. All rights reserved.
 Chapter Highlights
• Foundation Concepts :
Information Systems in Business
 The fundamental roles of IS in business
 Trend in information systems
 The role of e-Business in business
 Types of information systems
 Managerial challenges of information
technology

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 Chapter Highlights (continued)
• Foundation Concepts : The Components of
Information Systems
 Components of information systems
 Information system resources
 Information system activities
 Recognizing information systems

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 Learning Objectives
• Understand the concept of a
System and and how it relates to
information systems.
• Explain why knowledge of information
systems is important for business
professionals, and identify five areas of
information systems knowledge they need
• Give examples to illustrate how the business
applications of IS can support a firm’s business
processes, managerial decision making, and
strategies for competitive advantage. 2-4
 Learning Objectives (continued)
• Provide examples of several major types of
information systems from your experiences with
business organizations in the real world.
• Become familiar with the many of career
opportunities in information systems.

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 Introduction
• Information systems and technologies are a vital
component of successful businesses and
organizations.
• Information technologies
• including Internet-based information systems, are
playing a vital and expanding role in business.
• improve the efficiency and effectiveness of
• business processes
• managerial decision making
• workgroup collaboration
• increase their competitive positions in
a rapidly changing marketplace.
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 Information System / Information
Technologies
• An information system (IS) can be any organized
combination of
• People
• Hardware
• Software
• communications networks
• data resources
• policies and procedures that stores, retrieves,
transforms, and disseminates information in an
organization.

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• People rely on modern IS to communicate with
each other using a variety of physical devices
(hardware), information processing instructions
& procedures (software), communications
channels (networks) & stored data (data
resources).

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• Information system describes
• all of the components and resources necessary to
deliver its information and functions to the
organization.
• Information technology refers
• to the various hardware, software, networking,
and data management components necessary for
the system to operate.

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 The Fundamental Roles of IS in Business

• Three vital roles that information systems

can perform for a business enterprise.
• Support of its business processes and operations.
• Support of decision making by its employees and
managers.
• Support of its strategies for
competitive advantage.

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 Types of Information Systems

• Several types of information systems can

be classified as either
• Operations Support Systems
• Management Support Systems

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 Operations Support Systems

• Transaction processing systems

• Process data resulting from business transactions,

update operational databases

and produce business documents.
• Examples: sales and inventory processing
and accounting systems.

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 Operations Support Systems (continued)

• Process control systems

• Monitor and control industrial processes.
• Examples: petroleum refining, power generation,
and steel production systems.

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 Operations Support Systems (continued)

• Enterprise collaboration systems.

• Support team, workgroup, and enterprise
communications and collaboration.
• Examples: e-mail, chat, and videoconferencing
groupware systems.

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 Management Support Systems

• Management information systems.

• Provide information in the form of pre-specified
reports and displays to support business decision
making.
• Examples: sales analysis, production
performance, and cost trend re porting systems.

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 Mgn Support Systems(continued)

• Decision support systems.

• Provide decision-making processes of
managers and other business professionals.
• Examples: product pricing,
profitability forecasting, and risk analysis
systems.

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 Mgn Support Systems(continued)

• Executive information systems.

• Provide critical information from MIS, DSS, and
other sources modified to the information needs
of executives.
• Examples: systems for easy access to analyses of
business performance, actions of competitors, and
economic developments to support strategic
planning.

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 Figure 1.1 Operations & Management
classifications of information systems

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 Other Classifications Of Information Sys

• Several other categories of information systems

can support either operations or management
applications. For example:
• Expert systems
• Knowledge management systems
• Strategic information systems
• Functional business systems

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 Other Categories of IS (continued)

• Expert systems.
• Knowledge-based systems that provide
expert advice and act as expert consultants to
users.
• Examples: credit application advisor,
process monitor, and diagnostic maintenance
systems.

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 Other Categories of IS (continued)

• Knowledge management systems.

• Knowledge-based systems that support the
creation, organization, and dissemination of
business knowledge within the enterprise.
• Examples: intranet access to best business
practices, sales proposal strategies, and customer
problem resolution systems.

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 Other Categories of IS (continued)

• Strategic information systems.

• Support operations or management processes that
provide a firm with strategic products, services,
and capabilities for competitive advantage.
• Examples: online stock trading, shipment
tracking, and e-commerce Web systems.

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 Other Categories of IS (continued)

• Functional business systems.

• Support a variety of operational and managerial
applications of the basic business functions of a
company.
• Examples: information systems that support
applications in accounting, finance, marketing,
operations management, and human resource
management.

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 Managerial Challenges of IT

• Success in today’s dynamic business

environment depends heavily on maximizing the
use of :
• Internet-based technologies
• Web-enabled information systems to meet the
competitive requirements of customers, suppliers,
and other business partners in a global
marketplace.
• Figure 1.2 illustrates examples of the challenges
and opportunities that business managers face in
managing information systems and technologies
to meet business goals.
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2-25
 Success and Failure with IT

• Success should be measured by the effectiveness

of information technology in supporting:
• an organization’s business strategies
• enabling its business processes
• enhancing its organizational structures
and culture
• increasing the customer and business value of the
enterprise

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 Developing IS Solutions

• Developing successful IS solutions to business

problems is a major challenge for business
managers and professionals today.
• As a business professional, responsible for:
• proposing or developing new or improved
uses of information technologies for your
company.
• As a business manager, responsible for:
• frequently manage the development efforts of
information systems specialists and other
business end users.
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 Developing IS Solutions (continued)

• Figure 1.3 shows that several major activities

must be accomplished and managed in a
complete IS development cycle.

