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    chapter-4

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    chapter-4

    Uploaded by

    aaryaarc7
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    Copyright:

    © All Rights Reserved
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    2 views20 pages

    chapter-4

    Uploaded by

    aaryaarc7

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 20

    Chapter-

    MS-Access:
    queries, forms and
    reports
     Foreign key-it refers to the field in a table that acts as the primary
    key of another table.

    Setting a relationship between tables:-


    • Open MS-access and create and create two tables, save them with respective
    them.
    • In both the tables, there is a common field like stnd_id.
    • Click on the database tools tab.
    • Click on the relationships to open the show table dialog box. Both the tables
    will be listed in the show table dialog box.
    • Double click on both the tables to put them under relationships window.
    • Click on close to close the show table dialog box.
    • Create the relationship by dragging and dropping the common field of ne
    table on top of the common field of the other.
    • Click on create.
    CREATING QUERY-
     Queries are used to display selected data from a single table or more
    than one table.
     User can use query to filter data, perform calculations on it.
    Step-
    • Enter the data in a table.
    • Click on create-----query design
    • The show table dialog box appears.
    • Select the customer table.
    • Click on the add button.
    • Click on close.
    RUNNING A QUERY-
    .To run a query follow the step
    • Design tab-----run
    SAVING A QUERY-
    • Click on the file tab
    • Click on save object as to open the save as dialog box.
    • Type the query name.
    • Click on ok.
    FORMS
    FORMS-
     A form is used to enter, edit and display data from the tables in
    an easy to understand format.
    Step-
     Select the table and click on the create tab.
     Click on form to open a new form for the table.
     Now click on the new blank record button located in the record
    navigation pane. This will open a blank record, then enter the
    new data.
     After enter the data, click on the save button located in the
    records group under the Home tab.
    Report
    REPORT-
     Report are created to organize and present data in a user
    friendly format.
     MS-access uses reports to present table data in an easy to read
    format.
    Step-
     Select the table and click on the create tab.
     Click on Report to open a report for the table. You can use the
    format tab for formatting your report.
    EXERCISE
     MULTTIPLE CHOICE QUESTION
     The _____key field is used to uniquely identify records in a table.
     Primary
     Foreign
     Alternate
     None
     The bottom half of the query design window is known as the
     Design grid
     Field grid
     Task pane
     Foreign grid
     The option to run a query is available on the
     Format tab
     Design tab
     Create tab
     File tab
    • Which of the following options will you select from the view menu before entering a new
    record in a form?
    i. Form view
    ii. Layout view
    iii.Design view
    iv.None

    1. Name the tab used to do the following


    a. To set a relationship between two tables______________
    b. To create a query______
    c. To run a query_______
    d. To create a form______
    e. To format a report___________
    Answer the question.
     What is a foreign key ?
     How will you add a criterion to a query ?
     Write the steps to save a query.
     What is the purpose of forms ?
     How can you add a new record using a form ?
    CREATE TWO TABLE WITH THE FOLLOWING STRUCTURE (LAB ACTIVITY)

    STUDENT
    STND_ID(TEXT) STD_NAME(TEXT) STND_CITY(TEXT) STND_SUB(TEXT) STND_HOBBY

    TEACHER
    TEACHER_ID(TEXT) TEACHER_NAME(TE TEACHER_CITY(TEXT) TEACHER_SUB(TEXT) TEACHER_HOBBY
    XT)
    THANK
    YOU

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