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Introduction 2

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14 views

Introduction 2

Uploaded by

Darshit Raghav Chaturvedi
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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INTRODUCTION

NAME-DARSHIT RAGHAV CHATURVEDI


CLASS-9THa
ROLL NO.-11
SUBJECT-INFORMATION TECHNOLOGY
SUBMITED TO- MR. VIJAY KUMAR SHARMA

\SIGNATURE-
unit-3

DIGITAL
DOCUMENTATION
SESSION-1
GETTING STARTED WITH
WORD PROCESSING
 WHAT IS WORD PROCESSOR?
 A word processor is a device or software program capable of creating, storing, and printing text
documents. It allows users to write and modify text, display it on a screen, save it electronically, and
print it out.

Word processing software is one of the most common technology tools in the world, allowing users
to create resumes and cover letters, business correspondence, blog posts, novels, and more.

 FEATURES OF WORD PROCESSORS:-


1. Formatting
2. Formatted text
3. Grammar check
4. Font
5. Creation of tables
6. Footer
7. Header
8. Mail merge
WORKING WITH WRITER
WORD PROCESSOR
1. Creating a document
2. Typing texting in it
3. Editing the document
4. Saving the document

PARTS OF WRITERWORD PROCESSOR


1. Toolbars
2. Status bar
3. Menu bar
4. Title bar
5. Ruler
6. Sidebar
7. Context menus
8. SCROLL BARS
 DOCUMENT VIEWS

1. Print layout
2. Web layout
3. Full screen

 MARGINS AND COLUMNS

• Margin:-
• Margins are the amount of white space we have
between the edge of a page and our text in a document.
• Columns:-
• a vertical arrangement of items printed or written on a
page. columns of numbers. b. : one of two or more
vertical sections of a printed page separated by a rule or
blank space.
WORD WRAPPING
a feature or technique used in text editors, word
processors, and other software applications to
automatically wrap text to the next line when it
reaches the end of a line or a specified margin

LINE SPACING
Line spacing determines the amount of vertical
space between lines of text in a paragraph

INDENTATION
The distance between text boundaries and page
margins is called indent and the process of
providing it is called indentation. There are broadly
three types of indents : Positive Indent. Negative
Indent. Hanging Indent.
PAGE ORIENTATION
Page orientation is the direction in which a document is
displayed or printed. The two basic types of page
orientation are portrait (vertical) and landscape
(horizontal)

TEXT SELECTION
Text Selection provides options to select text, Copy, add a
Highlight annotation, Redact text, or add a Hyperlink
annotation from the Context Menu.

NON-PRINTING CHARACTERS
Nonprinting characters or formatting marks are
characters for content designing in word processors,
which are not displayed at printing. It is also possible to
customize their display on the monitor.
SESSION-2

SETTING UP WRITER
AND FORMATTING A DOCUMENT
SETTING UP WRITER OPTIONS
Settings chosen on the pages in the Writer section of the
Options dialog box determine how your Writer documents
look and behave while you are working on them. If the
Options dialog box is not already open, click Tools >
Options.

GENERAL OPTIOND
Writing, editing, and page layout are often easier to do when
you can see as much as possible of what is going on in your
document. You may wish to make visible such items as text,
table, and section boundaries (in Writer documents), page
breaks in Calc, and grid lines in Draw or Writer.
 FORMATTING A DOCUMENT
 Document formatting refers to the way a document is
laid out on the page—the way it looks and is visually
organized—and it addresses things like margins,
spacing, font size, presentation (like bold or italics),
columns, font selection, indentation, alignment, and
lists.
 Readers can scan and read documents more easily and
quickly, hence document formatting is one of the most
important elements for end users.

 CHRACTERS FORMATTING
 Character formatting is the one which we can apply to
any individual character or to a group of characters.
PARAGRAPH FORMATTING
Paragraph formatting refers to formatting
commands that affect entire paragraphs –
settings such as indenting, bullets, line
spacing and paragraph spacing.

