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5.2 Introduction To Microsoft Excel Presentation

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18 views31 pages

5.2 Introduction To Microsoft Excel Presentation

Uploaded by

Mohammad Abdulkalam
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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5.

2 Microsoft
Excel
Microsoft
Excel…
…Microsoft Excel is the spreadsheet
component of the Microsoft Office
Suite.
It is used primarily to enter, edit, format,
sort, perform mathematical
computations, save, retrieve and
print numeric data.
Objectives
• Identify the main parts of the Excel
window.
• Identify the purpose of the
commands on the menu bar.
• Work with the buttons on the toolbar.
Objectives
• Explain the purpose of options
available for printing a spreadsheet.
• Enter and format text and numbers
into cells.
Objectives
• Successfully move from one cell to
another containing formulas and
text.
• Copy, Cut and Paste text and
formulas.
• Understand cell references.
Objectives
• Understand cell references.
• Perform basic mathematical
operations in a spreadsheet.
• Copy, Cut and Paste text and
formulas.
Screen Components
The opening screen for
Microsoft Excel 2010 looks like this…
Terminology

Terminology
While different versions have different
appearances, they all have most of the
same features. If you know what to call it,
you should be able to find it in other
versions.
Diagram
Title Bar

The area outlined in red is called the


title bar.

It displays the names of the open


program (in this case Microsoft Excel)
and the name of the current file.
Window Control

The area outlined in red contains the


minimize, maximize/restore and close
buttons for the program window.
Window Control Buttons

These three buttons are on almost every


window that opens in a Windows based
platform.
They are on Mac windows as well, but
they are circles instead of squares.
Minimize

When you click the minimize button the


program becomes a button on the
Windows taskbar located at the bottom of
the screen.
Task Bar

You can restore the document to its


original shape and size by either:
Clicking on the button on the task bar one
time to restore it to active mode,
Multiple Files

If you have multiple files from the same


program open you will need to select the
one you want to restore to active mode.
Restore

When you click the maximize / restore


button the program assumes the same
shape and size it was before you
minimized it.
Or
The program window will fill the screen.
Close

When you click the close button the


program will ask you if you want to save
the changes if you have made any
changes. Once you have responded to
this question the program will close.
Quick Access Toolbar

The area outlined in red is called the


quick access toolbar.
It contains the most commonly used
commands in Microsoft Word:
1. Save
2. Undo
3. Repeat
Ribbon Interface

Microsoft Office 2007 & 2010 use what is


referred to as the “Ribbon” interface. The
area outlined in red is the Ribbon.

The ribbons we are going to go over


today are the default ribbons.
Ribbon Groups

You may customize the ribbon and or a


group on the ribbon on your personal
computer to have only the features you
want to use.
In order to do this all you have to do is
right mouse click on the ribbon or the
group you want to customize.
Tab Menu

The words File, Home, Insert, etc…


outlined in red are referred to as tabs.
Each Tab has several Groups attached to
it.
Worksheet
The area outlined in red is referred to as
the worksheet and most of its
components remain the same regardless
of which tab you are currently using.
Columns and Rows

The name bar tells you the column and


row of the cell that is selected.
File Tab Menu

The File Tab menu contains the commands


most commonly associated with the file.
Home Tab
The Home Tab Groups contain the commands
most commonly associated with the formatting and
editing of cells and their contents.

Clipboard Font Alignment

Number Styles Cells Editing


Insert Tab

The Insert Tab Groups contain the commands


most commonly associated with adding
something to the document.
Tables Illustrations Charts

Sparklines Filter Links

Text Symbols
Page Layout Tab
The Page Layout Groups contain the
commands most commonly associated with
settings that would affect the entire page or
worksheet.

Themes Page Page


Setup Background

Paragraph Arrange
Formulas Group
The Formulas Groups contain the commands
most commonly associated with Excel’s
formulas and functions.

Defined
Function Formula
Names
Library Auditing
Calculation
Data Tab
The Data Tab groups contain the commands
most commonly associated with data from
external sources, and evaluating or arranging
data.

Get External Connections Sort & Filter


Data

Data Tools Outline


Reviews Tab

The Review Tabs groups contain the


commands most commonly associated with the
text portions of a spreadsheet and sharing
changes.

Proofing Language

Comments Changes
View Tab

The View Tab groups contain the commands


most commonly associated with the variety of
ways you can “look at” a worksheet or
workbook.
Show
Workbook Zoom
Views
Window Macros

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