Scribd
Upload
12 views40 pages

Access

Uploaded by

labmartin00
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
12 views40 pages

Access

Uploaded by

labmartin00
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 40

DZIGSAM COLLEGE

WELCOME TO
ACCESS PROCESSING
EXPLAIN DATASHEET VIEW AND DESIGN VIEW
• Datasheet view shows the data in the
database. It also allows you to enter and
edit the data. It does not let you change
the format of the database, other than
minor changes (such as displayed column
widths).
• Design view allows you to create or
change the table, form, or other database
object, and configure the fields.
FIELD PROPERTIES
Field properties are an important and powerful part of any
database design build. The integrity of your data hinges on
setting field properties to the correct value. For example
you may wish to display a full data item or just an
abbreviation, you may set currencies to display with a
specific number of decimal places, or a date and time
stamp to appear in 8 or 10 character format. When you
create fields Access allows you to display a list of
properties based on the data type of that particular field.
These field properties are different depending on the data
type item chosen
TABLES
A table is a set of columns and
rows, each column is called a
field and each row is called a
record. Each value in a field
represents a single a datatype.
QUERIES
Queries are use to retrieve
specific data from the
database and also answer
questions about the data.
FORMS
A form is a graphical interface
that is used to display and edit
data. Forms can be developed
from a table or a query. Forms
can include calculations, graphics
and objects.
REPORTS
A report is an output of data
arranged in the order you specify.
Reports can perform calculations
and display the results. Reports
can be used to print data.
DIFFERENCE BETWEEN ASCENDING AND
DESCENDING ORDER WITH EXAMPLE
• Numbers are said to be in ascending order when they
are arranged from the smallest to the largest number.
E.g. 5, 9, 13, 17 and 21.
• Numbers are said to be in descending order when
they are arranged from the largest to the smallest
number.
• E.g. 25, 21, 17, 13 and 9 are arranged in descending
order.
EXPLAIN THE ACRONYM OLE
Object linking and embedding
helps to insert graphics and
also word document and
excel in the database
WHAT IS DATA DEFINITION
A data definition or data
description language is a syntax
similar to a computer
programming language for
defining data structures,
especially database schemas.
VALIDATION RULES AND VALIDATION TEXT
1. Validation rule limits or controls
what users can enter in a table
field or it prevent bad data being
saved in your table.
2. Validation Text property to alert
your users to any mistakes
STATE THE MAXIMUM NUMBER OF
COLUMNS IN MS ACCESS TABLE

The maximum number


of columns in MS
access table is 255
EXPLAIN THE TERM NON-
CONTINUOUS FORM
A non-continuous form
is a form that shows
one record per form
page.
EXPLAIN THE TERM CONTINUOUS
FORM
A continuous form is a form that shows
all the records on a single form page
one below the other. And have a vertical
scroll bar to allow the user to scroll
through the records, of course the
navigation buttons on the bottom of the
form can also be used.
EXPLAIN THE TERM DATABASE
REPLICATION
Replication is a nifty process
that was designed for users
who worked remotely from
a central database.
EXPLAIN THE TERM INPUT MASK.
An input mask is a string
of characters that
indicates the format of
valid input values.
EXPLAIN THE TERM MACROS.
A macro is a tool that allows
you to automate tasks and
add functionality to your
forms, reports, and
controls.
EXPLAIN THE TERM PRIMARY KEY
FIELD WITH A PRACTICAL EXAMPLE.

Primary key is a key in


a relational database
that is unique for each
record
EXPLAIN THE TERM SMALLINT
AND BYTE DATA TYPES.

The term SMALLINT is


used to declare a small
integer column in a
table definition.
BYTE
Byte data type is always
defined as consisting of 8
bits and being a signed data
type, holding values from
−128 to 127.
EXPLAIN THE TERM TINYINT
DATA TYPES.
A tinyint(1) can hold numbers in the range -
128 to 127, due to the datatype being 8 bits (1
byte) –The wizard also lets you define how the
data is grouped and sorted, and you can use
fields from more than A. one table or query
(provided that you specified the relationships
between the tables and queries beforehand).
EXPLAIN THE TERM WIZARD.
The wizard lets you define how the
data is grouped and sorted, and you
can use fields from more than A.one
table or query (provided that you
specified the relationships between
the tables and queries beforehand).
STATE AN EXAMPLE OF USER
DEFINE OBJECTS.
1.Table
2.Queries
3.Form
4.macros
EXPLAIN DBMS

Database Management
Software
DESCRIBE THE TERM TABLES
UNDER DATABASE
Table is a collection of
related data held in a
structured format within
a database
DEFINE QUERY
A query is a request
for information
from a database.
EXPLAIN THE PURPOSE OF
FORMS IN AN DATABASE
A form in Access is a database object that you
can use to create a user interface for a
database application. A "bound" form is one
that is directly connected to a data source such
as a table or query, and can be used to enter,
edit, or display data from that data source.
EXPLAIN THE TERM REPORT
A report is an object in
Microsoft Access that is
used to display and print
your data in an organized
manner.
DESCRIBE A DIALOG BOX.

Dialog box; It is
similar to a main
window containing
EXPLAIN DATASHEET VIEW AND
DESIGN VIEW
1.Datasheet view shows the data in the
database. It also allows you to enter and edit
the data. It does not let you change the
format of the database, other than minor
changes (such as displayed column widths).
2.Design view allows you to create or change
the table, form, or other database object,
and configure the fields.
DIFFERENTIATE BETWEEN APPEND
QUERY AND DELETE QUERY
1. Append Query is an action query
(SQL statement) that adds records to
a table.
2. Delete Queries let you: Empty a table
(delete all its records) Delete all
records with a particular value in a
field.
DESCRIBE DATABASE OBJECT
1.Table
2.Queries
3.Macros
4.Form
EXPLAIN THE CONCEPT OF ENTITY
RELATIONSHIP
An entity-relationship diagram
(ERD) is a data modeling
technique that graphically
illustrates an information system’s
entities and the relationships
between those entities.
GIVE THREE (3) EXAMPLES OF
BOOLEAN DATA TYPES

1.Yes /no
2.True /false
3.On /off
Explain the types of queries
Select Query
• It can be used to select and display data from either one table or a series
of them depending on what is needed
Action Query
• When the action query is called, the database undergoes a specific action depending
on what was specified in the query itself. This can include such things as creating new
tables, deleting rows from existing ones and updating records or creating
entirely new ones.
Four kinds of action queries are:
• Append Query – takes the set results of a query and "appends" (or adds) them to
an existing table.
• Delete Query – deletes all records in an underlying table from the set results of a
query.
• Make Table Query – as the name suggests, it creates a table based on the set
results of a query.
• Update Query – allows for one or more field in your table to be updated.
WHAT IS THE DEFAULT VALUE
FOR NUMERIC FIELD
Zero (0)
DESCRIBE THE COMPONENTS A
TABLE STRUCTURE
1.Field name
2.Field property
3.Description
4.Data type
LIST FOUR (4) NUMERIC DATA TYPE

•Small int
•Tint int
•Byte
LIST THE FEATURES OF A DATABASE
1. Field name
2. Field property
3. Description
4. Data type
DESCRIBE SECONDARY
SORT KEY

You might also like