WHAT IS MENU ?

A MENU IS A SET OF OPTIONS PRESENTED TO THE USER OF A

COMPUTER APPLICATION TO HELP THE USER FIND INFORMATION OR
EXECUTE A PROGRAM FUNCTION. MENUS ARE COMMON IN
GRAPHICAL USER INTERFACES ( GUI S) SUCH AS WINDOWS OR THE
MAC OS.

WHAT IS TOOLBAR?

THE TOOLBAR, ALSO CALLED BAR OR STANDARD TOOLBAR, IS A ROW OF

BUTTONS, OFTEN NEAR THE TOP OF AN APPLICATION WINDOW, THAT
CONTROLS SOFTWARE FUNCTIONS. THE BOXES ARE BELOW THE MENU
BAR AND OFTEN CONTAIN IMAGES CORRESPONDING WITH THE FUNCTION
THEY CONTROL, AS DEMONSTRATED IN THE IMAGE BELOW.
 MENU TOOLBARS

Click the various commands on the Menu Bar (File, Edit, View, Insert, Format,
Tools, Slide Show, Window, and Help) and read the pull-down menus to see the
commands available.

The menu toolbar across the top of the PowerPoint window includes all the
commands accessible on the toolbars as well as additional commands.

The menus do not automatically display all available options. You will find a
double arrow pointing down if there are more options available. You can click on
the arrows or leave the menu selected for a short period of time and the full
menu will be displayed:
STANDARD
TOOLBAR

AS YOU MOVE THE MOUSE POINTER OVER THE

ICONS ON THE STANDARD TOOLBAR (SECOND
ROW), YOU WILL SEE A SMALL POP-UP THAT
NAMES EACH ICON, SUCH AS, NEW, OPEN,
SAVE, EMAIL, PRINT, SPELLING, CUT, COPY,
PASTE, FORMAT PAINTER, UNDO, REDO,
HYPERLINK, ETC
FORMATTING TOOLBAR

USE THE FORMATTING TOOLBAR TO

MODIFY THE CONTENT OF YOUR SLIDE,
SUCH AS FONT STYLE AND SIZE,
ALIGNMENT OF PRINT,
NUMBERING/BULLETING, ETC.
 CAN I USE KEYBOARD ?
YOU CAN SELECT MENU COMMANDS BY USING THE MOUSE OR BY
USING THE KEYBOARD.
PRESSING THE ALT KEY WILL ACTIVATE THE MENU BAR AN PRESSING
THE ESC KEY WILL DEACTIVATE THE MENU BAR.
YOU CAN MOVE BETWEEN THE MENUS BY PRESSING THE ARROW
KEYS OR THE TAB KEY. YOU CAN EXPAND A PARTICULAR MENU BY
PRESSING THE ENTER KEY OR THE UP OR DOWN ARROW KEYS.
ALTERNATIVELY YOU CAN SELECT A PARTICULAR DROP-DOWN MENU BY
PRESSING THE LETTER THAT IS UNDERLINED ON THAT MENU.
ONCE THE DROP-DOWN MENU HAS EXPANDED YOU CAN USE SIMILAR
METHODS TO SELECT THE INDIVIDUAL COMMANDS.
ONCE THE COMMAND IS HIGHLIGHTED YOU CAN PRESS THE ENTER
KEY TO SELECT IT.
FOR EXAMPLE YOU COULD PRESS (ALT + "E", "S") TO DISPLAY THE
PASTE SPECIAL DIALOG BOX.
YOU CAN MOVE BETWEEN THE VISIBLE TOOLBARS BY PRESSING (CTRL
• SOME OF THE TOOLBARS
DOCKED YOU OPEN ARE "FLOATING" AND SOME ARE
OR FLOATING
"DOCKED".
TOOLBARS
FLOATING TOOLBARS CAN APPEAR OVER THE PRESENTATION AND CAN
BE MOVED AND DRAGGED AROUND.
DOCKED TOOLBARS ARE ANCHORED TO THE EDGE OF THE
APPLICATION WINDOW.
IF YOU DRAG A FLOATING TOOLBAR TO THE TOP, BOTTOM, LEFT OR
RIGHT THEN IT WILL BECOME DOCKED.
THE DIFFERENT TOOLBARS CAN BE DISPLAYED OR HIDDEN AT ANY
TIME. A SCREEN DISPLAYING FEWER TOOLBARS PROVIDES A LARGER
AND LESS CLUTTERED WORKING AREA.
YOU CAN MOVE A FLOATING TOOLBAR BY DRAGGING ITS TITLE BAR. TO
ANCHOR IT YOU CAN DOUBLE CLICK ITS TITLE BAR.
TO TRANSFER A DOCKED TOOLBAR INTO A FLOATING TOOLBAR HOVER
THE MOUSE OVER A SPACE IN THE TOOLBAR AND CLICK AND DRAG
OVER THE SLIDE AREA.
WHEN A TOOLBAR IS FLOATING YOU CAN CHANGE ITS SHAPE BY
DRAGGING THE BORDERS OR ALTERNATIVELY HIDE IT BY PRESSING
 CHANGING THE WIDTH
• IT IS POSSIBLE TO REDUCE THE
OF TOOLBAR
WIDTHCONTROLS
OF ANY TEXTBOXES AND
DROP-DOWN LISTS, SUCH AS THE
FONT, FONT SIZE AND ZOOM
CONTROLS.
SELECT (VIEW > TOOLBARS >
CUSTOMIZE) TO DISPLAY THE
CUSTOMIZE DIALOG BOX.
SELECT THE TOOLBAR CONTROL
AND HOVER THE MOUSE OVER THE
CONTROLS BORDER ON THE RIGHT
HAND SIZE.
THE CURSOR WILL CHANGE TO A
RESIZING HANDLE ALLOWING YOU
TO ADJUST THE WIDTH OF THE
SHORTCUT
• SHORTCUT MENUS PROVIDE A QUICK WAY
MENU’S TO ACCESS THE COMMANDS THAT YOU ARE
MOST LIKELY TO WANT TO USE DEPENDING
ON THE SPECIFIC LOCATION OF THE MOUSE.
THESE MENUS ARE CONTEXT SENSITIVE SO
DEPENDING ON WHERE YOUR CURSOR IS
LOCATED WILL DEPEND ON THE MENU THAT
GETS DISPLAYED.
ALL SHORTCUT MENUS ARE DIVIDED INTO
SMALL SECTIONS (OR GROUPS) SEPARATED
BY HORIZONTAL LINES. THESE ARE USED AS
AN INDICATION TO THE COMMANDS
ORIGINAL LOCATION ON THE MENU BAR.
A SHORTCUT MENU IS NOT A
COMPREHENSIVE LIST OF THE COMMANDS
THAT ARE AVAILABLE AND WILL SOMETIMES
NOT DISPLAY THE COMMAND YOU ARE
 CREATING A CUSTOM MENU

