HUMAN-COMPUTER INTERACTION 1

Basic Editing
The View Tab
Changing and Or-
ganizing Document
Views
 Opening an Existing Document

Word can open files that have been saved in Word format or many other popular formats, such as .RTF, .TXT, or .PDF.
You can edit the documents in Word and save the document in the original file format or another file format. The Open
button in the Open dialog box contains a drop-down arrow that displays options for opening a document in a different
manner.
 Opening an Existing Document

1. Connect your flash drive to one of the USB ports on your computer.
2. Click the File tab to open Backstage.
3. Click Open. The Open screen appears, with locations on the left side and recently opened documents on the right.
4. Click This PC. Notice the right side of the screen displays the current recent folders.
5. Click the Browse button. The Open combo box appears.
6. Use the scroll bar and scroll down and locate the data files for this lesson on your flash drive. Double-click the Les -
son02 folder to open it.
7. Locate and click Star Bright Satellite Proposal once.
8. Click the Open button. The document appears
Opening an Existing Document
 Changing Document Views

Word has five Document View options:

1. Read Mode changes the page layout of the document with a larger font for easier reading. Some tools are available
for editing and navigating through the document. To advance to the next page, click the arrow key on the right of the
screen or tap if you are using a touch screen.
2. Print Layout is the default view. It displays the document as it will look when printed and enables you to use the
Ribbon to create and edit your document.
3. Web Layout view shows how the document would look as a web page.
4. Outline view displays the document as an outline and offers an Outlining tab with commands for creating and edit -
ing outlines.
5. Draft view is strictly for editing text. Advanced elements such as charts, graphs, pictures, and other objects are hid -
den in this view
 Changing Document Views
1. Click the View tab to see the command groups that are available.
2. In the Views group, click the Read Mode button to change the view of the document. The document page layout
changes with an increased font size for easier reading.
 Changing Document Views
3. Click Tools on the menu in the upper-left corner of the screen to produce the Tools options
menu. Four additional commands appear. Note that the first two options are active whereas
Can’t Undo and Can’t Redo are inactive. The inactive commands change to active after an ac-
tion has been performed

4. Click View on the menu to produce additional commands, such as Edit Document, Naviga-
tion Pane, Show Comments, Column Width, Page Color, and Layout.

5. Hover the mouse over each command to view a ScreenTip, and then click Edit Document.
The screen changes to the Print Layout view for editing.

6. Click the Read Mode button again.

7. Click View on the menu, and then click Navigation Pane. The pane opens on the left side of the screen. This allows
you to navigate your document quickly by selecting headings and pages, or by searching for text.

8. In the Navigation Pane, click Option 3 and notice that your document jumps to that location. Option 3 is formatted with
a heading style.

9. Click the Pages tab, and then click the first page. Page images are called thumbnails.
 Changing Document Views

10. Click Close (X) on the Navigation Pane to close.

11. Press Esc to turn off Read Mode view and return to the Print Layout view

12. Click the Web Layout button in the View tab. This view allows you to see the document as a web page.

13. Click the Outline button, and notice the Outlining tab and the groups of commands that appear for editing outlines
.
14. Click the Close Outline View button.

15. Click the View tab, and then click the Draft view button. This view is typically used for editing text.

16. Click the Print Layout view button to return the view of the document back to its default setting.
 Changing Document Views

17. Note that some of the View options buttons are also available on the status bar at the bottom right of your screen. Click
each button and compare the resulting views with the views you accessed from the View tab.
18. You can also adjust your screen to change the way the Ribbon displays. In the upperright corner, click the Ribbon Display
Options button.
19. Select Auto-hide Ribbon. The Ribbon is hidden to provide more document workspace.
20. Click the Ribbon Display Options button, and then select Show Tabs—only the tabs are shown.
21. To return the screen to its original settings, click the Ribbon Display Options button and select Show Tabs and Commands
 Using Zoom
The Zoom group of commands lets you zoom in to get a closer view of a page or zoom out to see more of the document at a
smaller size. These commands also enable you to determine how many document pages Word displays on a single screen.
Object Zoom in Read Mode enables you to zoom in on objects such as tables, charts, or images while in Read Mode.

