Time Management: methods,

technologies, tips and templates

30 Unique templates for Business & Marketing
 Time Management Template

10:00 - 11:00 11:00 - 12:00 12:00 - 13:00 13:00 - 14:00 14:00 - 15:00

Placeholder Placeholder Placeholder Placeholder Placeholder

information information information information information
text text text text text

The agenda The agenda The agenda The agenda The agenda
of the of the of the of the of the
meeting
Lorem Ipsum is simply
meeting
Lorem Ipsum is simply
meeting
Lorem Ipsum is simply
meeting
Lorem Ipsum is simply
meeting
Lorem Ipsum is simply
dummy text of the dummy text of the dummy text of the dummy text of the dummy text of the
printing and typesetting printing and typesetting printing and typesetting printing and typesetting printing and typesetting
industry. Lorem Ipsum industry. Lorem Ipsum industry. Lorem Ipsum industry. Lorem Ipsum industry. Lorem Ipsum
has been the industry's has been the industry's has been the industry's has been the industry's has been the industry's
standard dummy text standard dummy text standard dummy text standard dummy text standard dummy text
ever since the 1500s, ever since the 1500s, ever since the 1500s, ever since the 1500s, ever since the 1500s,
when an unknown printer when an unknown printer when an unknown printer when an unknown printer when an unknown printer
took a galley of type and took a galley of type and took a galley of type and took a galley of type and took a galley of type and
scrambled it to make a scrambled it to make a scrambled it to make a scrambled it to make a scrambled it to make a
type type type type type
 Time Management Template

1/4

2/4

3/4
4/4

Placeholder Text Placeholder Text Placeholder Text Placeholder Text

Lorem Ipsum is simply Lorem Ipsum is simply Lorem Ipsum is simply Lorem Ipsum is simply
dummy text of the dummy text of the dummy text of the dummy text of the
printing and typesetting printing and typesetting printing and typesetting printing and typesetting
industry. Lorem Ipsum industry. Lorem Ipsum industry. Lorem Ipsum industry. Lorem Ipsum
has been the industry's has been the industry's has been the industry's has been the industry's
standard dummy standard dummy standard dummy standard dummy
 NOW

Task Description 09:00 - 10:00 10:00 - 11:00 11:00 - 12:00 12:00 - 13:00 13:00 - 14:00 14:00 - 15:00 15:00 - 16:00 16:00 - 17:00

1. Placeholder text

2. Placeholder text

3. Placeholder text

4. Placeholder text

5. Placeholder text

6. Placeholder text

7. Placeholder text

8. Placeholder text
The 4 Ds of Time
Management
Time management systems often include a time clock or web-based application used to track an employee's work
hours. Time management systems give employers insights into their workforce, allowing them to see, plan and
manage employees' time. Doing so allows employers to manage labor costs and increase productivity. A time
management system automates processes, which eliminates paperwork and tedious tasks.

Work on tasks that only take a few

minutes to complete. Quickly
accomplishing a series of smaller
D D Reassign an essential task to
Do Delegate someone else.
tasks builds momentum for working
on larger projects.

4Ds

Temporarily pause a task that doesn’t

need to be handled right away, and D D Remove unnecessary tasks from your
schedule and move on.
schedule when you have the Defer Delete
availability.
Category Action Examples

Work on tasks that only take a few

minutes to complete. Quickly
Do accomplishing a series of smaller Email, returning a phone call and other
tasks builds momentum for working
on larger projects.
The 4 Ds of Time
Temporarily pause a task that doesn’t
Management
need to be handled right away, and
Defer Request from a colleague, project ideas
schedule when you have the Time management systems often include a
availability.
time clock or web-based application used
to track an employee's work hours. Time
management systems give employers
insights into their workforce, allowing them
Reassign an essential task to Weigh tasks that benefit from your to see, plan and manage employees' time.
Delegate
someone else. specific expertise
Doing so allows employers to manage labor
costs and increase productivity. A time
management system automates processes,
which eliminates paperwork and tedious
tasks.
Remove unnecessary tasks from your
Delete Unproductive meetings, emails
schedule and move on.
The POSEC Method of
Time Management P

