MALLA REDDY ENGINEERING COLLEGE

(An UGC Autonomous Institution, Approved by AICTE, New Delhi & Affiliated to JNTU, Hyderabad).
Accredited by NAAC with ‘A++’ Grade (Cycle- III), NBA Tier –I Accredited
(B.Tech – CE, EEE, ME, ECE & CSE, M.Tech – Structural Engg, Electrical Power Systems,
Thermal Engg.IIC – Four Star Rating, NIRF Rank Band 250-300, ARIIA Band Performer,
Maisammaguda(H), Medchal - Malkajgiri District, Secunderabad, Telangana State – 500100,
www.mrec.ac.in

DEPARTMENT OF COMPUTER SCIENCE AND

ENGINEERING

HOSPITAL MANAGEMENT SYSTEM

A mini project report submitted by

D . NIKSHITH (24J41A67L6)

in partial fulfillment for the award of the degree of

BACHELOR OF TECHNOLOGY

in

COMPUTER SCIENCE AND ENGINEERING

under the supervision of

Mrs.A.Soumya Rani, Assistant Professor

 CONTENT

1.Abstract

2.Introduction

3.Methodology

4.Project Description

5.System Study and

Analysis
6.problem statement

7.Diagram Design

8.Future Scope

9.Conclusion
 ABSTRACT

The purpose of the project entitled as “HOSPITAL MANAGEMENT SYSTEM” is to computerize the
Front Office Management of Hospital to develop software which is user friendly simple, fast, and cost –
effective. It deals with the collection of patient’s information, diagnosis details, etc. Traditionally, it was
done manually. The main function of the system is register and store patient details and doctor details
and retrieve these details as and when required, and also to manipulate these details meaningfully
System input contains patient details, diagnosis details, while system output is to get these details on to
the screen. The Hospital Management System can be entered using a user name and password. It is
accessible either by an administrator or receptionist. Only they can add data into the database. The data
can be retrieved easily. The data are well protected for personal use and makes the data processing very
fast.

INTRODUCTION
The project Hospital Management system includes registration of patients, storing their details into the
system, and also computerized billing in the pharmacy, and labs. The software has the facility to give a
unique id for every patient and stores the details of every patient and the staff automatically. It includes
a search facility to know the current status of each room. User can search availability of a doctor and the
details of a patient using the id.

BACK GROUND TO STUDY

The Hospital Management System can be entered using a username and password. It is accessible either
by an administrator or receptionist. Only they can add data into the database. The data can be retrieved
easily. The interface is very user-friendly. The data are well protected for personal use and makes the
data processing very fast.

Hospital Management System is powerful, flexible, and easy to use and is designed and developed to
deliver real conceivable benefits to hospitals.

Hospial Management System is designed for multispeciality hospitals, to cover a wide range of hospital
administration and management processes. It is an integrated end-to-end Hospital Management System
that provides relevant information across the hospital to support effective decision making for patient
care, hospital administration and critical financial accounting, in a seamless flow.

Hospital Management System is a software product suite designed to improve the quality and
management of medical management in the areas of clinical process analysis and activity-based costing.
Hospial Management System enables you to develop your organization and improve its effectiveness
and quality of work. Managing the key processes efficiently is critical to the success of the hospitals
helps you manage your processes

Purpose: Main aim of developing Hospital management System is to provide an easy way not only to
automate all functionalities involved managing leaves and Payroll for the employees of Company, but
also to provide full functional reports to management of Hospital with the necessary details. HOSPITAL
MANAGEMENT SYSTEM 2016 10 Nowadays large scale organizations (hospitals in this case) are
committed to bring the best way of management in the various forms

Benefits of HMS in hospitals:

Following benefits of hospital management system are:

 Improved clinical care & patient safety

 Quick & coordinated care
 Reduced readmissions
 Reduced waiting times
 Reduced cost.

EXISTING SYSTEM:
Hospitals currently use a manual system for the management and maintenance of critical information.
The current system requires numerous paper forms, with data stores spread through out the hospital
management infrastructure. Often information is incomplete or does not follow management standards.
Forms are often lost in transit between departments requiring a comprehensive auditing process to
ensure that no vital information is lost. Multiple copies of the same information exist in the hospital and
may lead to inconsistencies in data in various data stores.

PROPOSED SYSTEM:
The Hospital Management System is designed for any hospital to replace their existing manual paper
based system. The new system is to control the information of patients. Room availability, staff and
operating room schedules and patient invoices. These services are to be provided in an efficient, cost
effective manner, with the goal of reducing the time and resources currently required for such tasks .

