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Lecture9 - Excel As A Tool in Spreadsheet Modelling

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20 views28 pages

Lecture9 - Excel As A Tool in Spreadsheet Modelling

Uploaded by

rishishah105
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Lecture 9

Excel as a Tool in
Spreadsheet Modelling

Dr Fui-Theng Leow (FT)


[email protected]
Class activities

2.00 - 2.50 pm – Lecture 9: Excel as a Tool in Spreadsheet Modelling


• Key Excel features for effective modelling
10-minute break
3.00 – 3.15 pm – Samples of spreadsheet model
3.15 – 3.30 pm – Submission guideline & presentation
3.30 – 3.50 pm – Live Q&A session
Key Excel Features for Effective Modelling

Microsoft Excel is spreadsheet tool for creating financial, statistical, and business models.
1. Spreadsheet Basics
Cells, Rows, and Columns
• Data Entry: Input numerical data, text, dates, and other types of data into cells.
• Formatting: cells, rows, columns, fonts, colours, and borders.
Formulas and Functions
• Basic Arithmetic: Perform addition, subtraction, multiplication, and division.
• Predefined Functions: Utilise functions like SUM, AVERAGE, COUNT
Data Sorting and Filtering
• Organise Data: Sort data alphabetically, numerically, or by date.
• Filter Data: Display specific data based on set criteria.
Key Excel Features for Effective Modelling
2. Data Analysis Tools
Pivot Tables and Pivot Charts
• Summarise Data: Quickly aggregate and analyse large datasets.
Slicers and Timelines
• Enhance data filtering and time-based analysis.
Key Excel Features for Effective Modelling

Video tutorial#1: Introduction to Pivot Tables, Charts,


and Dashboards in Excel (recommended)
Key Excel Features for Effective Modelling

3. Scenario and Risk Analysis


What-If Analysis
• Goal Seek: Find input values needed to achieve a desired result.
• Data Tables: Observe how changing input values affects a formula.
• Scenario Manager: Evaluate multiple scenarios and their outcomes.
Solver (not needed)
• Optimisation: Solve complex problems with multiple variables and constraints.
Key Excel Features for Effective Modelling

Learn more#1: How to Create a Two-Variable Data Table in Excel 2010


Key Excel Features for Effective Modelling

4. Visualisation and Presentation


Charts and Graphs
• Visualisation: Create bar, line, pie, scatter plots, and more.
• Interactive Reporting: create dashboards
Conditional Formatting
• Visual Cues: Use colour scales, data bars, and icon sets to highlight data points.
Sparklines
• In-Cell Graphs: Provide a quick graphical representation of data trends.
Dynamic Charts
• Use dynamic ranges to make charts interactive and responsive.
Key Excel Features for Effective Modelling

Learn more#2: How to Create a Dynamic Chart Range in Excel


Key Excel Features for Effective Modelling
Key Excel Features for Effective Modelling

5. Formulas and Functions


Built-in Functions
• Mathematical and Statistical Functions: SUM, AVERAGE, STDEV, etc.
• Financial Functions: NPV, IRR, PMT, and more.
• Combining Functions: Integrate multiple functions (e.g., IF, AND, OR) to create complex
conditions and calculations.
Advanced Lookup and Reference Functions
• VLOOKUP, HLOOKUP, INDEX, MATCH: Efficiently retrieve and cross-reference data.
• OFFSET and INDIRECT: Create dynamic references and ranges.
Array Formulas
• SUMPRODUCT, ARRAYFORMULA: Perform calculations on multiple ranges of data
Key Excel Features for Effective Modelling

6. Automation and Customisation


Interactive Controls
• Form Controls: Incorporate checkboxes, buttons, and sliders to create interactive
dashboards and reports
Data Validation
• Input Restrictions: Set criteria for data entry to ensure data consistency.
• Dropdown Lists: Facilitate user input through predefined options.
Key Excel Features for Effective Modelling

6. Automation and Customisation


Templates (not needed)
• Pre-designed Layouts: Utilise templates for budgets, invoices, planners, etc.
• Custom Templates: Create and save your own templates for repeated use (.xltx).
Macros and VBA (not needed)
• Automate repetitive tasks through macros and scripting with Visual Basic for
Applications (VBA).
Integration with Python Programming Languages (not needed)
• Automated Scripting: Automate tasks using Python scripts integrated with Excel data.
Key Excel Features for Effective Modelling

Learn more#3: How to Automate an Excel Sheet in Python?