Prioritize
POSEC is an acronym for "Prioritize by Organizing,
Streamlining, Economizing and Contributing". The
O
method dictates a template which emphasizes an
average individual's immediate sense of emotional and Organize
monetary security. It suggests that by attending to
one's personal responsibilities first, an individual is
S
better positioned to shoulder collective responsibilities.
Prioritize your time and define your life by goals. Streamline
Organize things you have to accomplish regularly
to be successful (family and finances). E
Streamline things you may not like to do, but must
Economize
do (work and chores).
Economize things you should do or may even like
to do, but they're not pressingly urgent (pastimes C
and socializing).
Contribute
Contribute by paying attention to the few
remaining things that make a difference (social
obligations).
The POSEC Method of Time Management
POSEC is an acronym for "Prioritize by Organizing, Streamlining, Economizing and Contributing". The method dictates a
template which emphasizes an average individual's immediate sense of emotional and monetary security. It suggests that
by attending to one's personal responsibilities first, an individual is better positioned to shoulder collective
responsibilities.

P O S E C
Prioritize Organize Streamline Economize Contribute

Prioritize your time Organize things you Streamline things Economize things Contribute by paying
and define your life have to accomplish you may not like to you should do or attention to the few
by goals. regularly to be do, but must do may even like to do, remaining things
successful (family (work and chores). but they're not that make a
and finances). pressingly urgent difference (social
(pastimes and obligations).
socializing).
ALPEN Method Time Management
Time management systems often include a time clock or web-based application used to track an employee's work
hours. Time management systems give employers insights into their workforce, allowing them to see, plan and
manage employees' time. Doing so allows employers to manage labor costs and increase productivity. A time
management system automates processes, which eliminates paperwork and tedious tasks.

A L P E N
Define Estimate Plan buffer Establish Note
activities length of time prioritized success
time decisions level

Structure your workday using the ALPEN Method

Daily
Schedule
Day Time Management
Template
Time management systems often include a
time clock or web-based application used Time management
to track an employee's work hours. Time systems often include a
time clock or web-based
management systems give employers application used to track
insights into their workforce, allowing them an employee's work
hours.
to see, plan and manage employees' time.
Doing so allows employers to manage labor
costs and increase productivity. A time
management system automates processes,
which eliminates paperwork and tedious
tasks.
 12
11 1
Day Time Management
10 2 Template
Time management systems often include a
9 3 time clock or web-based application used
to track an employee's work hours. Time
management systems give employers
insights into their workforce, allowing them
8 4
to see, plan and manage employees' time.
Doing so allows employers to manage labor
costs and increase productivity. A time
7 5
management system automates processes,
6
which eliminates paperwork and tedious
tasks.
 Placeholder demo text Placeholder demo text
Lorem Ipsum is simply dummy text Lorem Ipsum is simply dummy text
of the printing and typesetting of the printing and typesetting
industry. Lorem Ipsum has been the industry. Lorem Ipsum has been the
industry's standard dummy text industry's standard dummy text
ever since the 1500s, when ever since the 1500s, when

Lorem Ipsum is Lorem Ipsum is

simply dummy text simply dummy text
of the typesetting of the typesetting
industry. industry.

Lorem Ipsum is Lorem Ipsum is

simply dummy text simply dummy text
of the typesetting of the typesetting
industry. industry.

Placeholder demo text Placeholder demo text

Lorem Ipsum is simply dummy text Lorem Ipsum is simply dummy text
of the printing and typesetting of the printing and typesetting
industry. Lorem Ipsum has been the industry. Lorem Ipsum has been the
industry's standard dummy text industry's standard dummy text
ever since the 1500s, when ever since the 1500s, when
 Give your Note Prioritize the
down the work urgent

Be on-
Give Checklist once
time
your work done
best
10 Tips for
Time
Management

Never Remember Avoid

panic the distraction
deadline

Schedule
Take breaks
accordingly
 5 Time Management tips for remote
employees
Maintain a common Keep in touch with
routine for daily your remote team
work
Lorem Ipsum is simply Lorem Ipsum is simply
dummy text of the dummy text of the
printing and typesetting printing and typesetting
industry. industry.