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 Challenges and Ethics of IT

• As a business professional,
knowledge
manager, worker, or generated
information technology. Forby the use of
example,
• what uses of IT might be considered improper,
irresponsible, or harmful to other individuals or to
society?
• What is the proper business use of the Internet
and an organization’s IT resources?
• What does it take to be a responsible end user of
information technology?
• How can you protect yourself from computer
crime and other risks of information technology?
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 The IS Function

• Successful MIS and technologies presents major

challenges to business managers and
professionals. Thus, the IS function represents:
• A major functional area of business equally as
important to business success as the functions of
accounting, finance, operations management,
marketing, and HRM.
• An important contributor to operational
efficiency, employee productivity and morale,
and customer service and satisfaction.

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 The IS Function (continued)

• A major source of information and support

needed to promote effective decision making by
managers and business professionals.
• A vital ingredient in developing competitive
products and services that give an organization a
strategic advantage in the global marketplace.
• A dynamic, rewarding, and challenging career
opportunity for millions of men and women.
• A key component of the resources, infrastructure,
and capabilities of today’s networked business
enterprises.
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 Foundation Concepts: The
Components of IS

• For example, system concepts help us

understand:
• Technology.
• That computer networks are systems of
information processing components that use a
variety of hardware, software, data management,
and telecommunications network technologies.
• That
• Applications.
electronic business and commerce
applications involve
interconnected information systems. business
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 Foundation Concepts: The
Components of IS (continued)

• Development.
• That developing ways to use information
technology in business includes designing the
basic components of information systems.
• Management.
• That managing information technology
emphasizes the quality, strategic business value,
and security of an organization’s information
systems.

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 What Is a System?

• A system is defined as a set of interrelated

components, with a clearly defined boundary,
working together to achieve a common set of
objectives by accepting inputs and producing
outputs in an organized transformation process.
• Systems have three basic functions:
• Input
• Processing
• Output

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 Feedback and Control

• The system concept becomes even more useful

by including two additional elements:
• feedback
• Control
• Feedback is data about the performance of a
system. For example:
• data about sales performance is feedback to a
sales manager.
• Data about the speed, attitude, and direction of an
aircraft is feedback to the aircraft’s pilot or
autopilot.
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 Feedback and Control (continued)

• Control involves monitoring and evaluating

feedback to determine whether a system is
moving toward the achievement of its goal.
• The control function then makes the necessary
adjustments to a system’s input and processing
components to ensure that it produces proper
output.
• For example: An airline pilot, makes minute
adjustments after evaluating the feedback from
the instruments to ensure the plane is exactly
where the pilot wants it to be.
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 Components of an Information System

• People resources
• Hardware resources
• Software resources
• Data resources
• Network resources

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 People resources

• End users (also called users or clients) are people

who use an information or the
system information it produces. They
can be:
• Customers
• Salespersons
• Engineers
• Clerks
• Accountants
• managers

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 People resources (continued)

• IS specialists are people who develop and

operate information systems. They include:
• systems analysts
• software developers
• system operators
• technical
• clerical IS personnel

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 Hardware Resources

• The concept of hardware resources includes all

physical devices and materials used in
information processing.
• Specifically, it includes not only machines, such
as :
• computers and other equipment
• data media
• tangible objects on which data are recorded
• (magnetic or optical disks)

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 Hardware Resources (continued)

• Computer systems, consist of central

which processing units
containing:
• micro-processor printers, scanners,
• peripheral devices
such as monitors, and so on.

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 Hardware Resources (continued)

• Computer peripherals,which are devices

such as:
• Keyboard
• electronic mouse
• trackball
• video screen
• printer for output of information
• magnetic or optical disk drives for storage of data
resources.

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 Software Resources

• The following are examples of software

resources:
• System software, such as an operating
system program.
• Application software, which are programs that
direct processing for a particular use of
computers by end users.
• Examples are a sales analysis program, a payroll
program, and a word processing program.

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 Software Resources (continued)

• Procedures
• which are operating instructions for the people
who will use an information system.
• Examples are instructions for filling out a paper
form or using a software package.

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 Data Resources

• The concept of data resources has been expand

by managers and information systems
professionals.
• The data resources of IS are typically organized,
stored, and accessed by a variety of data resource
management technologies into:
• Databases that hold processed and organized data

• Knowledge bases that hold knowledge in a

variety of forms such as facts, rules and case
examples about successful business practices
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 Network Resources

• The concept of network resources emphasizes

that communications technologies and networks
are a fundamental resource component of all
information systems.
• Network resources include:
• Communications media
• Network infrastructure

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 Information System Activities

• Input.
• Optical scanning of bar-coded
• Processing.
• Calculating employee pay, taxes
• Output.
• Producing reports &displays sales performance
• Storage.
• Maintaining records on customers, employees &
products.
• Control.
• Generating clear signals to indicate proper entry
of sales data. 2-47
 Recognizing Information Systems

• As a business professional, you should be able to

recognize the fundamental components of IS
you encounter in the real world. This means that
you should be able to identify:
• The people, hardware, software, data, and
network resources they use.
• The types of information products they
produce.
• The way they perform input, processing, output,
storage, and control activities.

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