405 Pe Time Mangement. 03.08.2023

QB 405
Time Management
Time
Time is a continuum in which events
succeed one another from past
through present to future.
Webster's Dictionary
Time
The Babylonians developed a
year of 360 days, divided into
12 lunar months of 30 days.
The astronomers knew the year really
should have 365 1/4 days in it but
their priests insisted on 360
days because of its magical
properties.
How do you spend your
time?
• Make a list of everything you do
during a typical day.
– Email, phone calls, classes, before school
activities, after school activities, sports,
homework, FFA, Quiet time, TV, Radio,
leisure driving, farm work, etc.
• Place these items in an

Important/Urgent graph.
Live Above the LINE
Crisis Preparation
Pressing Problems Prevention
Important Deadline driven Planning
projects, meetings, Relationship Building
reports
Needless interruptions Trivia, busywork

Unnessary reports Irrelevant phone calls,
Not Unimportant meetings, emails
Important phone calls, email Time wasters
Other people’s minor Excessive TV, Internet
issues
Urgent Not Urgent
Live above the line…
means
“Living above the line” means taking
ownership, being accountable and
responsible.
“Below the line” means you look elsewhere
for blame, excuses and denial.
Is anyone on our team living below the line?

Live Above the LINE…
• The key is...
• Focus on NE quarter so that

pressure on NW quarter is
minimum
Live Above the Line
• Focus on Important things
– Especially Important / NOT Urgent
• Planning
• Sharpening the Saw
• Relationships
• Avoid Not Important things

– Especially Not Important/ Not Urgent
• Excessive TV
• Bad habits
Time
• "Ordinary people think merely how
they will spend their time; a man of
intellect tries to use it." -
Schopenhauer
Time
• "People who cannot find time
for recreation are obliged
sooner or later to find time for
illness." John Wanaker
No fair wind blows
for a ship that has
no port of destination
(Seneca)
Where do you want to
go...?
The Goal...!!!
Governing Values
• Identify your governing values
– Values are your highest priorities, the
attributes and qualities you most want
to develop (what matters most to you)
– Based on you and your beliefs, not on
anyone else or their beliefs
Examples of Values
• Honesty • Financial
• Integrity Independence
• Professionalism • Teamwork
• Thriftiness • Service
• Family • Good Health
Relationships
Defining Values
• Identify the qualities, attributes and
priorities most important to you
• Prioritize your list in order of
importance
Values Examples
Fitness
I am in excellent condition
I exercise regulary
Academics
I make A’s
I do my best on assignments
Friends
I listen to others
I help others who are in need
Roles
• Roles represent your key
relationships, areas of
responsibility, and areas of
contribution.
• Helps you see that life is more than
a job.
Roles
• A natural outgrowth of your values
and mission
• Try to keep roles to less than seven
Examples of roles
• Person 1 -
– Companion, care giver, volunteer,
employee
• Person 2 -
– Friend, church member, facilitator, account
manager, leader
• Youth Club Roles
– Officers, Committee chairs, Service
projects, Fun Things
Long-Range Goals
• Goals are dreams with deadlines
• Goals must be:
– SPECIFIC
– MEASURABLE
– ACTION-ORIENTED ##
– REALISTIC
– TIMELY
Action Oriented Goals :
Smart goals are action-oriented,
meaning you take an action to
attain your goal. Action-
oriented goals are 100% under
your control through your own
actions. It's important to say
that you should be the one
taking the action to meet your
goal.
Long-Range Goals
• Long-Range Goals are broken
down into intermediate steps
• It is possible to have 10-15 goals
• There could be 2-3 goals for one
value
Long-Range Goals -
Examples
• I will improve the scores by 10% over
last year.
• I will lose 20 pounds by May 15.
• I will make all A’s this semester.
• I will make the basketball team.
You Can Do It!!!
7 Habits of Highly
Effective People by Steven Covey
1. Proactive
2. Begin with the End in Mind
3. Put First Things First
4. Think Win – Win
5. Seek First to Understand Then to Be
Understood
6. Synergize
7. Sharpen the Saw
Live Above the Line
• Planning
• Relationships

• Excessive TV
• Bad habits
How to Get IT Done
• Plan Weekly
– 20 minutes at beginning of week
– Review your Roles
• Sharpen the Saw - look at all 4 areas
• Other Roles
– Choose Big Rocks
• What is most important thing I can do this week
in this role? ##
– Schedule the Week
• Big Rocks first ##
How to Get IT Done
##
Is your jar full ?
Rocks, Pebbles,Sand ....and Coffee

Live Above the Line
• Planning
• Relationships

• Excessive TV
• Bad habits
Get it All Done
• Plan Daily
Peter Drucker says: – 5-10 minutes
• Work where you are everyday
the strongest 80% time
– Check appointments
• Work where you are
learning 15 % time
– Make a realistic list
• Work where you are – Prioritize (A,B,C
the weakest 5% time 123)
From Rick Warren’s
The Purpose Driven Life
• You can make more money, but you
cannot make more time. When you give
someone your time you are giving
something you will never get back.
• The best use of life is love. The best

expression of love is time. The best
time to love is now.
• Is the Jar filled

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QB 405

• Place these items in an

Needless interruptions Trivia, busywork

Is anyone on our team living below the line?

• Focus on NE quarter so that

• Avoid Not Important things

• Avoid Not Important things

Is your jar full ?

Rocks, Pebbles,Sand ....and Coffee

• Avoid Not Important things

• The best use of life is love. The best

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