Track how you Allocate a fixed Shuffle your

spend your time hour for each task workplace
Lorem Ipsum is simply Lorem Ipsum is simply Lorem Ipsum is simply
dummy text of the dummy text of the dummy text of the
printing and typesetting printing and typesetting printing and typesetting
industry. industry. industry.
 Time Management Techniques

Create your TO DO list Use check lists De-Clutter your desk

Catalog the steps you need to do to It stops you getting distracted, and you
It clears your mind and makes sure you
complete a specific task or process keep everything you need on hard
don’t forget

De-Clutter your computer Focus on the task in hand Plan tomorrow’s task today

Keep on top of clearing out rubbish emails, Concentrate on completing one task at a They won’t prey on your mind overnight
so you don’t miss the ones that do need a time before moving onto the text and prevent sleep
response

Allocate task timeslots Eliminate online time stealers Eliminate Interruptions & phone
calls

Get a lot more done because you only got Set a specific time of day and amount of When working on a project, do not accept
so long to do it in time when you interact with internet phone calls and actively discourage
activities interruptions
 Urgent Not Urgent

Do Schedule
The Eisenhower Matrix
Important

Do it now Decide when to do it

Emergencies Long-term business planning Time management systems often include a

Pressing clients Calling back a client time clock or web-based application used
Deadline driven projects Replying to a specific email to track an employee's work hours. Time
management systems give employers
insights into their workforce, allowing them
to see, plan and manage employees' time.
Delegate Schedule
Not Important

Doing so allows employers to manage labor

Who can do it now? Purge task costs and increase productivity. A time
management system automates processes,
Booking a trip Social media which eliminates paperwork and tedious
Scheduling interviews Working on a dead project
tasks.
 Need Need Need
Not Urgent Not Urgent Urgent
Time Management Not Important Important Important

Covey’s Matrix
Time management systems often include a
Want Covey's Time Want
time clock or web-based application used
Urgent Management Urgent
to track an employee's work hours. Time Not Important Important
Matrix
management systems give employers
insights into their workforce, allowing them
to see, plan and manage employees' time.
Doing so allows employers to manage labor
costs and increase productivity. A time
management system automates processes, Want Want Need
which eliminates paperwork and tedious Not Urgent Not Urgent Urgent
Not Important Important Not Important
tasks.
 Time Management: Monochronic vs
Polychronic
Monochronic VS
Polychronic

Tasks are focused on and Many tasks are completed at the

completed one after the other same time, which can lead to
distraction

Deadlines and schedules are Deadlines and schedules are not

consistently adhered to important

The focus is on punctuality and Lack of punctuality and

avoiding disruptions disturbances are tolerated

There is a logical and methodical

Patience is quickly lost during
approach to work
work
Self-Management
Time management systems often include a time clock or web-based application used to track an employee's work hours.
Time management systems give employers insights into their workforce, allowing them to see, plan and manage
employees' time. Doing so allows employers to manage labor costs and increase productivity. A time management
system automates processes, which eliminates paperwork and tedious tasks.

Remain Create a daily

Effectively
Structure and motivated overview of
Prioritize organize
plan tasks throughout the tasks that
tasks oneself
the day need to be
completed

Time management systems often include a time clock or web-based application used to track an employee's work hours.
Time management systems give employers insights into their workforce, allowing them to see, plan and manage
employees' time. Doing so allows employers to manage labor costs and increase productivity. A time management
system automates processes, which eliminates paperwork and tedious tasks.
 Time Management in organizations

01 Time
nmanagement
03 Efficient time
management has a
05
therefore becomes positive effect on
one of the most the company’s
important skills in success and
daily routines performance

Time constraints Employees must Employers must

are part of every learn to handle support their
workday time competently employees in

02 04
managing their
time
 Unclear
deadlines

Time Management in
Lack of Micromanagin
supervision g tasks organizations
Time Time management systems often include a
Management time clock or web-based application used
in to track an employee's work hours. Time
organizations management systems give employers
insights into their workforce, allowing them
Assigning Assigning two to see, plan and manage employees' time.
unrelated people to the Doing so allows employers to manage labor
tasks same task
costs and increase productivity. A time
management system automates processes,
which eliminates paperwork and tedious
Lack of clear
and specific tasks.
direction
Time tracking process in organizations
Time management systems often include a time clock or web-based
application used to track an employee's work hours. Time management
systems give employers insights into their workforce, allowing them to
see, plan and manage employees' time.

