MICROSOFT

POWER POINT 2019

MODULE CODE: IT 8116
MODULE NAME: Computer Application
FACILITATOR: Pangahela, R. A
Email: [email protected] Phone: +255 742 926 569
MICROSOFT POWER POINT 2019
Overview
Microsoft PowerPoint 2019 is a presentation
application that enables an individual from any
technical level to create a dynamic and
professional-looking presentation.
Topics covered include:
• Learn about the new Ribbon interface in
PowerPoint 2019
• Learn how to create slides, use Themes, and
apply color schemes
• Master how to format text, colors, and bullets
• Create maximum impact slides by inserting
and editing pictures in your slides
• Learn how to include transition and animation
effects
• Organize and manage your slides using
PowerPoint’s View options
 Table of Contents
I.Introduction
a. Launch PowerPoint
b. Windows Features
c. Feature Terms and Descriptions
d. Presentation Slides
II.Create Slide Presentation
a. Design Theme
b. Add Text
c. Add New Slide
III. Editing Techniques
a. View Modes
b. Edit Bulleted List
c. Add Clip Art

IV. Slide Master

a. Edit Slide Master
V. Format Slide
a. Replace Font
b. Format Text
c. Format Placeholder
d. Change Bullets
e. Change Theme
f. Modify Theme
g. Add Footer
VI. Transition and Animation
a. Slide Transition
b. Text Animation
c. Custom Filter
VII.Slide Illustrations and Shapes
a. Illustration Features
b. Create Shapes
VIII.Slide Show
a. Launch Slide Show
b. Navigation Slide Show
IX. Print Presentation
a. Print
b. Sample Output
X. Exit PowerPoint 2019
XI. Individual Exercise
XII. Reference
a. Hide Slide
b. Set Automatic Timing
c. Working with an Image
I. Introduction
Microsoft PowerPoint is a strong application that
allows you to combine text, graphics, and
predesigned backgrounds to create
professional presentations. The following is an
illustration in how to launch PowerPoint for the
first time user.

A. Launch Microsoft PowerPoint 2019

Launch PowerPoint:
1. Click on the Office Start button.
2. Click on the PowerPoint 2019 icon from
the options panel.
3. The PowerPoint Template window will
appear.

4. Click on the Blank Presentation icon.

B. Windows Features
The purpose of Windows Features is to enable the
user to perform routine tasks related to the
Microsoft applications. All Office applications share
a common appearance and similar features.
Windows Features provide a quick means to
execute commands. Below are some related
PowerPoint features:
 Term Description
1 Quick Access Displays quick access to commonly used commands.
Toolbar
2 Title Bar Displays the name of the open file.
3 File Tab The File tab has replaced the Office 2007 button. It
helps you to manage the Microsoft application and
provides access to options such as Open, New, Save
As, Print, etc.
4 Thumbnail Slide Displays a snapshot of each slide.
5 Title Placeholder Section where text is entered.
6 Subtitle Section where text and/or graphics are entered.
Placeholder
7 Status Bar Displays information about the slide presentation, such
as page numbers.
 Term Description
8 Ribbon Displays groups of related commands within tabs. Each
tab provides buttons for commands.
9 Collapse Collapses the ribbon so only the tab names show.
10 Work Area Each slide has an area where text and graphics are
entered for a presentation. There are various slide
layouts to work from.
11 View Option Displays several View modes for slides.
D. Presentation Slides
Slides in a presentation are similar to pages in a
word processing document. All slides and
graphics are saved in one file (example:
keys.xppt). Use the PowerPoint file to present
the information in the following ways:
• On-screen slide show: The keys.xppt file displays
the slide show on a monitor or computer-projected
large screen.
• Web pages: The keys.xppt file can be saved as Web
page and then published on the Web.
• Overhead transparencies: The keys.xppt file can
be printed as transparencies (Important: Make sure
the appropriate transparencies are used for your
printer model. The wrong type of transparencies can
melt inside your printer.).
• Handouts: The keys.xppt file can print two to nine
mini slides per page.
II. Create Slide Presentation
This section will teach the basics of opening
PowerPoint and beginning a presentation.
When PowerPoint is launched the Presentation
window will appear.
When creating a new presentation, you have
choices about how to proceed. PowerPoint gives
you a range of ways with which to start creating a
presentation. You can start your presentation with:
• Blank: Slides that are unformatted and have
no color scheme.
• Design: Slide Themes that have design
concepts, fonts, and color schemes.
• Template on Microsoft.com: Microsoft
Office Templates and Theme Gallery which
are
 arranged according to type (Click on the File
tab, select the New option, and then click on
PowerPoint presentations and slides from
the Available Templates and Themes.).

