ICTs integrated into

Curriculum and
Instruction
Productivity
Applications
(Spreadsheet)
 Objectives of the Session
After the completion of this session, the
trainee teachers will be able to:
• Format worksheet elements
• Fill data
• Use formula
• Save Spreadsheet
• Preview the spreadsheet
• Print spreadsheet
 Reflection of the Previous Session
• What was the important event of yesterday’s session?
• What were my feelings and emotions in yesterday’s
session?
• What went well - why?
• What did not go well – why?
• What is my learning?
• What have I done differently now?
• What skills do I need to develop further to achieve this
objective?
• What strategies have you applied in their classrooms?
 Move or copy cells and cell contents
Move cells by drag and dropping Copy cells by using Copy and Paste
• Select the cells or range of cells that • Select the cell or range of
you want to move or copy.
• Point to the border of the selection. cells.
• When the pointer becomes a move • Select Copy or press Ctrl +
pointer move pointer, drag the cell or
range of cells to another location.
C.
Move cells by using Cut and Paste • Select Paste or press Ctrl
• Select a cell or a cell range. + V.
• Select Home > Cut or press Ctrl + X.
• Select a cell where you want to move
the data.
• Select Home > Paste or press Ctrl + V.
 Insert or delete rows and columns
Insert or delete a column
• Select any cell within the column, then go to Home > Insert >
Insert Sheet Columns or Delete Sheet Columns.
• Alternatively, right-click the top of the column, and then select
Insert or Delete.

Insert or delete a row

• Select any cell within the row, then go to Home > Insert > Insert
Sheet Rows or Delete Sheet Rows.
• Alternatively, right-click the row number, and then select Insert or
Delete.
 Formatting Worksheet elements
• Excel has many ways to format and style a spreadsheet.
Why format and style your spreadsheet?
• Make it easier to read and understand
• Make it more delicate
• Styling is about changing the looks of cells, such as changing colors,
font, font sizes, borders, number formats, and so on.
The most used styling functions are:
• Colors
• Fonts
• Borders
• Number formats
• Grids
There are two ways to access the styling commands in Excel:
• The Ribbon
• Formatting menu, by right clicking cells
 Formatting Worksheet elements
• Applying colors
• Colors can be applied to cells, text
and borders.
• Colors are applied to cells by using
the "Fill color" function.
• How to apply colors to cells:
• Select color
• Select range
• Click the Fill Color button
• The "Fill color" button remembers
the color you used the last time.
 Formatting Worksheet elements
• Format Fonts
• You can format fonts in four different ways: color, font name, size
and other characteristics.
• Font Color
• The default color for fonts is black.
• Colors are applied to fonts by using the "Font color" function.
• How to apply colors to fonts
• Select cell
• Select font color
• Type text
• The font color goes for both numbers and text.
• The Font color command remembers the color used last time.
 Formatting Worksheet elements
Font Size
• To change the font size of the
font, just click on the font
size drop down menu:
Font Characteristics
• You can apply different
characteristics to fonts such
as:
• Bold
• Italic
• Underlined
• Strike though
 Formatting Worksheet elements
Font Characteristics
• Bold is applied by either clicking the Bold (B) icon
in the Ribbon or using the keyboard shortcut CTRL
+ B or Command + B
• Italic is applied by either clicking the Italic (I) icon
or using the keyboard shortcut CTRL + I or
Command + I
• Underline is applied by either clicking the
Underline (U) icon or using the keyboard shortcut
CTRL + U or Command + U
• Strikethrough is applied by either clicking the
Strikethrough (ab) icon or using the keyboard
shortcut CTRL + 5 or Command + Shift + X
 Formatting Worksheet elements
Format Borders
• Borders can be added and
removed. Colors and style can be
changed.
Why format borders?
• Make the document more
readable and understandable
• Emphasizing key points
• The Borders menu is accessed in
the Ribbon, in the Font group.
 Formatting Worksheet elements
Adding Borders
• Borders are added by clicking the
Borders button.
• The default border is black underline.
• Changing the border type, style or
color is a choice you make.
• The option button next to the Border
command gives options for more
types of borders.
• Clicking the option button gives an
overview of the different border
options.
 Formatting Worksheet elements
Border Colors
• Colored borders are added by
selecting a color before adding the
border.
• The color can be changed in the
Border Color menu:
 Formatting Worksheet elements
Border Style
• Borders styles can be changed.
• The menu is accessed in the Border
Style menu.
Excel offers 6 different border styles:
• Solid line
• Dashed line
• Dotted line
• Medium line
• Thick line
• Double line
 Formatting Worksheet elements
Number Formats
• The default Number format is General.
Why change number formats?
• Make data explainable
• Prepare data for functions, so that Excel understands what kind
of data you are working with.
Examples of number formats:
• General
• Number
• Currency
• Time
Number formats can be changed by clicking the Number format
dropdown, accessed in the Ribbon, found in the Numbers group.
 Formatting Worksheet elements
Grids
• By default, gridlines are displayed in Excel. However, grids can be
removed.
Why remove grids?
• Make the spreadsheet more readable
• Make the spreadsheet more delicate
How to remove grids
• Click view in the Ribbon navigation bar
• Uncheck gridlines
 Formatting Worksheet elements
Change Alignment
• To change the alignment of the
text in the selected cells, on
the Home tab, in the Alignment
group, click the alignment
option that you want.
• For example, to change the
horizontal alignment of cell
contents, click Align Text Left ,
Center , or Align Text Right .
 Formatting Worksheet elements
Change text
orientation (rotate
text)
• Click the Orientation button
on the Home tab, in the
Alignment group, to rotate
text up or down and write
vertically or sideways.
These options come in
especially handy for
labeling narrow columns:
 Formatting Worksheet elements
Indent text in a cell
• In Microsoft Excel, the Tab key
does not indent text in a cell like it
does, say, in Microsoft Word; it just
moves the pointer to the next cell.
To change the indentation of the
cell contents, use the Indent icons
that reside right underneath the
Orientation button.
• To move text further to the right,
click the Increase Indent icon. If
you have gone too far right, click
the Decrease Indent icon to move
the text back to the left.
 Overview of formulas in Excel
• Formulas
• A formula in Excel is used to do mathematical
calculations. Formulas always start with the equal
sign (=) typed in the cell, followed by your
calculation.
• Formulas can be used for calculations such
as:
• =1+1
• =2*2
• =4/2=2.
 Overview of formulas in Excel
• Enter a formula that
contains a built-in
function
• Select an empty cell.
• Type an equal sign = and then
type a function. For example,
=SUM for getting the total sales.
• Type an opening parenthesis (.
• Select the range of cells, and
then type a closing parenthesis).
• Press Enter to get the result.
 Overview of formulas in Excel

