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    Methodology

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    Methodology

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    maanka2088
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    © © All Rights Reserved

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    Download as pptx, pdf, or txt
    2 views26 pages

    Methodology

    Uploaded by

    maanka2088

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 26

    METHODOLOGY

    CHAPTER 6
    METHODOLOGY/APPROACH

    • When writing the methodology/approach for a project proposal, you


    should provide a clear, structured plan outlining how the project will
    be executed.
    • The methodology should cover the entire process from start to finish,
    detailing the tools, techniques, and frameworks you plan to use, as
    well as any necessary steps for achieving the project's objectives.
    METHODOLOGY/APPROACH

    • A detailed plan outlining the steps to execute your project,


    including tools, techniques, or frameworks.
    • Divide into phases (e.g., planning, implementation, monitoring).
    • Specify tools, materials, or methods you will use.
    • Show how each step connects to your objectives.
    1. PLANNED ACTIVITIES

    • Planned Activities refers to the specific actions or tasks that will be


    carried out to achieve the objectives of a project. These activities form
    the foundation of the implementation process, providing a clear
    roadmap of what needs to be done, when, and by whom.
    • In a proposal, Planned Activities outline the "how" of achieving the
    project objectives, ensuring that the project is actionable and realistic.
    PLANNED ACTIVITIES EXAMPLE

    •Baseline Assessment:
     Conduct hydrogeological surveys in Lako.
     Assess the rehabilitation needs for boreholes in Carmale and Bodacadde.

    •Infrastructure Development:
     Drill and equip a new borehole in Lako.
     Construct a 50,000-liter elevated storage tank and install a solar-powered pumping
    system.
     Lay distribution pipelines and install water kiosks in Lako.
     Rehabilitate the two boreholes, replacing defective components and upgrading pump
    systems.
    PLANNED ACTIVITIES EXAMPLE
    •Capacity Building:
     Train local water management committees on operation, maintenance, and
    financial management.
     Conduct awareness campaigns on water conservation and hygiene practices.

    •Monitoring and Evaluation:


     Establish a monitoring framework to track water system functionality and
    community satisfaction.
     Conduct mid-term and final evaluations.
    IMPLEMENTATION PLAN AND TIMELINE

    • Provide a structured timeline of activities.


    • A Gantt chart or phased approach (e.g., assessment, construction, training).
    • Key milestones (e.g., completion of borehole drilling, tank installation).
    • Allocation of responsibilities to stakeholders.
    • Explanation:
    • The implementation plan ensures a logical flow of activities, helping
    stakeholders understand when and how the project will be delivered.
    EXAMPLE

    •The project will be implemented in four phases:

    1. Phase 1 (Months 1–2): Baseline surveys and stakeholder consultations.

    2. Phase 2 (Months 3–6): Construction of the mini water system in Lako.

    3. Phase 3 (Months 7–9): Rehabilitation of boreholes in Carmale and


    Bodacadde.

    4. Phase 4 (Months 10–12): Community training, system testing, and


    project handover.
    CONT.…

    • A Gantt chart is a visual project management tool that displays


    the timeline of a project. It helps in planning, scheduling, and
    tracking the various tasks and activities involved in a project.
    • Named after its inventor, Henry L. Gantt, this chart illustrates
    the start and finish dates of the project elements and the
    dependencies between tasks.
    GANTT CHART

    Activity Duration Start Date End Date Responsible Party

    Project Manager,
    1. Project Planning and Preparation 2 weeks 01 Jan 2024 14 Jan 2024 Stakeholders
    Community
    2. Community Consultation and Liaison, Local
    Sensitization 3 weeks 15 Jan 2024 04 Feb 2024 Leaders

    3. Hydrogeological Survey and Site Technical Team,


    Assessment 2 weeks 05 Feb 2024 18 Feb 2024 Geologists

    4. Procurement of Materials and Procurement


    Equipment 4 weeks 19 Feb 2024 17 Mar 2024 Officer, Suppliers

    5. Drilling and Rehabilitation of Drilling Contractor,


    Boreholes 6 weeks 18 Mar 2024 29 Apr 2024 Engineers
    6. Construction of Water Storage and Construction Team,
    Distribution System 5 weeks 30 Apr 2024 03 Jun 2024 Engineers

    7. Installation of Solar-Powered Pumping Electrical Engineers,


    Systems 4 weeks 04 Jun 2024 01 Jul 2024 Technicians

    8. Training of Water Management Project Manager,


    Committees 2 weeks 02 Jul 2024 15 Jul 2024 Trainers

    9. Community Awareness and Water Community Liaison,


    Conservation Campaign 3 weeks 16 Jul 2024 05 Aug 2024 Trainers

    Ongoing (Every 3 Monitoring Team,


    10. Monitoring and Evaluation months) 06 Aug 2024 Ongoing Project Manager

    Project Manager,
    11. Handover and Final Evaluation 2 weeks 06 Aug 2024 19 Aug 2024 Stakeholders
    TARGET BENEFICIARIES AND IMPACT

    • Identify who will benefit and how.


