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Intro To Excel

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33 views20 pages

Intro To Excel

Uploaded by

noelazarii
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Introduction to Excel

Matthew Madhosingh
Objectives
Definition and functions of spreadsheets
 Basic components of Excel
 Creating workbooks and worksheets
 Navigation
 Data entry
 Formatting (data and cells)
 Creating simple formulas
 Printing
 Creating graphs and charts
Definition and Functions
 An electronic ledger
developed to ease time-
consuming numeric
calculations like budgets,
grades, etc.
 Functions as a simple

database, allowing easy


manipulation of data to
include search and sort, etc.
Basic Terms and Features
Basic Terms and Features
The Standard toolbar, located beneath the menu
bar, has buttons for commonly performed tasks like
adding a column of numbers, printing, sorting, and
other operations. Excel let's you customize the
toolbar or even display multiple toolbars at the same
time. The Standard Excel XP toolbar appears in the
figure below.
Basic Terms and Features
The Formatting toolbar, located
beneath the Standard toolbar bar, has
buttons for various formatting
operations like changing text size or
style, formatting numbers and placing
borders around cells.
Basic Terms and Features
The formula bar is located beneath the toolbar at the
top of the Excel worksheet. Use the formula bar to
enter and edit worksheet data. The contents of the
active cell always appear in the formula bar. When
you click the mouse in the formula bar, an X and a
check mark appear. You can click the check icon to
confirm and completes editing, or the X to abandon
editing.
Creating a New Workbook
 File menu, choose New
 Task Pane will open
 o Toolbar
Creating/Adding a
Worksheet
Select Insert, then Worksheet
 Go to a worksheet tab, right click on your

mouse, choose Insert, if worksheet icon is


highlighted in blue, hit OK
Naming/Renaming a
Worksheet
 Move curser to the worksheet tab you want to
name
 Right click on your mouse
 Choose Rename
 The worksheet tab will be highlighted
 Hit the delete key to erase current name
 Type in the new name for the worksheet
 Select File, Save, or Save As or use toolbar
icon to save changes
Naming a New Worksheet
 Go to File, then Save, or toolbar icon
of a diskette
 Delete highlighted name in the File
 Name: box
 Type in desired file name and click

Save to complete the save procedure


Navigation
 Refer to the table below for additional
information on using the keyboard to
navigate a worksheet.
To move Press this key
One cell left Left Arrow
One cell right Right Arrow
One cell up Up Arrow
One cell down Down Arrow
To top of worksheet (cell A1) Control Home
To last cell containing data Control End
To end of data in a column Control Down Arrow
To beginning of data in a Control Up Arrow
column
To end of data in a row Control Right Arrow
To beginning of data in a row Control Left Arrow
Data Entry
Entering Data
 Label (text)
 Values (numbers and dates)

Editing Data
 Select the cell and retype entry (works well with numbers)
 Use the formula bar (works well with text)

Clearing Cell Contents


 Choose Clear from the Edit menu
 Press the Delete key

Undoing Mistakes
 Use the Undo command on the Edit menu
 Use the Undo tool to correct the mistake

Copy Data
 Copy selected data from one cell to another with the Copy and Paste
commands
 Use the Drag and Drop procedure

Move Data
 Use the Cut and Paste commands
 Use the Drag and Drop procedure
Formatting Cells Formatting Cells
(Font)
(Numbers)

Formatting Cell
(Borders/Shading)
Building a Formula Formula
(AutoSum)
-Select the cell in
which you want the
results to appear
-Go to Insert Function
-The AutoSum screen
will appear
-Move the highlighted
bar to the desired
function (Sum, If,
Average, etc.) or
category
Printing
Chart
 To create a chart in Microsoft
Excel, select the data you wish
to graph and choose Chart…
from the Insert menu, or click
 on the Chart Wizard () button

on the standard toolbar.


Step 1
 Select Standard or Custom

Chart Type;
 select Chart sub-type

 The Press and hold to view

sample button will show you a


tiny preview of your data's
chart
Chart
Step 2
 Step two allows you to choose the
Chart's Source
 Data. This is the data you want to
graph. Here we
 can also see a sample of the chart.
If Excel is
 charting the wrong data, simply click
on the
 collapse button ("go out and get it"
button) () and
 choose the data you wish to graph,
once it is
 selected, press enter to return to this
window.
 From this Data Range tab you can
also change the Series in: option,
such that instead of charting the
data by column, it will chart the
data by row.
Chart
Step 3
 Each part of the Chart can be changed with in the
options. After the chart is created you will still be able
to change these options
 The Chart title: goes across the top of the graph, the
Category (X) axis: goes under our
 X-axis labels (shown here as Pants, Shoes, Socks…), the
Value (Y) axis: will be the label
 for the vertical labels (shown here as 2500,
 2000, 1500…)
 These titles will not show up on your sample chart until
you have left that text box. (Click somewhere else in
the window)
Chart
Step 4
 This final step is to determine the location of your chart. You can
place it as a new sheet, which will insert a new worksheet into your
workbook and completely fill the tab with the chart such that when
you print you will only get the chart
 If you place the graph as an object in an existing worksheet, it will
size to fit within the window trying not to cover existing data. With
 this option when you print you will get the data on that sheet and the
graph

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