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Chapter 5B

Hawassa University

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Oba Absa
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12 views18 pages

Chapter 5B

Hawassa University

Uploaded by

Oba Absa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Hawassa University

Hawassa Institute of Technology


Department of Electrical and
Computer Engineering

CHAPTER-5 -> Part B


ORAL PRESENTATION
Outline

 Presentation: what it is and significance


 Plan the presentation
 Prepare the presentation
 Deliver the Presentation

2
Presentation

 To convey information to others via


speaking: oral presentation
or
writing: article
 Presentation has a specific purpose
– Communicating with others
– Convincing others
– Training/Teaching others
– Graduating
– Getting a grade (in this course)
3 …
Importance of Presentation

 Presentation is a part of research by definition


 The higher your position is, the more
presentations you have to make
 Presentation is also an important part of
professional practice or life
 Good presentation skill contributes to
professional success

4
Nature of Presentation

 Speaker Vs Audience
 Speaker
– Wants to convey something
– One person
– Familiar with the topic
 Audience
– May want to listen and benefit
– Many persons
– May not be familiar with topic
5
Plan your Presentation

 Determine type of talk (objective)


– Overview talk
– Tutorial talk
– Training/Teaching
– Talk to present new research results
– Presentation for selling a product or an idea (proposal)
 Assess knowledge level of audience
– Homogeneity of audience
– Knowledge of audience
– Tailor your talk to the audience
 Major points you want to present
6
– 3-5 points
Plan your presentation (cont’d)

In the case of presenting a research finding


organize your message around the following
1. Why was the work done?
(State problem and goal)
2. What are possible solutions?
(State solutions)
3. What findings resulted from the work?
(Present the results of your work)
4. What do the results imply?
(State consequences of your work)
7
Plan your presentation - Structure

1. Tell them what you are going to present


– Overview, introduction, motivation 20%
2. Your main presentation
– Main body of your talk 70%
3. Tell what you told them again
– Summary 10%
 Don’t forget:
– Few main points

– Design your presentation around time


– Don’t collect facts – tell a story
8
Plan….. (cont’d)

Make a story line in a logically efficient order


 Order in which you carried out the work: This
may not be the best order of presentation
 Create a logical order for your presentation
– Message 1
 Sub-messages

– Message 2
 Sub-messages

9
Plan…. (cont’d)

Cover - Title
- Authors/Affiliations
Intro - Problem statement; - Research question
-Literature review
Main - Research method; - Research design
- Key assumptions
- Results
Ending - Limitations of results; - Implications
- Future work
10
Prepare your presentation

Visual Aids (VAs)


 VAs enhance understanding of topic
 VAs guide you through your presentation
 Computer/LCD
– Check how to operate before talk
– How/where page up/down
 Overhead
– Avoid hand writing
– Landscape
 Handout
– For failure of VAs
– To stay at a particular slide
11
Prepare your presentation (cont’d)
 The “minimum 10s and maximum 100s per slide” rule
 The “2 minutes per slide” rule
(The rule for technical presentations)
 Keep It Simple Stupid (KISS)
(Do not read but at the slide? )
 Visibility:
Font 18 Font 20 Font 24 Font 28
 Limit the fonts: at most 2 different fonts
 Watch your colors (at most 3 colors) Use short text; pictures and
graphs are nice
 Don’t overdo formulas
 One slide ~ one message!
12
Prepare your presentation (cont’d)

 Check regularly whether you are focusing on the


main points
 Check regularly for logic and structure
 Keep the allotted time in mind
 Software
– Slide: Powerpoint, seminar package, beamer
– Tools for graphics: …
 Check the organization

13
Rehearse your Talk

 Rehearse for yourself


 Rehearse with audience
 Take rehearsals serious
 Rehearse early enough to make modifications

14
Presentation Delivery

 Plan ahead
(know the room; technical equipment; …)
 Know the introduction by heart
 Concentrate before your talk
(Recall your main points)
 Speak freely (don’t read and don’t recite)
 Don’t use formal notes (the most cheat cards)
 Use humor/jocks (but needs to be clean, appropriate
and should make a point)
15  Dress right
Presentation Delivery
 Attitude/Style
– Keep good time
– Be enthusiastic/eager
– Be dramatic
 Voice
– Speak loudly and clearly
– Avoid monotony
(change volume, speed, rhythm; make pauses)
 Mannerism
– Look at your audience
– Keep eye contact
– Move, but don’t pace
– Use gesture and body language
16
Presentation Delivery
 Interact with audience
– Questions to audience (not frequently)
– Be open to questions
 Ending a point and beginning a new point
– Slow down and higher volume
– Short pauses
– Appropriate expressions
 Dealing with nervousness
– deep breathe, slow down, and confess it
 Language (English)
– Keep it simple
– Emphasize the key points
17 – Check the difficult pronunciations
Quiz

1. What are the three steps we discussed for


presentation?
2. What are the points you put(write) on a cover page
and main body of technical presentation?
3. In case of presenting a research finding, how do you
organize your messages?
4. Write at least three principles and their
corresponding duties in ethical issues.

18

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