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L3-EmTech-Advanced Word Processing Skills

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Arnold Silverio
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0% found this document useful (0 votes)
26 views38 pages

L3-EmTech-Advanced Word Processing Skills

Uploaded by

Arnold Silverio
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Advanced Word

Processing Skills
• Mail merge and label
generation
• Integrating images and
external materials
Two Components of
Mail Merge:
1. Form Document
The document that contains
the main body of the message
we want to convey or send.
Two Components of
Mail Merge:
2. List or Data File
This is where the individual
information or data that needs to
be plugged in (merged) to our
form document is placed and
maintained.
Label Generation
It creates a blank form
document that simulates either
a blank label or envelope of
pre-defined size and will use
the data file that you selected
to print the information,
typically, individual addresses.
Steps in creating a simple
mail merge
Step 1: open MS Excel and make a
List or Data file. After completing
the list, do not forget to Save.
Steps in creating a simple
mail merge
Step 2: open MS Word and find
Mailings Tab
Step 3: on the Mailings Tab,
Choose Start Mail Merge, then
Letters
Steps in creating a simple
mail merge
Step 4: on the Mailings tab,
click Select Recipients, click
Use an Existing List.
Steps in creating a simple
mail merge
Step 5: Select the data you made in
MS Excel earlier.
Step 6: on the Mailings tab, click
Insert Merge Field and click the
data you need for the letter.
Steps in creating a simple
mail merge
Step 7: click Preview Results
to see the results of your mail
merge.
Steps in creating a simple
mail merge
Step 8: Click Finish & Merge
to edit, print, or send your
merged documents through
email.
Integrating Images and
External Materials
1. Pictures. Generally, these
are electronic or digital pictures
or photographs you have saved
in any local storage device.
a. .JPG or .JPEG – This type of
image file can support 16.7
million colors that is why it is
suitable for use when working
with full color photographic
images.
a. .JPG – this is pronounced as
“jay-peg” and is the short form
for .jpeg or Joint Photographic
Experts Group.
b. .GIF – this stands for Graphic
Interchange Format. This type is
capable of displaying
transparencies.
b. .GIF – Therefore, it is good
for blending with other materials
or elements in your document.
c. .PNG – this is pronounced as
“ping” which means Portable
Network Graphics. It does not
support animation, but it can
display up to about 16 million
colors.
2. Clip Art. This is generally
a .GIF type; line art drawings
or images used as generic
representation for ideas and
objects that you might want to
integrate in your document.
3. Shapes. These are printable
objects or materials that you can
integrate in your document to
enhance its appearance or to
allow you to have some tools to
use for composing and
representing ideas or messages.
4. Smart Art. Generally, these
are predefined sets of different
shapes grouped together to
form ideas that are
organizational or structural in
nature.
5. Chart. Another type of
material that you can integrate
in your Word document that
allows you to represent data
characteristics and trends.
6. Screenshot. Sometimes,
creating reports or manuals for
training or procedure will require
the integration of a more realistic
image of what you are
discussing on your report or
manual.
Image Placement
In this lesson, we will study the
different characteristics of text
wrapping options that you can
use with the image you
integrated in your document.
Image Placement
1. In Line with Text. This is the
default settings for images that
are inserted or integrated. It
treats your image like a text font
with the bottom side totally
aligned with the text line.
Image Placement
2. Square. This setting allows
the image you inserted to be
placed anywhere within the
paragraph with the text going
around the image in a square
pattern like a frame.
Image Placement
3. Tight. This is almost the
same as the square setting, but
here the text “hugs” or conforms
to the general shape of the
image.
Image Placement
4. Through. This setting allows
the text on your document to
flow even tighter, taking the
contours and shape of the
image.
Image Placement
5. Top and Bottom. This
setting pushes the texts away
vertically to the top and/or the
bottom of the image.
Image Placement
6. Behind Text. This allows
your image to be dragged and
placed anywhere on your
document but with all text
floating in front of it.
Image Placement
7. In Front of Text. As it
suggest, this setting allows your
image to be placed right on top
of the text as if your image was
dropped right on it.

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