Key Excel Features for Effective Modelling

7. Data Import and Connectivity (not needed)


External Data Sources
• Connection to Databases: Link to SQL, Access, and other databases.
• Web Query: Import data from the web directly into Excel.
Integration with Other Office Applications
• Interoperability: Embed Excel charts, tables, and data in PowerPoint, Word, and
Outlook.
Power Query
• Data Import and Transformation: Clean and transform data from various sources
seamlessly.
Key Excel Features for Effective Modelling

Learn more#4: Excel Power Query Tutorial 2023


Key Excel Features for Effective Modelling

Learn more: Embed an Excel Chart in PowerPoint


Key Excel Features for Effective Modelling

Learn more#5: SQL Spreads Excel Add-in


Key Excel Features for Effective Modelling

8. Model Structuring and Layout


Grouping and Outlining
• Organised Data: Group rows or columns for an easy-to-navigate model.
Freeze Panes
• Navigational Ease: Keep headers visible while scrolling through data.
Key Excel Features for Effective Modelling

Learn more#6: How to group rows in Excel to collapse


and expand them

Learn more#7: How to Freeze Frames in Excel?


Key Excel Features for Effective Modelling

9. Collaboration and Security


Collaboration
• Real-Time Collaboration (not needed): Work simultaneously with multiple users on
shared files.
• Comments and Annotations: Annotate and discuss specific parts of the spreadsheet.
Security and Access Control (not needed)
• Password Protection: Restrict access or editing permissions to sensitive data.
• Cell Locking: Protect specific cells or sheets from being modified.
Key Excel Features for Effective Modelling

10. Performance and Accessibility


Efficient Data Management
• Use structured references in Excel Tables.
Learn more#8: Structured reference in Excel tables

Accessibility Features
• Ease of Use: Leverage features like Speak Cells and High Contrast Mode for
accessibility.
Think & Apply: Individual Assignment

Based on these 10 key Excel features, write a summary (NOT the


scenario summary) to describe how you build your Excel spreadsheet.

Do tell us…(briefly)
 what Excel features you used
 how did you make them work
 why using Excel can help enhance the efficiency of the budget
planning
Samples of Spreadsheet model
Submission guidelines

• Submission deadlines (avoid last minute submission):


• Group assignment: 23 Nov 2023, 3.00 pm
• Individual assignment: 14 Dec 2023, 3.00 pm
• File names and file formats:
• Group assignment: CIB_Group1.docx file format, with a simple cover page
• Individual assignment: CIB_2012345.xlsx file format, with a simple cover worksheet
• File size: not more than 250 MB
• Only ONE file per submission (check for the similarity rate before the deadline)
• Technical difficulties encountered by students very close to the deadline time will not be
accepted as a reason for approving ECs for lateness.
• Only Coursework submitted on Moodle will be marked (no hardcopy is needed).
• A deduction of 5% off the mark achieved shall be imposed upon the expiry of the deadline and
an additional 5% per subsequent 24-hour period until the mark reaches zero.
• Make sure that your file has been submitted successfully
Group presentation

• Presentation venue: Wonder Lab, The Library, 2F


• Attire: smart casual
• Duration: 10 + 5 minutes
• Please come 10 minutes earlier.
• No need to submit your presentation slides
• Bring along your laptop and the presentation slides (with backup devices and copies)
• All students must attend, but each group gets to choose who to present and hand the Q&A.
• The 1-hour presentation timeslot (chosen by your group) will replace the ”group presentation”
class on your timetable (you can ignore that class time)
• You can present the key points in your essay (except the reflection part)
• Be creative and speak naturally (you can prepare some hand notes)
• Focus on your presentation skills NOT the essay content
Thank you very
much
and
best wishes
The End

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