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Edit Cell Contents in Spreadsheets

The document provides a comprehensive guide on editing cell contents in spreadsheets, including selecting, editing, deleting, copying, moving, inserting, and deleting cells, rows, and columns. It also covers changing row height and column width, using formulas, and utilizing the autofill handle for copying formulas. Each action is detailed with step-by-step instructions for user convenience.

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vaibhavthebest92
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24 views32 pages

Edit Cell Contents in Spreadsheets

The document provides a comprehensive guide on editing cell contents in spreadsheets, including selecting, editing, deleting, copying, moving, inserting, and deleting cells, rows, and columns. It also covers changing row height and column width, using formulas, and utilizing the autofill handle for copying formulas. Each action is detailed with step-by-step instructions for user convenience.

Uploaded by

vaibhavthebest92
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Edit Cell Contents in

Spreadsheets
Editing a Worksheet

 At times, you need to change the data that you have entered.
 This is referred to as editing the worksheet.
Selecting Data or Cells

 You need to select a cell or range of cells to edit, copy or move cell
contents.

Action: To select a single cell.


Follow the steps:
- Click the cell. This is known as active cell.
Action: To select content in the cell.
Follow the steps:
- Double click inside the cell. OR
- Press F2 key. The cursor will appear at the end of the cell entry. Select
the content of the cell.
Action: Selecting an entire row.
Follow the steps:
- Click the row heading number at the left edge of the worksheet. OR
- Press Shift + Spacebar key.
Action: Selecting an entire column
Follow the steps:
- Click the column heading letter at the top edge of the worksheet. OR
- Press Ctrl + Spacebar key.
Action: Selecting several rows / columns
Follow the steps:
- Drag the mouse over the row / column headers to select adjacent rows.
To select non – adjacent rows / column:
- Press Ctrl key as you click each row / column header.
Action: All the cells in a worksheet.
Follow the steps:
Press Ctrl + A
Action: To select the range of cells.
Follow the steps:
- Click the upper left cell of the range.
- Hold down Shift key and click the lower right cell of the range. OR
- Drag the mouse diagonally opposite to the lower right cell of the range.
Editing cell contents

 Overwriting: to completely change the contents of a cell.


Select the cell and type the new data. Press the Enter key.

 Partial modification: To partially change the contents of the cell.


Select the cell.
Double – click inside the cell or click in the formula bar.
Change the data and press Enter key.
Deleting cell contents

To delete cells,
Step 1: Select the cell or range of cells.
Step 2: Press the Delete or Backspace key from the keyboard. OR
Right click the contents of the cell and select Clear Contents option from
the shortcut menu.
Copying and Moving Cell Contents

 You can copy or move a cell or range of cells to a different location on


the same worksheet or another worksheet.

To copy / cut and paste cell contents,


Step 1: Select the cell or range of cells to be copied.
Step 2: On the Home tab, in the Clipboard group, click Copy / Cut.
Step 3: Click the cell where you want to paste the cells.
Step 4: On the Home tab, in the Clipboard group, click Paste.
If you use the Copy command, the copied data is pasted to the new
location.
If you use the Cut command, the data is removed from the original cell
and moved to a different location.

Press Ctrl + C to Copy.


Press Ctrl + X to Cut.
Press Ctrl + V to Paste
Inserting Rows
 While entering data, you may require inserting or deleting rows / columns
/ cells.

To insert a row or rows:


Step 1: To insert a single row, select the row or a cell in the row above
which you want to insert the new row.
To insert multiple rows, select the rows above which you want to insert
rows. Select the same number of rows as you want to insert.
To insert non – adjacent rows, hold down the Ctrl key while you select non –
adjacent rows.
Step 2: On the Home tab, in the Cells group, click the arrow next to Insert.
Step 3: Click Insert Sheet Rows.
Inserting Columns

To insert a row or rows:


Step 1: To insert a single column, select the column or a cell in the column
immediately to the right of where you want to insert the new column.
To insert multiple rows, select the columns immediately to the right of
where you want to insert columns. Select the same number of columns as
you want to insert.
To insert non – adjacent columns, hold down the Ctrl key while you select
non – adjacent columns.
Step 2: On the Home tab, in the Cells group, click the arrow next to Insert.
Step 3: Click Insert Sheet Columns.
Inserting Cells

To insert cells,
Step 1: Select the same number of cells as you want to
insert.
Step 2: On the Home tab, in the Cells group, click the
arrow next to Insert.
Step 3: Click Insert cells.
The Insert dialog box appears.
Step 4: Choose one of the options from the Insert
dialog box.
Options in the Insert dialog box
Options Function
Shift cells right It shifts the selected cells
towards right leaving blank
cells
Shift cells down It shifts the selected cells
down leaving blank cells.
Entire row It inserts a new row. The row
with selected cells shifts
down.
Entire column It inserts a new column. The
column with selected cells
shifts right.
Deleting cells, rows and columns

To delete cells,
Step 1: On the Home tab, in the Cells group,
- To delete selected cells, click the arrow below Delete
and then click Delete Cells.
- To delete selected rows, click the arrow below Delete
and then click Delete Sheet Rows.
- To delete selected columns, click the arrow below
Delete, and then click Delete Sheet Columns.
Step 2: If you are deleting a cell or a range of cells, in
the Delete dialog box, select one of the options: Shift
cells left, Shift cells up, Entire row or Entire column.
If you are deleting rows or columns, other rows or
columns automatically shift up or to the left.
Changing Row Height and Column
Width

 You can change the row height and column width to fit in the contents.

To change the row height to fit the contents:


Step 1: Select the row or columns that you want to change.
Step 2: On the Home tab, in the Cells group, click Format.
Step 3: Under Cell Size, click AutoFit Row Height / AutoFit Column
Width.
To change the row / column to a specific height / width,
Step 1: Select the row or columns that you want to change.
Step 2: On the Home tab, in the Cells group, click Format.
Step 3: Under Cell Size, click Row Height / Column Width.
Step 4: In the Row Height / Column Width box, type the value that you
want. The row height or column width will adjust to specified value.
Changing row height and column
width using mouse

 To change the height of row by using the mouse, drag the boundary
below the row heading until the row has the height that you want.
 To change the width of columns by using the mouse, drag the
boundary on the right side of the column heading until the column has
the width that you want.
Using a Formula

 A formula can be a simple formula with a single operator or a complex


one with multiple operators.
 It must start with an equal to (=) sign.

To calculate the sum of numbers,


Step 1: To enter a formula, either click in the Formula bar of double –
click the cell where you wish to get the result.
Step 2: Type ‘=‘ and then, type the formula.
Notice the color of the cell name typed in the formula and the
corresponding color of the border that appears around the cell.
Step 3: When you finish entering the formula, click next to the
Formula bar or press the Enter key.
The cell will display the formula result and not the formula. In case you
change data within he cell range, the result will automatically change.
Autofill Handle

 You may copy a formula by using the Fill Handle.


 It is a small square at the corner of the cell. It is used to copy cell contents
to the adjacent cells.

To copy the formula using Fill Handle,


Step 1: Select the cell.
Step 2: Move the cursor to the bottom – right corner of the selected cell.
Step 3: Observe a small square, drag it downward till the last cell of the range
where you wish to copy the formula.
Step 4: Release the mouse button. The formula is copied and the result is
displayed.

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