This lecture section will focus on using a Design

Theme.
A. Design Theme
A Theme gives your slides a consistent
appearance throughout your presentation.
Themes contain color schemes with custom
formatting, styled fonts, and layouts. When you
apply a design template to your presentation,
the slide master and color scheme of the
template replaces the original blank slide.
1. Select the Design tab, then on the Theme
group, click on the drop-down arrow next to
the last Theme.
2. The All Themes window will appear with
available presentation Themes.
3. Hover the mouse pointer over a Theme to
preview it.
4. Click on a Theme of your choice.
B. Add Text
The template for the design Theme you select will
determine the font type and text alignment.
PowerPoint places all information (text and
graphics) contained on a slide in separate
Placeholders. Placeholders are designated by
dotted lines; they appear on a slide as guides,
but they will not appear on the finished
presentation. In order to edit text, click once
inside of the Text Placeholder and the
insertion point will appear; then begin to type
your text.
1. Click in the Title Placeholder and type the
text title below.

2. Click in the Subtitle Placeholder.

3. Type the text below (You will need to press the
Enter key after each line of text.).
IV. Save the presentation. Click on the File tab and
then click on Save As. The Save As window will
open. In the File name box, type Keys to
Success for the presentation name. The
instructor will indicate where to save the file.
Click on the Save button.
C. Add New Slide
A slide layout defines the placement of text,
pictures, tables, and graphs. If you change the
layout of a slide, the text and graphics remain
intact. You can resize text and graphic boxes to
conform to the new layout.
1. On the Home ribbon,
located in the Slides
group, click on the New
Slide drop-down arrow.
The Office Theme panel
will appear with multiple
slide layouts. Select your
desired slide layout.
2. For this exercise, click on
the second Layout (Title
and Content) in the first
row.
3. In the Title Placeholder, type the text
Agenda as seen above.
4. In the Text Placeholder, type the bulleted
text as seen above (You will need to press
Enter after each line of text.).
5. Add another new slide.
6. On the Home ribbon,
click on the New
Slide drop-down
arrow and then select
the Two Content
slide layout (This slide
contains a title, text,
and clip art
placeholders.).
7. Click inside the Title and Text Placeholders
and type the text shown above.

8. On the Quick Access Toolbar, click on the

Save button to save your presentation
changes.
III. Editing Techniques
This section will teach you basic techniques for
editing slides.

A. View Modes for Editing

The Normal, Slide Sorter, Reading, and Slide
Show Views allow you to type, edit, and view
your presentation. To switch between views,
click the View Options buttons at the
lower right-hand side of the PowerPoint
window.
B. Edit Bulleted List
Typing text in PowerPoint is similar to typing in
other applications. However, since PowerPoint
deals with bulleted lists, a few keystrokes will
be identified to help in typing multiple lines.

1. Confirm you are on slide three.

2. In Normal View, edit the bulleted list to include
the circled text above. Place the Insertion bar
after each line of the bulleted text and then
press the Enter key.