Process
The employee's arrival time is
The automated system quickly recorded using an individual
and accurately records the start electronic code (card) OR The
and end time of an employee's stamp card is inserted into the
working day machine

The data is electronically

recorded

The plastic card may be lost or

forgotten. A personal stamp card
present mix ups between
The data is the sent to
colleagues
the appropriate
department
 T
Time-bound

R
Realistic

A
Attainable

M
Measurable

Time Management:
S
Specific
SMART Method
The modern approach promoted by the Smart Metrology
consists, mainly, in the full exploitation of all available data and
information, including that provided by the Big Data, to
implement a correct, pertinent and efficient approach to the
three pillars of metrology (uncertainty, calibration and
traceabilty) in the industrial applications.
 Pareto Principle: 80/20 Rule
The Pareto principle states that for many outcomes, roughly 80% of consequences come from 20% of causes (the “vital
few”). Other names for this principle are the 80/20 rule, the law of the vital few, or the principle of factor sparsity.

20% effort 80% result

80% effort 20% result

Time Management
Pomodoro Technique 5 minutes
Relax time

The Pomodoro Technique is a time management

method developed by Francesco Cirillo in the late
1980s. The technique uses a timer to break down
work into intervals, traditionally 25 minutes in
length, separated by short breaks. Each interval
is known as a pomodoro, from the Italian word for
'tomato', after the tomato-shaped kitchen timer 25 minutes
that Cirillo used as a university student. Work time

The technique has been widely popularized by

dozens of apps and websites providing timers
and instructions. Closely related to concepts such
1 Unit
as timeboxing and iterative and incremental = 30 min
development used in software design, the
method has been adopted in pair programming
contexts.
 Kanban Board
A Kanban board is one of the tools that can be used to implement Kanban to manage work at a personal or organizational
level. Kanban boards visually depict work at various stages of a process using cards to represent work items and columns
to represent each stage of the process. Cards are moved from left to right to show progress and to help coordinate teams
performing the work.
To Do In Progress Finished
Project 01

Lorem Ipsum is Lorem Ipsum is Lorem Ipsum is Lorem Ipsum is

simply dummy text of simply dummy text of simply dummy text of simply dummy text of
the printing and the printing and the printing and the printing and
typesetting industry. typesetting industry. typesetting industry. typesetting industry.
Lorem Ipsum Lorem Ipsum Lorem Ipsum Lorem Ipsum
Project 02

Lorem Ipsum is Lorem Ipsum is

simply dummy text of simply dummy text of
the printing and the printing and
typesetting industry. typesetting industry.
Lorem Ipsum Lorem Ipsum
Project 03

Lorem Ipsum is Lorem Ipsum is

simply dummy text of simply dummy text of
the printing and the printing and
typesetting industry. typesetting industry.
Lorem Ipsum Lorem Ipsum
Kanban Board

To Do’s Doing Done

Card with Card with Card with

placeholder placeholder placeholder
text text text
Card with Card with Card with Card with
placeholder placeholder placeholder placeholder
text text text text
Card with Card with Card with Card with Card with Card with
placeholder placeholder placeholder placeholder placeholder placeholder
text text text text text text
Card with Card with Card with Card with Card with
placeholder placeholder placeholder placeholder placeholder
text text text text text
Card with Card with
placeholder placeholder
text text
David Allen’s Method
Inbox

“Getting things done"

