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    Basic to Advanced Excel Session 6

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    Basic to Advanced Excel Session 6

    Uploaded by

    crazyfrog2706
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    Copyright:

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    Download as pptx, pdf, or txt
    3 views10 pages

    Basic to Advanced Excel Session 6

    Uploaded by

    crazyfrog2706

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    You are on page 1of 10

    MS Excel

    Basic to Advanced - 6
    - by Nikhil
    Meet the trainer

    Nikhil Rachur
    Trainer
    Advanced Functions and Features
    in Excel

    Overview of advanced tools for


    efficient data handling
    • Master advanced lookup techniques
    • Understand and apply array formulas
    • Explore advanced filtering options
    • Get started with Power Query for data manipulation
    Introduction to PivotTables
    INDEX Function:
    • Purpose: Returns the value at a specific row and column in a defined range.
    • Syntax breakdown: =INDEX(array, row_num, [col_num])
    • Examples: Basic INDEX formula, and how to select values from a table.

    MATCH Function:
    • Purpose: Returns the position of a specific value within a range.
    • Syntax breakdown: =MATCH(lookup_value, lookup_array, [match_type])
    • Examples: Show a simple MATCH formula to find a value in a list.

    Combining INDEX and MATCH:


    • Show how to use MATCH to dynamically locate row/column references for INDEX.
    • Example: Use a practical example with real-world data, like finding a product price based on a product ID.
    Introduction to Array
    • What Are Array Formulas?
    Formulas
    • Definition: Formulas that process multiple values at once, returning multiple values or a single result.
    • Use cases: Performing complex calculations across ranges (e.g., summing only certain cells based on criteria).

    • Basic Array Formula Syntax:


    • Enter with Ctrl + Shift + Enter (if applicable).

    • Examples of Array Formulas:


    • Example 1: Sum of multiple criteria (e.g., total sales for specific products).
    • Example 2: Using array formulas to identify unique values.

    • Dynamic Arrays (Office 365):


    • Briefly introduce new dynamic arrays for Office 365 users (e.g., UNIQUE, FILTER).
    Using Advanced Filtering
    Techniques
    Advanced Filter Overview:
    • Explain the benefits of advanced filtering for large data sets (vs. simple filters).
    • Describe the option to filter data in-place or to copy filtered data to a new location.
    Setting Up Advanced Filters:
    • Define criteria ranges and demonstrate how to set up criteria for specific data ranges.
    • Examples:
    • Filter by multiple criteria (e.g., all sales over $500 in a specific region).
    • Show how to use OR conditions in filters.
    Tips and Best Practices:
    • Emphasize using clearly labeled criteria ranges and organizing data to simplify advanced
    filtering.
    Introduction to Power
    Query Basics
    What is Power Query?
    • Overview: A powerful tool in Excel for data connection, transformation, and automation.
    • Benefits: Simplifies complex data manipulation tasks (cleaning, merging, reshaping).

    Getting Started with Power Query:


    • How to access Power Query (Data > Get & Transform).
    • Steps to load data from different sources (e.g., Excel tables, databases, web).

    Basic Power Query Operations:


    • Example 1: Remove duplicates.
    • Example 2: Split columns (e.g., splitting names into first and last).
    • Example 3: Merge tables.

    Quick Demo:
    • Walk through a short demonstration of a basic transformation task (e.g., loading a dataset,
    removing null values, and sorting data).
    Practise exercise
    • Exercise 1: Use INDEX and MATCH to look up values based on user-specified criteria.
    • Exercise 2: Create an array formula to sum data based on multiple conditions.
    • Exercise 3: Use an advanced filter to extract a subset of data based on complex criteria.
    • Exercise 4: Import and clean data with Power Query (removing duplicates, renaming
    columns).
    Summary & Key
    Takeaways

    Recap of Key Points:


    • Advanced lookup with INDEX and MATCH for flexible data searches.
    • Array formulas for handling multiple calculations in one formula.
    • Advanced filtering for enhanced data analysis and reporting.
    • Power Query for efficient data manipulation and preparation.
    Thank
    you

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