See a formula
• When a formula is entered
into a cell, it also appears
in the Formula bar.
• To see a formula in the
formula bar, select a cell.
 Create a simple formula in Excel
SUM function
The SUM function adds values. You can add individual values,
cell references or ranges or a mix of all three.

For example:
=SUM(A2:A10) Adds the values in cells A2:10.
=SUM(A2:A10, C2:C10) Adds the values in cells A2:10, as well
as cells C2:C10.
 Create a simple formula in Excel
Use AutoSum
You can use AutoSum to
quickly sum a column or row
or numbers. Select a cell next
to the numbers you want to
sum, select AutoSum on the
Home tab, press Enter
(Windows)
When you select AutoSum,
Excel automatically enters a
formula (that uses the SUM
function) to sum the
numbers.
 Activity 1
• Read the Handout 12.1 individually and follow the steps.
• Create a worksheet: ‘Monthly Expenses Report.’
• Type the main Heading and sub Headings in rows 1 & 2.
• Enter the data in first four columns.
• Heading Monthly Expenses Report and sub Heading are S. No.,
Date, Item Name, Expenses.
• Fill the data for ten (10) Items from your monthly expenses
• Add the items using formula
• Save the worksheet naming “Monthly Expenses Report” on the
Desktop.
• Preview it with different suggested patterns.
 Activity 2
Reinforcement of Spreadsheet: Formatting
Worksheet elements
• Read Handout 12.2 (formatting Worksheet elements).
• Open the worksheet naming “Monthly Expenses Report”.
(Saved in the last activity).
• Use Copy Paste to copy the text on another location.
• Use Cut and Copy to move the data from one location to
the other.
• Use Font size, Font style and Font color to format text.
• Add borders and shades to a cell or range of cells.
• Insert new rows and columns in the spreadsheet.
 Activity 3
Application of the Spreadsheet: Class Time
Table
• Create a New workbook: “My Class Timetable”.
• Using table features, draw your class timetable in this
worksheet.
• Enter the related data.
• Apply different patterns and colors of table.
• Preview “My Class Timetable”.
• Save the file: “My Class Timetable” on Desktop.
• Print it to display on the walls of the room for a gallery walk
 Assessment
• What are the main features of spreadsheet?
• How many rows and columns are there in worksheet?
• What is the difference in using the copy-paste and cut-copy
in spreadsheet?
• What is the advantage of using formula in spreadsheet?
 Home Assignment
• Create a workbook on the student
performance in at least 6 tests of your
subject during two terms.
 Teaching Strategies
Following strategies have been used in
today’s session:
• Individual work
• Pair work
• Group work
• Experimental method
• Discussion method
• Presentation method
• Peer teaching
• Gallery walk