3. To add a sub-bullet, click on the Increase

Indent button, located on the Home ribbon.
4. The Tab key can also be used to indent text.
4. Type the text and if additional sub-bullets lines
are needed press the Enter key, after your line
of text.
C. Add Pictures
Online Pictures are any type of computerized
images such as artwork and photos. You can
make your presentation more eye-catching and
entertaining by adding Pictures.
1. Confirm you are on slide three.
2. Click on the Online
Pictures button in the
Illustration box, located in
the Text Placeholder.
3. The Bing Image Search window will appear.
4. In the Search box, type the word Classroom,
and then press the Search icon. A variety of
online images associated with your search will
appear.
5. Scroll through the Pictures window to find
your desired image.
6. To insert the image, place the mouse pointer
on the image and then click on the left mouse
button twice.
IV. Slide Masters
PowerPoint has a set of Master Slides available
for every Design Theme. The three Masters include
a Slide Master, Handout Master, and Notes
Master. Masters correspond directly to the slides.
Masters contain the elements that appear on
every slide and control the format for all slides in a
presentation, which provides a consistent
appearance for each slide.
A. Edit Slide Master
The Slide Master View is located on the View
ribbon. This exercise will demonstrate how to
modify a Slide Master which will affect your
entire presentation.
1. Change to Slide Master View by selecting the
View ribbon. Click on the Slide Master
button, located in the Master View group as
shown above.
2. Click on the Master Title Style placeholder
border. This will activate the entire title area.
3. Select the Home tab and then click on the
Font show dialog box.
4. The Font window will appear.
5. Confirm that the
Font tab is
active.
6. In the Latin text
font box, change
to a different Font
type.
7. In the Font color box, change to a different
color.
8. Click on the OK button.
9. Select the View ribbon tab and then click on
the Normal button in the Presentation Views
group.
10.Scroll through the slides to see how the font
and color changes made in the Slide Master
have affected the entire presentation.
V. Format Slide
You can change the format appearance of text and
slides in the Slide View as well. Formatting can
be applied to all slides at the same time as in
the Master View or only on an individual slide.
A. Replace Font
Use the Replace command to change the font
throughout a presentation.
1. Go to slide two.
2. Click on the Text Placeholder (bulleted list)
border.
3. On the Home ribbon, click on the drop-down
arrow next to the Replace button, located in
the Editing group, and then select the
Replace Font option.
4. The Replace Font window will appear.
5. In the Replace box, click on the drop-down
arrow and select the Font you want to replace.
6. In the With box, click on the drop-down arrow
and select the desired Font.
7. Click on the Replace button to change all
slides.
8. Click on the Close button.
9. View your change.
B. Format Text
Text appears on each slide in a format consistent
with the template. You can add or change any
text attribute such as bold or italics on any
given slide by making the change on the slide.
The Font button commands are located on the
Home ribbon in the Font group.
1. Go to slide one.
2. Select the Title Placeholder, and click on the
Italic button in the Font group.
3. Use the Font Size button to change the point
size to a higher number.
4. Go to the next slide. Notice that the title text on
this slide has not been affected.
5. Go to slide two, click on the Font Color .
button, located in the Font group, to select a
different color.
C. Format Placeholder
You can resize or add color and lines to a
placeholder, as well as changing the text to a
different style and color.
1. On slide two, select the Text Placeholder.
2. On the Drawing Tools ribbon, click on the
Format tab. View the different formatting
options within the groups.
3. In this exercise the instructor will guide you
through several formatting options for your
placeholder.
D. Change Bullets
PowerPoint allows you to change the style, color,
and size of bullets. You can apply the new
bullet style to a single bullet, a bulleted list, or
for an entire presentation. To change a single
bullet, click the cursor anywhere in the line
corresponding to the desired bullet. To change
multiple bullets/lines, use the mouse to select
the bulleted items you want to change, or
select the Text Placeholder to change all
bullets within the placeholder.
1. Go to slide three.
2. Click anywhere in the first line of Computer-
based training (CBT).
3. Select the Home tab, click on the drop-drop
arrow next to the Bullets button.
4. The Bullets panel will appear and then you
have the option to select one of the bullet
styles that appear.
5. More bullet options are available by clicking on
the Bullets and Numbering option, located
at the bottom right-hand side of the window
(On the Bullets and Numbering window, you
have Bulleted and Numbered tab choices.).
6. The Picture and Customize buttons will
appear on the bottom of the Bullets and
Numbering window.
7. Clicking on the Picture button provides an
array of picture bullets to select. Clicking on
the Customize button will allow you to choose
a variety of Symbol windows with each
window having multiple symbols to select as
bullet options.
8. In this exercise you will select a square-shaped
bullet style and then click OK.
9. Notice the bullet changed only on line one.
10.Change the bullet style for the remaining lines
of text by selecting the desired indented lines
of text.
11.Select the Home tab, click on the drop-drop
arrow next to the Bullet button.
12.The Bullet panel will appear.
13.Click on a different bullet style or the same
style on line one.
E. Change Theme
You have the option to change the slide Theme on
one slide or an entire presentation. Hovering the
mouse pointer over the Theme will allow you the
options of Apply to All Slides or Apply to
Selected Slide.
1. Change the slide Theme to your presentation. Select the
Design ribbon and then click on the drop-down arrow on
the right-hand side of the last Theme thumb print row.
More Themes will be previewed; select your desired
Theme.
F. Modify Theme
You have the option to change the Theme color,
font, and background on your slides. Use the
Design ribbon to modify your presentation
Theme.