    • Population demographics (e.g., women, children, livestock owners).
    • Expected improvements in health, economic productivity, and social
    equity.
    • Long-term benefits (e.g., reduced waterborne diseases).
    • Explanation:
    Highlighting beneficiaries creates a human-centered case for the project
    and aligns with donor priorities.
    EXAMPLE

    1. Reliable access to clean water for 15,000 beneficiaries.


    2. Reduced time and effort spent on water collection, particularly
    for women and children.
    3. Improved public health through the availability of clean water.
    4. Enhanced community capacity to manage water resources
    sustainably.
    SUSTAINABILITY PLAN

    • A sustainability plan refers to a strategic framework designed


    to achieve and maintain environmental, social, and economic
    sustainability. It outlines goals, actions, and measures that an
    organization, community, or project intends to implement in
    order to ensure long-term sustainability
    • Describe how the project outcomes will be maintained long-
    term.
    EXAMPLE

    1. Establishing water user fees to fund ongoing operation and


    maintenance.
    2. Building community ownership through inclusive participation
    in planning and governance.
    3. Using renewable energy (solar power) for cost-effective
    operations.
    MONITORING AND EVALUATION (M&E)

    • Outline how progress and success will be measured.


    • M&E ensures accountability and helps identify areas for improvement
    during and after the project.
    • Content Includes:
    • Indicators for success (e.g., increased water supply coverage, system
    functionality).
    • Data collection methods (e.g., surveys, maintenance records).
    • Schedule for evaluations (mid-term and final).
    CONT.

    • Indicators:
    • Percentage increase in water availability.
    • Reduction in waterborne diseases.
    • Functionality rates of water systems after 6 and 12 months.
    • Data Collection Methods:
    • Household surveys and interviews.
    • Monthly reports from water committees.
    • Technical inspections of infrastructure.
    BUDGET AND FINANCIAL PLAN

    • Provide a detailed cost breakdown.


    • Line items for construction, equipment, training, and administration.
    • Contingency funds for unexpected expenses.
    • Funding sources (e.g., donor contributions, government support).
    • A transparent budget helps secure funding and demonstrates the
    project’s financial viability.
    CONT.…

    Item Cost (USD)


    Technical Assessments $5,000
    Construction Materials $30,000
    Labor (Engineers, Workers) $20,000
    Solar Equipment for Lako $10,000
    Community Training $5,000
    Monitoring and Evaluation $5,000
    Total $75,000
    RISK ASSESSMENT AND MITIGATION
    PLAN
    • Identify potential challenges and solutions.
    • Risk refers to the potential of losing something of value or encountering negative
    consequences due to a given action, decision, or condition.
    • Mitigation refers to the strategies and actions taken to reduce or manage the impact of
    risks. The goal of mitigation is to minimize negative consequences and ensure the
    continuity and success of a project or objective.
    • Risks: Delays, technical issues, community resistance.
    • Mitigation: Contingency plans, stakeholder engagement, alternative technologies.
    • Proactively addressing risks improves the project's resilience and likelihood of success.
    SAMPLE OF RISK AND MITIGATION

    • The project faces risks such as delays, community resistance, technical failures,
    over-extraction of groundwater, security issues, financial shortfalls, inadequate
    maintenance, and environmental impacts.
    • To mitigate these, the project will use detailed timelines, reliable suppliers,
    community engagement, high-quality materials, local technician training, and
    emergency repair funds. It will conduct hydrogeological studies, monitor water
    use, collaborate with local authorities, allocate contingency funds, train water
    management committees, implement user fees, and minimize environmental
    disruptions through best practices. This strategy ensures the project's success and
    sustainability.
    PARTNERSHIPS AND COLLABORATIONS

    • Identify key stakeholders and their roles.


    • Government agencies (policy and regulatory support).
    • NGOs and donors (financial and technical resources).
    • Community members (labor contributions and governance).
    Collaborations leverage resources and foster local ownership of the project.
    CONCLUSION AND CALL TO ACTION

    • Summarize the proposal and request support.


    • Content Includes:
    • Reiterate the project’s significance.
    • Emphasize alignment with donor priorities or government policies.
    • Request specific support (financial, technical, or political).
    • Explanation:
    A strong conclusion reinforces the project’s value and motivates stakeholders to act.
    SAMPLE

    • This project offers a sustainable solution to water scarcity in


    Lako, Carmale, and Bodacadde. By integrating advanced
    infrastructure with community empowerment, it addresses
    immediate needs while fostering long-term resilience. We invite
    partners and donors to support this transformative initiative to
    improve the lives of thousands in Puntland.
    EXECUTIVE SUMMARY

    • A brief overview of the project, highlighting key details.


    • The problem being addressed.
    • The proposed solution.
    • Target beneficiaries and regions.
    • Estimated budget and duration.
    • Explanation:
    The executive summary is critical for capturing the attention of decision-
    makers, providing them with a snapshot of the proposal's value.
    SAMPLE

    • Access to clean and reliable water is a critical challenge in the Sanag region of
    Puntland, exacerbated by recurring droughts, population growth, and outdated
    water infrastructure.
    • This project aims to address these issues by constructing a mini water system
    for Lako and rehabilitating two boreholes in Carmale and Bodacadde. The
    intervention will enhance water availability, reduce the burden on
    communities, and contribute to health, economic, and environmental
    sustainability in the Puntland, Sanag region.

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