1. Click the One Page button in the Zoom command group to dis-
play one entire page on the screen.
2. Click the Multiple Pages button to switch to a display of multiple
pages.
3. Click the Zoom button. The Zoom dialog box appears.
 Using Zoom

4. Click the 200% option button in the Zoom to area of the dialog box, and then click OK. The document image enlarges to
twice its full size
5. Click the Zoom Out button on the Zoom slider, which is located at the right end of the status bar. Each time you click the
Zoom Out button, Word decreases the size of the displayed portion of your document by 10%. Click until the Zoom Out indi -
cator displays 60%

6. Using the Zoom In and Zoom Out buttons on the Zoom slider, click the Zoom In button on the Zoom Slider. Zoom to 80%.
7. Drag the Zoom slider all the way to the left; Word reduces the document to thumbnail size.
8. Now, in the Zoom command group on the View tab, click the Page Width button. The document display expands to the
width of the window.
9. Click the 100% button to return document to its normal size.
 Changing Window Views
The commands in the Window command group are as follows:

1. The New Window button opens a new window displaying the current document; this window shows the document name in
the title bar followed by the number 2. Each new window you open in the same document receives a sequentially num -
bered name. This feature enables you to work in different places in your document.
2. The Arrange All button displays two or more windows on the screen at the same time. This is useful when comparing doc -
uments or when using information from multiple documents.
3. The Split command divides one document window into two windows that scroll independently. This enables you to view
two parts of a single document at the same time.
4. The View Side by Side button enables you to view two documents next to each other. When you are viewing documents
side by side, you can use the Synchronous Scrolling command to link the scrolling of the two documents so that you move
through both at the same time.
5. The Reset Window Position button is used with the View Side by Side button. When viewing two documents side by side,
the Reset Window Position button will position both documents equally on the screen.
6. The Switch Windows button enables you to select which document will be the active document (the document that is
ready for editing). The name of the active document appears on the title bar.
 Changing Window Views
1. In the Window command group, click the New Window button. A new window with Star Bright Satellite Proposal:2 in the
document title bar appears and becomes the active document.

2. In the Window command group, click the Switch Windows button. A menu of open windows appears.
 Changing Window Views

3. In the Switch Windows drop-down menu, click Star Bright Satellite Proposal:1. The original document becomes the active
document.

4. Click the Arrange All button. Word displays the two windows, one above the other, on your screen.

5. Click the View Side by Side button to arrange the windows beside each other on the screen.

6. Note that Synchronous Scrolling is on by default. Place your insertion point on the slider in the vertical scroll bar and press
the left mouse button as you move the slider up and down to scroll through the documents; notice that both scroll simultane -
ously.

7. Click anywhere in the Star Bright Satellite Proposal:2 document; this now becomes the active document.

8. Click the Synchronous Scrolling button to turn off that feature. Place your insertion point on the vertical scroll bar and scroll
down; notice that the Star Bright Satellite Proposal:2 document is now scrolling independently.

9. Click the Close button to close the Star Bright Satellite Proposal:2 document.
 Changing Window Views
10. Click the Maximize button on the Star Bright Satellite Proposal document to fill the screen.

11. Click the Split button. Notice you now have a horizontal split bar. Drag the split bar below the text Relocation Proposal and
release the mouse button. Splitting your document makes it easy to edit two different sections. The document window splits in
two and the Split button changes to a Remove Split button
 Changing Window Views
12. Click Remove Split.

13. Click the Minimize button. The document minimizes to become an icon in the Windows task bar at the bottom of the screen,
and the desktop appears.

14. Hover your mouse over the Word icon in the task bar, and then click the Star Bright Satellite Proposal document’s icon in
the task bar to maximize the document on the screen
Navigating and
Searching Through
a Document
 Searching within a Document
Word’s Find command is located on the Results tab on the Navigation Pane. You can open the Navigation Pane by selecting
the checkbox in the Show group on the View tab, or by clicking the Find button on the Home tab in the Editing group. Using the
Navigation Pane, you can easily locate specific text, graphics, objects, and equations within a document. When you perform a
search, the document displays the results as highlighted text, and the Results tab displays the results in bold.
 Searching within a Document

1. Click the View tab, and then in the Show command group, select the Navigation Pane check box. The Navigation Pane ap -
pears.
2. Type relocation in the Search text box; the text is highlighted in the document and results are shown on the Results tab of
the Navigation Pane. Note that the found text is bolded, and it appears in the order of its occurrence in the document.
3. Click the first tab, Headings, and note the headings of sections that contain the found text are highlighted.
4. Click the second tab, Pages, and note the highlighted found text in the thumbnails.
5. Click each thumbnail until you get to page 4.
6. Click the X in the Search text box to end your search. Word automatically returns to page one.
7. Click the magnifying glass icon on the right side of the Navigation Pane box to open a list of available Options.
8. From the Options list opened, click the Advanced Find command. The Find and Replace dialog box opens.
9. The word “relocation” should be in the Find what text box; click the Find Next button. Click Yes to return to the top of the
document, if prompted
10. Click the Reading Highlight button and select Highlight All to highlight all instances of this word. Review each page.
11. Before closing the Find and Replace dialog box, remove the highlight from the text by clicking the Reading Highlight button;
and then Clear Highlighting
 Searching within a Document

12. Click Close.

13. In the Show command group, clear the Navigation Pane check box to turn off this pane. Take Note To end your search, click
the X in the text box.
14. SAVE the document as Star Bright Satellite Proposal 1 in the lesson folder of your flash drive.
Finding and Replacing Text in a Document

Located on the Home tab in the Editing group, the Replace command opens the Find and Replace dialog box. You can use the
Replace command to replace one word or phrase with another. You can also use the Find and Replace command to search for
and replace formatting—such as a specific font color, bolding, or italics. It is also possible to search for and replace special
characters and document elements, such as page breaks and tabs.