1.To change your slide Theme color scheme, click

on the drop-down arrow next to the Color button,
located in the Themes group, and then select
your desired color scheme.
2. To change your slide Font, click on the drop-
down arrow next to the Fonts button, located in
the Themes group, and then select your desired
Font options.
3. To change your slide Background Color, click
on the drop-down arrow next to the Background
Style button, located in the Background group,
and then select your desired background
categories. (To remove a slide background
graphic, select the Hide Background Graphics
box.)
G. Add Footer
To insert information in the slide Footer, select the
Header and Footer button located on the
Insert ribbon. Information such as the date
and time, the slide number, and desired text
can be inserted on the Footer of the slides.
1. Select the
Insert ribbon
tab and then
click on the
Header and
Footer button.
2. The Header
and Footer
window will
appear.
3. Confirm that the Slide tab is active.
4. Select the Date and time box.
5. Select the Fixed button and then type today’s
date in the Fixed entry box.
6. Select the Footer box and then type Mbeya
University of Science and Technology in
the Footer entry box.
7. Click on the Apply to All button. This will
enable all slides to have the new information.
VI. Transition and Animation
PowerPoint allows you to apply special effects by
using slide transition and text/graphical
animation to make your presentation more
visually appealing.
A. Slide Transition
Transitions are visual special effects that you see
when you move from one slide to the next.
Working in Normal or Slide Sorter Views allow you
to set transitions for a slide. The Transition
ribbon allows you to apply slide transitions.
1. Go to slide one.
2. Click on the Transition tab and then click on
the drop-down arrow located in the Transition
to This Slide group to view the transition
categories as seen below.
3. In the Exciting selection, click on the Blinds
button. The selected slide will demonstrate this
effect as you make your choice. Click on the
Preview button located on the Transition
ribbon to demo the effect again.
4. To apply your selection to all slides, click on the
Apply to All button, located in the Timing
group.
5. Notice the transition indicator icon on the
left-hand side of the thumb print slide in Normal
View.
B. Text Animation
Bulleted text animation refers to the progressive
display of bulleted items. Bulleted items, by
default, appear at the same time on a slide.
When text animation is applied, bulleted list
items can appear on the slide one at a time or
can have motion as they display on the screen.
Select the Animation ribbon to apply
animation to slide text
1. Confirm that you are in Normal View (View,
Normal).
2. Go to slide two.
3. Click inside the Text Placeholder and select the
text area.
4. Click on the Animation tab and then click on the
drop-down arrow located in the Animation group to
view the animation categories as seen above.
5. In the Entrance
section, click on
the Fade
button.
6. Notice the
animation
indicator icon
on the left-hand
side of the
thumb print slide
in Normal View.
7. Go to slide five, and select the Title
Placeholder.
8. Click on the Animation tab and then click on
the drop-down arrow located in the Animation
group to view the animation categories.
9. In the Entrance section, click on an animation
of your choice.
VII. Slide Illustrations and Shapes
A. Illustration Features
Microsoft Office has multiple Illustration and
Image features to enhance your document with
numerous graphics, sound, and motion.
PowerPoint allows you to insert Illustration and
Image features such as Tables, Charts, SmartArt,
Pictures, and Media Clips within the Text
Placeholders.
1. Click on an Illustration and Image button to
locate, format, and insert features into your slide
(These features can also be located on the Insert
ribbon.).
2. The SmartArt is the newest feature in
Microsoft Office. When you click on the
SmartArt . button, the Choose a
SmartArt Graphic window will appear. You
can enhance your slide presentation by
incorporating text with a variety of images.
3. Go to slide three and then add a new Title
and Content slide.
4. In this exercise the instructor will guide you
through the use of SmartArt and several other
Illustration features.
B. Create Shapes
SmartArt has numerous graphical options to select
from, but you can also create your own
graphical slide by using Shapes. Select the
Insert ribbon to view available shapes.
1. Confirm slide four is selected
and then add a new Blank
Layout slide.
2. The instructor will guide you
through this exercise in
creating shapes on the new
slide that is illustrated on the
next page.
VIII. Slide Show
Once you are finished adding text, graphics, and
formatting to a presentation, then you can run the
Slide Show. PowerPoint allows you to preview,
rehearse, or show your presentation electronically
to an audience. Display the presentation on-screen
by selecting the Slide Show ribbon.
A. Launch Slide Show
1.Select the Slide Show ribbon and then click on
the From Beginning button. The Slide Show will
begin with the first slide.
B. Navigation Slide Show
When running your slide show, advance to the next
slide by clicking with your mouse, pressing the right
arrow on the keyboard, or pressing the Enter key.
To return to the previous slide, press the left arrow
on the keyboard. To end the presentation, press the
Esc key on the keyboard.
You can use the following keyboard and mouse
controls while running a slide show. Press the F1
key during a presentation to display the dialog box
below.
1. Navigate through the
Slide Show by using some
of the keyboard and
mouse controls.
2. Right-click with your
mouse during the Slide
Show and the menu
below will appear; you
can also use this to
navigate through your
slide show.
IX. Print Presentation
Use the File tab and Print option to print your
presentation in slides, outlines, speaker’s notes,
and audience handouts. Slides will be printed in
full color (on a color printer) or in grayscale (on a
black and white printer). A PowerPoint
presentation can also be printed on transparencies
(Important: Make sure the appropriate
transparencies are used for your printer model.
The wrong type of transparencies can melt inside
your printer.).
A. Print
1.Click on the File tab and then select the Print
option.
2. The print Settings and Preview screen will
appear.
3. In the Print All Slides area, you have the
option to print all slides or determine which
slides to print.
4. After selecting your print Settings, click on
the Print button.
B. Sample Output
1. Presentation Outline
In the Full Page Slides section, select the
Outline option. Your presentation outline will
preview before you print. Notice that graphics
don’t display on the outline.
2. Presentation Speaker’s Notes
In the Full Page Slides section, select the Notes
Pages option. Your speaker’s notes will
preview before you print.
3. Presentation Audience Handout
In the Full Page Slides section, select the
number of slides per page (3 Slides) option.
You can select from one to nine slides per
page. The slides per page will preview before
you print. Three slides per page will place lines
on the right-hand side of the slide. This is for
audience notes.
X. Exit PowerPoint 2019
To exit PowerPoint, select File and click on Exit or
click on the close button in the upper right-
hand corner of your document. If you have
made changes to your document and not
saved them, then the Microsoft PowerPoint
window will appear.
1. Click on the Save button to save any changes
you made, click on the Don’t Save button to
abandon changes, or click on the Cancel
button which will allow you to return to your
presentation work area.
XI. Individual Exercise
Based on what you have learned from this work
lecture, create your own PowerPoint
presentation, on a topic of your choice. Your
presentation should contain at least five
slides. The instructor will be available to assist
you with new features learned and answer
further questions.
XII.Reference
A. Hide Slide
Hidden slides are excluded from an on-screen
presentation. Slides can be hidden that are not
related to the presentation, but have valued
information for your reference. This command
can be done in the Normal or Slide Sorter
View mode.