REQUIREMENT ANALYSIS
Conceptually, requirements analysis includes three types of activities:

Eliciting requirements:(e.g. the project charter or definition), business process documentation, and
stakeholder interviews. This is sometimes also called requirements gathering or requirements discovery.

Analyzing requirements: determining whether the stated requirements are clear, complete, consistent
and unambiguous, and resolving any apparent conflicts.

Recording requirements: Requirements may be documented in various forms, usually including a

summary list and may include natural-language documents, use cases, user stories, process
specifications and a variety of models including data models.

The system should also embrace the following requirements:

User-friendly: The system must accommodate a clearly understandable user interface as well
as documentation help at any stage of the user interaction with the system.

Security: The system should be designed to make it impossible for anybody to logon without a valid
username and password. Data encryption should be employed to keep the user login name and password
secret.

Reliability: The system would be used by the accounting section of any organisation. Since this
application is subject to process monetary matters, this must be reliable to the users of this
application.
 Ease of Use: The views and operations should be easy to use and intuitive. Documentation should
be provided.

 Performance: The system should have a quick response time.

System requirements: This system would be designed to run on a minimum hardware configuration
like 500MHz x86 machines. Considering the vast hardware available nowadays, this would not pose any
problems.

Class Diagram:
A Class is a category or group of things that has similar attributes and common behavior. A Rectangle is
the icon that represents the class it is divided into three areas. The upper most area contains the name,
the middle; area contains the attributes and the lowest areas show the operations. Class diagrams
provides the representation that developers work from. Class diagrams help on the analysis side, too.
 Person

+name_string
Hospital
+age_number
+date of +name_string
+* +
birth_number +address_string
+address_string 1
+phon_number
+phone num_number
+gender_string +available
+date of join() time()
+date of discharge() +states()
+
1

+*
Patient

+gender_string Staff
+prescription_strin
g +joined: date
-allergies_string +qulification_string
+in_time() +certification_strin
+out_time() g
+languages_string
+work dutes()
+hoil days()

Administrative Technical
Operations staff
staff +name of staff
+names_string +name_string
emp_string +location_string
+deprt_string #details_string
-time +join time()
+join time() +open_list()
period_number
+close_list()

Doctor Receptionist Technician Laboratorist

Nurse
+name_string +patient_details +name_string +name_string
+addresss_strin +name_string +test_details
+address_string +problem_string +address_string
g +age_string +counter_numbe +time_number
+phone_number +phone_numbe
r r
+speciality_strin +in_time() +opr_name() +room-num()
+joined_date() +join_date() +opr_time()
g +ot_time() +total_opr()
+dute_time()

surgen

+opr_type
+free_number
+block_string

+opr_time()
+week period()

State chart Diagrams:

The state diagram shows the states of an object and represents activities as arrows connecting the states.
The Activity Diagram highlights the activities. Each activity is represented by a rounded rectangle-
narrower and more oval-shaped than the state icon. An arrow represents the transition from the one
activity to the next. The activity diagram has a starting point represented by filled-in circle, and an end
point represented by bulls eye.
 En t e r
Hospital

Takes
Appointment

Undergo
Diagnosis

not cur
Takes ed
Treatment

u n d e r g o l a b t es ts a n d b u y
medicines

gets cur
ed
 SOURCE CODE

doctor.c

#include<stdio.h>

#include<string.h>
#include<stdlib.h>

#include<math.h>

#define doctor
struct doc

void add(FILE *
fp); //to add to list
FILE * del(FILE *
fp);//to delete
from list

void modify(FILE
* fp);//to modify a
record

void
displayList(FILE *
fp);//display whole
list

void
searchRecord(FIL
E *fp);//find a
particular record

void printChar(char ch,int n);//printing a character ch n times

struct doc

char name[100];
char specialisation[50];

int id;
{

FILE * fp;
doctor d;

int option;

char another;

if((fp=fopen(
"doctorInfo.t
xt","rb+"))=
=NULL)

if((fp=fop
en("doctor
Info.txt","
wb+"))==
NULL)

{
printf(
"can't
open
file");

return
0;

while(1)

printf("\n\
t");
printChar('
-',64);

printf("\n\
n\t\t\t1.
ADD
Record");
 printf("\n\n\t\tEnter Your Option :--> ");

scanf("%d",&option);

switch(option)

{
case 0: return 1;

break;

case 1: add(fp);

break;

case 2: fp=del(fp);

break;

case 3: modify(fp);

break;

case 4: displayList(fp);

break;
case 5: searchRecord(fp);

break;

default: printf("\n\t\tYou
Pressed wrong key");

printf("\n\t\tProgram
terminated");

exit(0);

return 1;