1. Place the insertion point at the beginning of the document by pressing Ctrl+Home.
2. Click the Home tab to make it active. In the Editing group, click the Replace button; the Find and Replace dialog box opens.
3. Click the More>> button to review the options, and then click the <<Less s button to hide them.
4. In the Find what box, type Montgomery, Slade, and Parker. (If “relocation” appears in the Find what box, select it and press
Delete, and then type in the new search string.)
5. In the Replace with box, type Becker, Steele, and Castillo.
6. Click Find Next. Word searches for the first occurrence of the phrase Montgomery, Slade, and Parker and highlights it. Note:
If Word does not find any matches, check the spelling in the Find what text box.
Finding and Replacing Text in a Document

Located on the Home tab in the Editing group, the Replace command opens the Find and Replace dialog box. You can use the
Replace command to replace one word or phrase with another. You can also use the Find and Replace command to search for
and replace formatting—such as a specific font color, bolding, or italics. It is also possible to search for and replace special
characters and document elements, such as page breaks and tabs.

1. Place the insertion point at the beginning of the document by pressing Ctrl+Home.
2. Click the Home tab to make it active. In the Editing group, click the Replace button; the Find and Replace dialog box opens.
3. Click the More>> button to review the options, and then click the <<Less s button to hide them.
4. In the Find what box, type Montgomery, Slade, and Parker. (If “relocation” appears in the Find what box, select it and press
Delete, and then type in the new search string.)
5. In the Replace with box, type Becker, Steele, and Castillo.
6. Click Find Next. Word searches for the first occurrence of the phrase Montgomery, Slade, and Parker and highlights it. Note:
If Word does not find any matches, check the spelling in the Find what text box.
Finding and Replacing Text in a Document

7. Click Replace All. Word searches for all occurrences of the phrase Montgomery, Slade, and Parker and replaces them with
Becker, Steele, and Castillo. Word then displays a message revealing how many replacements were made.
8. Click OK, and then click Close.
9. Position the insertion point at the beginning of the document.
10. Click the View tab; then, in the Show command group, select the Navigation Pane check box.
11. In the Navigation Pane, click the drop-down arrow or magnifier so that the ScreenTip displays Search for more things; then,
click Replace to open the Find and Replace dialog box.
12. In this next step, you reverse the search order. In the Find what text box, type Becker, Steele, and Castillo; then, in the Re -
place with text box, type Montgomery, Slade, and Parker. Keep your insertion point in the Replace with text box.
13. Click the More>> button to expand the dialog box to include additional search and replace options
Finding and Replacing Text in a Document
Finding and Replacing Text in a Document
14. Click the Format button and select Font from the drop-down list; the Replace Font dialog box appears.
15. In the Font area, use the scroll bar to scroll to Garamond, and then click to select it.
16. In the Font Style area, select Bold Italic.
17. Select size 14.
18. Click the Font Color drop-down arrow, and then select Dark Red in the Standard Colors and preview the results.
19. Click OK. Below the Replace with text box, you see the format selections.
20. Click Replace All; two replacements will be completed.
21. Click OK, and then click Close. Inspect your document and notice that the replacements have been made with formatting
changes.
22. On the Navigation Pane, click the X to close it, or on the Show command group, clear the Navigation Pane check box.
23. Click the Show/Hide button to display the nonprinting characters.
24. To use the Advanced Search feature, click the Home tab, and in the Editing group, click Replace.
25. Place the insertion point in the Find what text box, and select and delete all text in the box by pressing Backspace or
Delete. 26. Place your insertion point in the Replace with text box, select and delete all text in that box by pressing Backspace
or Delete and click the No Formatting button at the bottom of the screen—this removes all formatting in the Replace with text
box.
27. Place your insertion point in the Find what text box, and then click the Special button. In the list of searchable elements that
appears, click Section Break; Word places the characters ^b in the text box.
28. Place your insertion point in the Replace with text box. Click the Special button.
29. Click Manual Page Break; ^m appears in the text box.
Finding and Replacing Text in a Document

30. Click Find Next, and notice that Word highlights the first occurrence. Click Replace All. Three replacements are made in the
document and the document has Page Breaks instead of Section Breaks.
31. Click OK, and then click Close to close the Find and Replace dialog box.
32. Review the page breaks in the document and leave the Show/Hide button on.
33. SAVE the document on your flash drive as Star Bright Satellite Proposal Update.