1. Select the slide to be hidden.

2. Click on the Slide Show tab and then click on
the Hide Slide button.
3. Notice the Hidden Slide indicator on the left-
hand side of the thumb print slide.
4. To unhide slides, deselect the Hide Slide
button.
B. Set Automatic Timing
You can set timing for each of your slides in a
presentation, so that you do not have to
manually advance to the next slide by using
the mouse button or arrow keys.
1. Select the Slide Show ribbon and then click
on the Rehearse Timing button to set slide
timing.
2. A Recording window will appear, so that you
can track the time on each slide while
rehearsing.
3. Click on the Next button on the Recording
window when you are ready to advance to the
next slide.
4. When you reach the end of the slide show the
Microsoft PowerPoint window will appear.
5. Click on the Yes button to accept the timings
or No button to try again.
6. Once the Recording is set for your
presentation, it will show on-screen
automatically every time you launch your slide
show.
7. If you choose to show your presentation
without timing, select the Slide Show ribbon
and then deselect the Use Timings box.
C. Working with an Image
Images that appear on your document can be
moved, resized, rotated, modified, or deleted.
To change an image, click once on the image
to select it. The following items will appear on
the image: square handles on each of the four
corners, square handles on each of the four
sides, and a curved arrow on the top of the
graphic.
1. Move an image to
another location on the
document. Select the
image and place the
mouse pointer on the
image. When the pointer
changes to a double
arrow cross, left-click the
image and drag it to a
new location on the
document.
2. Resize an image to make it
smaller or larger. Select the image
and place the mouse pointer on
one of the sizing handles (square).
When the pointer changes to a
double-sided directional arrow,
left-click the image and drag it
until the desired size is achieved.
Use a corner circle handle for the
best results in resizing an image.
3. Rotate an image to a
different angle. Select the
image and place the
mouse pointer on the
curved arrow handle.
When the pointer changes
to a curved arrow, left-
click the image and drag
it in the direction you
want to rotate the image.
4. Modify an image by changing its color
scheme, style, location, and cropping. Select
the image and then the Picture Format will
appear. Click on the Picture Format tab and
your image can be modified by clicking on the
appropriate button within the Adjust, Picture
Styles, Arrange, and Size groups.
5. Delete an image from your slide. Select the
image and then press the Delete key on the
keyboard.
 END
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