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Lecture 4 - Spreadsheet

Spreadsheet programs

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11 views39 pages

Lecture 4 - Spreadsheet

Spreadsheet programs

Uploaded by

xondobakar
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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Lecture 4:

Spreadsheet
Programs

MS Excel 1
Introduction
A spreadsheet is an interactive
computer application for organization,
analysis and storage of data in tabular
form.
Spreadsheet programs organize data in
rows and columns
Examples of Spreadsheet Program
Microsoft Excel,
LibreOffice Calc (Free),
Google Sheets - (Online and free),
iWork Numbers – (Apple Office Suite),
Lotus 1-2-3,
OpenOffice,
VisiCalc,
Zoho Sheet,
GNumeric.
INTRODUCTION TO MICROSOFT
EXCEL (2007)
Meaning of Ms Excel
Microsoft excel (or Ms Excel) is
Spreadsheet Application Software,
which meant for analyzing arithmetical
calculations, and presenting data.

It is one of the Microsoft Office Package


which is run by Windows Operating
System.
Ms-Excel Workbook
Workbook is a single file that
contains several types of related
information as separate pages
(sheets)
Ms-Excel Worksheet
A worksheet is a single page or sheet
in an Excel spreadsheet.
By default (Excel 2007), there are three
worksheets per file.
Switching between worksheets is done
by clicking on the sheet tab at the
bottom of the screen.
Uses of Ms-Excel
Microsoft excel is used in various areas as
follows: -
Used for Data entry and storage
Used in mathematical analysis of both
small and large data set.
Used in Scientific and statistical analysis
Used in Accounting and budgeting
activities
Starting Ms-Excel
Using desktop shortcut icon
This is done by Double
clicking on Microsoft Excel
icon available on desktop
Microsoft excel screen overview
Opening A New Workbook
In Ms Excel you can open new workbook
using the following procedures: -
Click the Office button or File menu
Select New
Under New Workbook box
Click Blank Workbook Link
Select create
Alternatively
Use shortcut keys
Ctrl+N.
Saving a new workbook
In Ms Excel you can save a workbook using the
following procedures: -
Click on Office button menu
 Select Save
Under Save as dialog box
 Specify Save in Folder
 Type File name
 Click Save Button
Alternatively
Use shortcut keys
Ctrl+S
Opening an existing workbook
Click Office button menu
Select open
Under Open box
Specify the Look in folder
Select the file name
Click Open button
Alternatively
Use shortcut keys
Ctrl+O
CELL
A cell is defined as an
Intersection between a Column
and a Row and is identified by a
cell Reference.
Data types in Cells
Text (labels)
Number/Numeric data (constants)
Formulas (mathematical equations
that do all the computational work
or used to calculate).
Cell Reference (Address)
Cell reference is a cell‘s Identification
name consisting of its Column letter(s)
followed by its row number.

When referencing a cell, you should


put the column first and the row
second.
A3 = Column A Row number 3

B1 = Column B Row number 1

C5 = Column C Row number 5

D2 = Column D Row number 2


The Active cell

The Active cell is a cell in which


you are currently working. Its
reference appears in the name
box and the contents appear in
the formula bar.
Range
Range is a group of two or more cells. For
example A1:A12, B3:H5, etc
Ranges are often referenced for formulas,
printing, and designating information to be
copied or cut.

Ranges can be selected by clicking and dragging


over the cells.
Types of references
Relative reference
Absolute reference
Mixed reference
Relative reference
Relative Reference is the address of a cell,
or range of cells, that changes when it is
moved, copied, or the relationship to it has
changed (e.g. if you insert additional rows
or columns).
Absolute reference
Absolute Reference is the address of a
cell, or range of cells, that does not
change when it is moved, copied, or
the relationship to it has changed.
An absolute cell reference in a formula
always refers to a cell in a specific
location.
If the position of the cell that contains
the formula changes, the absolute
reference remains the same.
If you copy the formula across rows or
down columns, the absolute reference
does not adjust
An absolute referred cell is introduced
with dollar sign ($) before its column
letter and row number,
For example $B$2, $C$4 etc.
Mixed References
A mixed reference is the one which has
both relative and absolute reference.

It has either an absolute column and


relative row, or absolute row and relative
column.
An absolute column reference takes the
form $A1, $B1, and so on.
If the position of the cell that
contains the formula changes, the
relative reference is changed, and
the absolute reference does not
change.
FORMULA BAR
A bar at the top of the Excel window
that you use to enter or edit values or
formulas in cells or charts.
It also enables to execute applied
formula.
Parts of Formula Bar
Parts of Formula Bar
Name box
Display the name of active cell or
selected object on Ms-Excel window e.g.
Chart, Clip picture

Insert Function Button


 Used to insert predefined excel
functions
Cancel Button
Rejects entered data or formula
in cell

Enter Button
Accepts entered data or formula
in a cell

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