CMT 04212: COMPUTER APPLICATIONS

Session 8
Microsoft Publisher

By: Ramadhani Chibwana

Victor Mwambije

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 Learning Objectives
 Describe concepts related to Ms Publisher
 Explain the purposes of Microsoft Publisher
 Identify the types of publications available in
Publisher
 Modify an existing publishing in Microsoft
Publisher
 Create a new, blank publication in Microsoft
Publisher
 Print publication, store, and back up publications in
Microsoft Publisher
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 Microsoft Publisher

 Desktop Publishing: Is the process of using the

computer and specific types of software to combine
text and graphics to produce documents such as
newsletters, brochures, books, etc.

 Desktop publishing software: Is a tool for both

graphic designers and non-designers to create visual
communications for professional or desktop printing.

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 Microsoft Publisher
 Microsoft Publisher: Is a desktop publishing program
that makes it easier to create many different publications
including newsletters, brochures, flyers, signs, business
cards, letterheads and other publication designs.

 Publisher contains hundreds of predesigned layouts called

templates that you can use as the basis for professional-
looking projects.

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 Purposes of Microsoft Publisher

Purposes of MS Publisher allows you to:

Choose a template
Templates allow you to quickly create well-
designed publications.
There are many types of templates including
newsletters, brochures, flyers, greeting card
templates, and a variety of other publication types.

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 Purposes of Microsoft Publisher…

Change templates while designing

 Making changes in Publisher is easy. If you have
Flyer Template A, and then decide you don’t like it,
Publisher allows you to change a different Flyer
template.
 Publisher will transfer the text and images from Flyer
Template A to the new flyer.
 Simply choose ‘Publication Designs’ from the Task
Pane and apply another design to see the template
change instantly.

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 Purposes of Microsoft Publisher…
Customize a template
Templates can be customized for a specific use.
Preferred Font colors can be used instead of normal
black colour.

Use Color and Font Schemes options

A template’s color and/or font schemes can be changed
to have a dramatic impact on the publication’s look.
This can help to keep the same design layout, but choose
colors and fonts that work best in your publication.

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 Basic Templates
Greeting Cards / Party Invitations
Banners
Flyers / Handouts
Business Cards
Calendars
Brochures
Newsletters & Other Publicationsyou can
do with Publisher:
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Microsoft Publisher Features

Quick Publications
Web Sites and E-mail
Clipart Gallery
Blank Publications
Other Various Features

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 Planning a Publication

As with any publication, when you are

creating a product, remember…
to Plan ahead
to Prepare your content
the Purpose of your product

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 Layout Options and Decisions

Consider the following decisions when creating the

layout for your Publisher publication:
Have a Plan – Make a Sketch
Who is my audience?
What Template will I use?
What fonts and graphics will work best with this
product?
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 Choosing a Template

To create a publication, click a category in the

Available Templates window, and then click a
template in the middle pane.
Once you click a category, you will see a thumbnail
and customization options for the selected template.
Click the Create button to open the new publication.

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 Understanding the Publisher Window

At the top of the document window, the title bar

displays the document name and control buttons for
restoring, maximizing, minimizing, or closing the
window.
The Quick Access Toolbar is directly to the left of
the title bar. It includes buttons for frequently used
commands, such as Save and Undo.

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 Understanding the Publisher Window
(continued)
The Ribbon includes all of the buttons and options
available for working in Publisher. Buttons are
categorically arranged by tabs.
The Page Navigation Pane includes thumbnail
images of each page. Click a thumbnail image to
view another page.
The status bar, at the bottom of the window,
displays the number of pages, a zoom slider, and
page view options.

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 Understanding the Publisher Window
(continued)
Microsoft Publisher window

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 Creating Business Information Sets

A business information set is a collection of

information about an individual, such as name,
address, and telephone number.

Business information sets are associated with

templates; the information in the set is automatically
plugged into templates that call for them.

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 Creating Business Information Sets
(continued)
Create New Business Information Set dialog box

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 Saving a Publication

To save a new publication, click the Save button on the

Quick Access toolbar or use the Save command on the
File menu.

 The Save As dialog box will appear prompting you to name

your publication and save it to a specific location.
 Once a publication has been named and saved, the Save
command will update the latest version.

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 Modifying a Publication

You can add, delete, move, rotate, and scale text boxes
and graphics.
Publisher supplies you with basic shape tools and clip
art. Modifications are made using options on the
Ribbon.
A logo is a symbol that is designed to help customers
remember a business and its products. In Publisher,
you can create a new logo or use one you have already
created.

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 Changing the Font and Color Scheme

Each publication has a color scheme and font

scheme built into it.
The font scheme is a named set of two fonts used
for all of the text elements in the publication.
Color schemes are named sets of four colors that
also work well together.

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 Inserting a Building Block
• Building blocks are a collection of designs and text
placeholders that can be used to further enhance a
publication's appearance and functionality.
• The Building Blocks group on the Insert tab includes
Page Parts, Calendars, Borders & Accents, and
Advertisements.

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 Inserting a Building Block
(continued)
 The Pixel Pattern building block in the Building Block Library

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 Using Design Checker

• The Design Checker feature finds and lists potential

design problems associated with your publication.
• There are four check types:
• General design
• Commercial printing
• Website
• E-mail
• Publisher creates a list of errors that you can opt to
fix or leave as is.

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 Printing a Publication

• To print, click the File menu, then click Print, which

opens the Print window.
• Many options are provided in the Print window. You
can choose the number of copies and the page range to
print.
• The Preview window allows you to see how your
publication will print before you click the Print button.

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 Closing a Publication
• Unlike other Microsoft Office 2010 programs, the
Publisher program does not have a Close Window
button in the top-right corner, only a Close button,
which will close the entire Publisher program.
• To close your publication, but not the entire Publisher
program, click File on the menu bar, then click Close.

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Getting Started

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 Getting Started…

The initial screen in Publisher. You can choose blank

page sizes or pre-designed publications for a wide
range of publication types, including business cards,
postcards, flyers, gift certificates,
resumes, catalogs, and even Web sites.

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Choose the Correct Paper Size

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 Publisher Screen Overview
MINIMIZE – RESTORE - CLOSE

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TITLE E
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RULER T
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FORMATTING A
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HORIZONTAL SCROLL BAR
Print Publication

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 Evaluation

 Define Desktop Publishing

 What is Microsoft publisher?
 Explain the purposes of Microsoft Publisher
 Identify the types of publications available in
Microsoft Publisher

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 References

Joos, I. Whitman, N., Smith, M., et al. (2006).

Introduction to Computers for Healthcare
Professionals. (4th ed.). London: Barb Mews.

Morris, M. & Charles, M. (2003). Logol Computer

Designer Fundamentals. Prentice Hall.

O’leary, T. & O’leary, L. (2006). Computing

Essentials, Introductory Edition. Boston Burr Ridge:
Arizona State University
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