 THE MENU BAR IS ACTUALLY A SPECIAL TYPE

OF TOOLBAR AND THE DROP-DOWN MENUS
ARE STILL CONSIDERED TO BE COMMANDS.
TOOLBARS CAN CONTAIN A MIXTURE OF
MENUS AND BUTTONS, ALTHOUGH THEY ARE
USUALLY ONE OR THE OTHER. THE DRAWING
TOOLBAR BEING THE EXCEPTION.
SELECT (TOOLS > CUSTOMISE) TO
DISPLAY THE CUSTOMISE DIALOG BOX.
ANOTHER QUICK WAY TO DISPLAY THIS
DIALOG BOX IS RIGHT MOUSE CLICK ON ANY
TOOLBAR AND SELECT "CUSTOMISE" AT THE
BOTTOM.
SELECT THE COMMANDS TAB AND SCROLL
TO THE BOTTOM OF THE CATEGORIES LIST.
ADDING BUTTONS AND EXTRA COMMANDS TO THE MENU
• TO ADD COMMAND BUTTONS TO THIS NEW MENU, YOU JUST DRAG
THEM FROM THE (TOOLS > CUSTOMISE) DIALOG BOX.
SELECTS THE COMMANDS TAB.
IF YOU WANT TO DRAG ANY NEW COMMANDS TO A MENU YOU CAN
DRAG THE BUTTON OVER THE MENU NAME.
AFTER A SHORT PAUSE THE DROP-DOWN MENU WILL OPEN ALLOWING
YOU TO INSERT THE NEW COMMAND.
TO ADD A COMMAND BUTTON CHOOSE "MACROS" AND THEN DRAG
"CUSTOM BUTTON" TO YOUR DROP-DOWN MENU.
TO ADD AN EXTENSION MENU CHOOSE "NEW MENU" AND THEN DRAG
"NEW MENU" TO YOUR DROP-DOWN MENU.

REMOVING A CUSTOM MENU

• THE EASIEST WAY TO REMOVE A CUSTOM MENU IS TO HOLD DOWN THE
ALT KEY AND DRAG THE MENU HEADING AWAY FROM THE TOOLBAR.
ALTERNATIVELY YOU CAN DRAG THE MENU AWAY FROM THE TOOLBAR
WHEN THE (TOOLS > CUSTOMISE) DIALOG BOX IS DISPLAYED.
PERSONALISED MENUS

THIS IS THE REASON THAT POWERPOINT MENUS MAY

LOOK SLIGHTLY DIFFERENT FOR DIFFERENT PEOPLE. THIS
FEATURE IS INTENDED TO ADD A PERSONAL FEEL TO
POWERPOINT.
AS YOU ARE BUSY WORKING, OPENING FILES AND
ENTERING DATA POWERPOINT IS KEEPING A RECORD OF
THE WHICH COMMANDS YOU USE MOST FREQUENTLY.
THIS FEATURE IS DESIGNED TO TRY AND HELP YOU FIND
THE BASIC COMMANDS AS WELL AS YOUR MOST
FREQUENTLY USED COMMANDS QUICKLY.
ANY COMMANDS THAT YOU DO NOT USE WILL
AUTOMATICALLY BE REMOVED FROM THE MENUS.
WHEN YOU SELECT A MENU THE MENU WILL NOT APPEAR
IN FULL BUT WILL ONLY DISPLAY A LIMITED NUMBER OF
COMMAND