}
//----printing character ch at n times ------

void printChar(char ch,int n)

while(n--)

putchar(ch);

//-----Printing
Head Line of the
program -----

/*void
printHead()

{
system("cls");

printf("\n\n\t");

printChar('=',16);

printf("[STUDE
NT]
[INFORMATIO
N] [SYSTEM]");

printChar('=',16);

printf("\n");

*/

//
==========AD
DING NEW
RECORD=====
============
=========

void add(FILE *
doctor d;

int i;

fseek(fp,0,SEEK_END);

while(another=='y'||
another=='Y')

{
printf("\n\n\t\tEnter
Full Name of Doctor\
t");

fflush(stdin);

fgets(d.name,100,stdin
); //fgets takes an
extra \n character as
input

d.name[strlen(d.name)
-1]='\0';

printf("\n\n\t\tEnter Specialisation\t");

fflush(stdin);

fgets(d.specialisation,50,stdin);

d.specialisation[strlen(d.specialisation)
-1]='\0';

printf("\n\n\t\tEnter id \t");

scanf("%d",&d.id); printf("\n\

n\t\tEnter salary \t");

scanf("%u",&d.salary);

fwrite(&d,sizeof(d),1,fp);

printf("\n\n\t\tWant to enter another info (Y/N)\t");

fflush(stdin);

another=getchar();

}
//====================DISPLAY THE LIST =================

void displayList(FILE * fp)

doctor d;
int i,siz=sizeof(d);

rewind(fp);

while((fread(&d,siz,1,fp))==1)

printf("\n\t\tNAME : %s",d.name);
printf("\n\n\t\tSPECIALISATION : %s",d.specialisation);

printf("\n\n\t\tID : %d",d.id); printf("\n\

n\t\tSALARY: %u",d.salary);

printChar('-',65);

}
printf("\n\n\n\t");

printChar('*',65);

printf("\n\n\t");

system("pause");

//
==============
=====DELETING
A RECORD
FROM LIST
============

FILE * del(FILE *
fp)

doctor d;
int flag=0,tempRoll,siz=sizeof(d);

FILE *ft;

if((ft=fopen("temp.txt","wb+"))==NULL)

{
printf("\n\n\t\t\t\\t!!! ERROR !!!\n\t\t");

system("pause");

return fp;

printf("\n\n\tEnter ID of Doctor to Delete

the Record");

printf("\n\n\t\t\tID : ");

scanf("%d",&tempRoll);
rewind(fp);

while((fread(&d,siz,1,fp)
)==1)

if(d.id==tempRoll)

{ flag=1;
printf("\n\tRecord
Deleted for");

printf("\n\n\t\t%s\n\n\
t\t%s\n\n\t\t%d\n\n\t\t
%d\n\
t",d.name,d.specialisat
ion,d.id,d.salary);

continue;

fwrite(&d,siz,1,ft);

fclose(fp);
{

if(d.id==tempRoll)
{flag=1;

break;

if(flag==1)

fseek(fp,-siz,SEEK_CUR);
printf("\n\n\t\tRECORD FOUND");

printf("\n\n\t\tEnter New Data for the Record");

printf("\n\n\t\tEnter Full Name of Doctor\t");

fflush(stdin);

fgets(d.name,100,stdin);
d.name[strlen(d.name)-1]='\0';

printf("\n\n\t\tEnter Specialisation\t");

fflush(stdin);

fgets(d.specialisation,50,stdin);

d.specialisation[strlen(d.specialisation)-1]='\0';
printf("\n\n\t\tEnter ID \t");

scanf("%d",&d.id);

printf("\n\n\t\tEnter Salary\n\t");

scanf("%d",&d.salary);
 fwrite(&d,sizeof(d),1,fp);

else

printf("\n\n\t!!!! ERROR !!!! RECORD NOT FOUND");

printf("\n\n\t");

system("pause");

//===========SEARCHING A RECORD ===========================

void searchRecord(FILE *fp)

int tempRoll,flag,siz,i;

doctor d;

char another='y';

siz=sizeof(d);

while(another==
'y'||another=='Y')

{
printf("\n\n\
tEnter ID of
Doctor to search
the record : ");

scanf("%d",&te
mpRoll);

rewind(fp);

while((fread(&d,siz,1,fp))==1)

if(d.id==tempRoll)

{flag=1;
 break;

if(flag==1)