 PARAGRAPH INDENTATION
A first-line indent signals to the reader that
a new paragraph is starting. To indent,
insert a blank space at the paragraph's
start, between the left-hand margin and the
first word of text. That blank space is the
indent.1
 PARAGRAPH BORDER AND SHADING
 Borders are rules you can add to any or all of the four
sides of a paragraph. Shading is the color or artistic
design you use as background for a paragraph.
Borders and shading are formatting tools for
enhancing text, paragraphs, table cells or frames.
Thanks 5. star outlined

 TEXT ALIGNMENT
 Text alignment is a paragraph formatting attribute
that determines the appearance of the text in a whole
paragraph. For example, in a paragraph that is left-
aligned (the most common alignment), text is aligned
with the left margin. In a paragraph that is justified,
text is aligned with both margins
SESSION-3 FORMATTING PAGES,SPELL CHECK AND
AUTOCORRECT UTILILITIES
USING GRAMMAR AND SPELL CHECK

 computer programs that identify apparent misspellings and


grammatical errors by reference to an incorporated dictionary
and a list of rules for proper usage. They often appear as
components of word-processing programs for
personal computers or as stand-alone Web sites. Spelling
checkers usually cannot identify spelling errors that result in
another legitimate word (e.g., “form” typed for “from”) and are
hard to use on documents that contain numerous words (e.g.,
foreign terms) not entered in the incorporated dictionary.
Grammar checkers—which generally check punctuation,
sentence length, and other aspects of style—have been
criticized for their reliance on oversimplified rules.
USING SYNONYMS AND THESAURUS
Thesaurus:-A thesaurus is a software
tool included with some word processors
that provides synonyms for selected
words on command. Users using
Microsoft Word can open a thesaurus by
highlighting the word they want to look
up and pressing the shortcut key Shift+F7
Synonyms:-
Different terms or phrases with the same
or similar meanings are known as
synonyms.
 AUTOTEXT
 a portion of a text prexisting in the computer memory,
available as a supplement to newly composed documents,
and suggested to the document author by software. A block
of Auto-text can contain a few letters, words, sentences or
paragraphs. ... Examples of software that offer Auto-text:
Microsoft Woo use the text, go to Insert > Quick Parts, >
AutoText, and choose the entry you want.

 INSERTING BREAK

 Word automatically breaks the text at a space or a hyphen


at the end of a line. To keep two words or a hyphenated
word together on one line, you can use a nonbreaking space
or nonbreaking hyphen instead of a regular space or
hyphen. Click where you want to insert the nonbreaking
space.
SESSION-4
TABLES AND PRINTING
 WHAT IS TABLE?
 A table in computer programming is a data
structure used to organize information, just as it is
on paper. There are many different types of
computer-related tables that work in a number of
different ways. Which type of table is used depends
on the type of data being compiled and what type of
analysis is needed.
 HOW TO INSERT IT?
 1) Using Title and Content option
 2) Click on Layout option available under Slides Group in the Home tab
 3) Click on Title and Content option from the dropdown list. Now click the
 icon available within the layout.
 4) A dialog appears; enter the values for the required number of columns
and rows .
PRINTING

Printing is a process for mass reproducing


text and images using a master form or
template.
PRINTING BROCHURES

A brochure is a printed document featuring


important information about your brand or a
key subject. Brochures are usually folded
into smaller finishing sizes, making them
convenient as handouts at events,
tradeshows, reception centers, and more.
SESSION-5
MAIL MERGE
WHAT IS MAIL MERGE?
Mail merge consists of combining mail and letters. This
feature is usually employed in a word processing
document which contains fixed text and variables which
act as placeholders that are replaced by text from the
data source word to envelopes for mailing labels for
mass mailings from a form letter. A word processor is a
device or computer program that provides for input,
editing, formatting, and output of text, often with some
additional features.
COMPONENTS
OF MAIL MERGE
 Combining mail and messages, as well as which was
before addresses or sending stamps for sending
from a written letter, is known as mail merging.
 This feature is typically used in a word processor
that has both permanent and changeable text.
 Information from a database, spreadsheets, or table
can be inserted into text documents by some word
processing programs.

HOW TO USE A MAIL MERGE?


.

USING A MAIL MERGE


Mail Merge – Form Letters.
Step 1 – Select Document Type.
Step 2 – Select Starting Document.
Step 3 – Select Recipients.
Step 4 – Write Your Letter.
Step 5 – Preview Your Letters.
Step 6 – Complete the Merge.
.

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