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11 views12 pages

Presentation 3

Uploaded by

wirote2194
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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5 Phases Of The Project Management Life Cy

Presented By : Ali Mehdi


Hemani
What is the project life cycle?

The project life cycle is a five-phase framework project managers use to guide their
projects to completion. It outlines all project stages, from inception to final
implementation, and describes what the team must achieve during each phase.
What are Project Phases?

Project phases are smaller portions of a project that represent distinct goals
or milestones in the larger project lifecycle. Within the project lifecycle, there
are 5 project phases :

 Project Initiation

 Project Planning

 Project Execution

 Project Monitoring and Control

 Project Closure
Initiation
Defining Scope Setting Objectives
Clearly define the project's Establish specific,
boundaries, deliverables, measurable, achievable,
and expected outcomes. relevant, and time-bound
goals for the project.

Identifying Stakeholders
Identify all individuals or groups who have an interest in the
project and their specific needs and expectations.
Planning

Creating a Project Plan

Develop a comprehensive document outlining project activities,


timelines, resources, and budgets.

Identifying Tasks

Break down the project into smaller, manageable tasks, assigning


responsibilities and deadlines.

Allocating Resources

Determine the necessary resources, including human capital,


equipment, and materials, and allocate them effectively.

Establishing Communication Channels

Define clear communication protocols for information sharing,


reporting, and issue resolution.
Execution
Implementing the Plan
Execute the project plan, coordinating team members and
managing tasks according to established timelines and budgets.

Monitoring Progress
Track progress against the project plan, identifying any deviations
or obstacles that may require adjustments.

Managing Risks
Identify and assess potential risks, developing mitigation plans to
minimize their impact on the project.

Ensuring Quality
Implement quality control measures to ensure that deliverables
meet established standards and specifications.
Monitoring and Controlling

Progress Tracking Issue Resolution Risk Management

Regularly monitor project progress, Identify and address any issues or Continuously monitor and assess
comparing actual performance roadblocks that arise during risks, updating mitigation plans as
against planned objectives. project execution, ensuring timely needed to minimize potential
resolution. impact.
Closing
1 Delivering Final 2 Project
Products Documentation
Final deliverables are Comprehensive
reviewed, tested, and documentation is
delivered to stakeholders, prepared, capturing key
ensuring they meet project details, lessons
agreed-upon learned, and
requirements. recommendations for
future projects.

3 Transitioning to Operations
The project is formally closed, transitioning to ongoing
maintenance or operations, ensuring the project's sustained
value.
Importance of Following a
Structured Approach

Time Management Task Organization


A structured approach ensures Clearly defined tasks and
efficient allocation of time and responsibilities enhance collaboration,
resources, preventing delays and preventing duplication of efforts and
improving productivity. ensuring accountability.

Communication Efficiency Risk Mitigation


Formal communication channels and Identifying and addressing potential
protocols facilitate effective risks proactively minimizes their
information sharing, reducing impact on project success, ensuring a
miscommunication and fostering smoother workflow.
transparency.
Conclusion: Mastering the Project Management

Life Cycle for Successful Outcomes

By understanding and effectively implementing the five


phases of the project management life cycle,
organizations can achieve successful project outcomes,
meeting their objectives and exceeding expectations. A
structured approach fosters a sense of control, improves
efficiency, and minimizes risks, ultimately leading to
greater project success and organizational growth.

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