{
printf("\n\t\tNAME : %s",d.name);

printf("\n\n\t\tSPECIALISATION : %d",d.specialisation);

printf("\n\n\t\tID : %d",d.id);

printf("\n\n\t\tSALARY: %d",d.salary);

else printf("\n\n\t\t!!!! ERROR RECORD NOT FOUND !!!!");

printf("\n\n\t\tWant to enter another search (Y/N)");

fflush(stdin);

another=getchar();

patient.c

#include<stdio.h>
#include<string.h>

#include<stdlib.h>
#include<math.h>

#define patient struct pat

void add1(FILE * fp1); //to add to list

FILE * del1(FILE * fp1);//to delete from list

void modify1(FILE * fp1);//to modify a record

void displayList1(FILE * fp1);//display whole list

void searchRecord1(FILE *fp1);//find a particular record

void printChar(char ch,int n);//printing a character ch n times

struct pat

{
char name[100];

char pbm[50];

int rno;

int pno;

};

int main()

{
FILE * fp1;

patient p;

int option;

char another;
if((fp1=fopen("patientInfo.txt","rb+"))==NULL)

if((fp1=fopen("patientInfo.txt","wb+"))==NULL)

{
printf("can't open file");

return 0;

while(1)

printf("\n\t");
printChar('-',64);

printf("\n\n\t\t\t1. ADD Record");

printf("\n\n\t\t\t2. DELETE Record");

printf("\n\n\t\t\t3. MODIFY ");

printf("\n\n\t\t\t4. DISPLAY");

printf("\n\n\t\t\t5. Search Record");

printf("\n\n\t\t\t0. EXIT");

printf("\n\n\t\tEnter Your Option :--> ");

scanf("%d",&option);

switch(option)

case 0: return 1;
 break;

case 1: add1(fp1);

break;

case 2: fp1=del1(fp1);

break;
case 3: modify1(fp1);

break;

case 4: displayList1(fp1);

break;

case 5: searchRecord1(fp1);

break;

default: printf("\n\t\tYou
Pressed wrong key");

printf("\n\t\tProgram terminated");

exit(0);

return 1;

//=========printing character ch at n times=======

void printChar(char ch,int n)

while(n--)

{
 fflush(stdin);

fgets(p.name,100,stdin); //fgets takes an extra \n character as input

p.name[strlen(p.name)-1]='\0';

printf("\n\n\t\tEnter Patient's Problem \t");

fflush(stdin);

fgets(p.pbm,50,stdin);

p.pbm[strlen(p.pbm)-1]='\0'; printf("\

n\n\t\tEnter REGD NO \t");

scanf("%d",&p.rno);

printf("\n\n\t\tEnter phone number \t");

scanf("%u",&p.pno);

fwrite(&p,sizeof(p),1,fp1);

printf("\n\n\t\tWant to enter another info (Y/N)\t");

fflush(stdin);

another=getchar();

//====================MODIFY THE LIST

=================

void modify1(FILE * fp1)

patient p;

int i,flag=0,tempRoll,siz=sizeof(p);

printf("\n\n\tEnter RNO of Patient to MODIFY the

Record : ");
 printf("\n\n\t\tEnter ID \t");
scanf("%d",&p.rno);

printf("\n\n\t\tEnter Phone number\n\t");

scanf("%d",&p.pno);

fwrite(&p,sizeof(p),1,fp1);

else

printf("\n\n\t!!!! ERROR !!!!

RECORD NOT FOUND");
printf("\n\n\t");

system("pause");

//====================DISPLAY THE LIST =================

void displayList1(FILE * fp1)

patient p;
int i,siz=sizeof(p);

rewind(fp1);

while((fread(&p,siz,1,fp1))==1)

{
printf("\n\t\t PATIENT NAME : %s",p.name);

printf("\n\n\t\tPATIENT PROBLEM : %s",p.pbm);

 printf("\n\n\t\t REGD NUMBER : %d",p.rno);

printf("\n\n\tPHONE NUMBER: %u",p.pno);

printChar('-',65);

}
printf("\n\n\n\t");

printChar('*',65);

printf("\n\n\t");

system("pause");

Sample Screen Shots

The output screen shot for doctor.c source code :

The
outpu
t
scree
n
shot
for
patie
nt.c
sourc
e
code :

The output screen shot for nurse.c

Conclusions
Since we are entering details of the patients electronically in the” Hospital Management
System”, data will be secured. Using this application we can retrieve patient’s history with a
single click. Thus processing information will be faster. It guarantees accurate maintenance of
Patient details. It easily reduces the book keeping task and thus reduces the human effort and
increases accuracy speed.