What needs to be done? Trash it
Getting Things Done (GTD) is a personal
productivity system developed by David Allen and
published in a book of the same name. Described as Do it later
a time management system, the author states in Can it be done? No
the book that if a task is on one's mind, it will fill
Reschedule
one's mind completely, which guarantees that one
will be incapable of handling yet another task;
therefore one will fail to complete any of them. Yes Put it on hold

Project plan Multiple What is the next step?

steps

Do Defer Delegate

With Without
deadline deadline

Reschedule Next step Waiting for list

Time Management: Task list
Time management systems often include a time clock or web-based application used to track an employee's work hours. Time
management systems give employers insights into their workforce, allowing them to see, plan and manage employees' time.
Doing so allows employers to manage labor costs and increase productivity. A time management system automates processes,
which eliminates paperwork and tedious tasks.

Lorem Ipsum is simply dummy text of the printing and Lorem Ipsum is simply dummy text of the printing and
typesetting industry. Lorem Ipsum has been the industry's typesetting industry. Lorem Ipsum has been the industry's
standard dummy text ever since the. standard dummy text ever since the.

Lorem Ipsum is simply dummy text of the printing and Lorem Ipsum is simply dummy text of the printing and
typesetting industry. Lorem Ipsum has been the industry's typesetting industry. Lorem Ipsum has been the industry's
standard dummy text ever since the. standard dummy text ever since the.

Lorem Ipsum is simply dummy text of the printing and Lorem Ipsum is simply dummy text of the printing and
typesetting industry. Lorem Ipsum has been the industry's typesetting industry. Lorem Ipsum has been the industry's
standard dummy text ever since the. standard dummy text ever since the.

Lorem Ipsum is simply dummy text of the printing and Lorem Ipsum is simply dummy text of the printing and
typesetting industry. Lorem Ipsum has been the industry's typesetting industry. Lorem Ipsum has been the industry's
standard dummy text ever since the. standard dummy text ever since the.

Lorem Ipsum is simply dummy text of the printing and Lorem Ipsum is simply dummy text of the printing and
typesetting industry. Lorem Ipsum has been the industry's typesetting industry. Lorem Ipsum has been the industry's
standard dummy text ever since the. standard dummy text ever since the.
Time Management: Task list
Time management systems often include a time clock or web-based application used to track an employee's work hours. Time
management systems give employers insights into their workforce, allowing them to see, plan and manage employees' time.
Doing so allows employers to manage labor costs and increase productivity. A time management system automates processes,
which eliminates paperwork and tedious tasks.

Placeholder text Placeholder text

Lorem Ipsum is simply dummy text of the Lorem Ipsum is simply dummy text of the
printing and typesetting industry. Lorem printing and typesetting industry. Lorem
Ipsum has been the industry's standard Ipsum has been the industry's standard
dummy text ever since 1500s dummy text ever since 1500s

Placeholder text Placeholder text

Lorem Ipsum is simply dummy text of the Lorem Ipsum is simply dummy text of the
printing and typesetting industry. Lorem printing and typesetting industry. Lorem
Ipsum has been the industry's standard Ipsum has been the industry's standard
dummy text ever since 1500s dummy text ever since 1500s

Placeholder text Placeholder text

Lorem Ipsum is simply dummy text of the Lorem Ipsum is simply dummy text of the
printing and typesetting industry. Lorem printing and typesetting industry. Lorem
Ipsum has been the industry's standard Ipsum has been the industry's standard
dummy text ever since 1500s dummy text ever since 1500s
Time Management: Daily schedule

To Do Duration Time Priority

Placeholder text: information 1 hr. 9:00 - 10:00 A

Placeholder text: information 1 hr. 10:00 - 11:00 C

Placeholder text: information 1 hr. 30 m. 11:00 - 12:30 A

Placeholder text: information 1 hr. 12:30 - 13:00 A

Placeholder text: information 2 hr. 13:00 - 15:00 A

Placeholder text: information 1 hr. 15:00 - 16:00 C

Placeholder text: information 30 min. 16:00 - 16:30 C

Placeholder text: information 2 hr. 30 m. 16:00 - 18:30 A

Placeholder text: information 30 min. 18:30 - 19:00 D

Placeholder text: information 30 min. 19:00 - 19:30 D