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Spreadsheets Basics

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17 views31 pages

Spreadsheets Basics

Uploaded by

tansuhbless
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
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SPREADSHEETS

Purpose of Spreadsheet?

 a spreadsheet is a table consisting of cells (columns, row


locations) that hold accounting or financial data.
 A spreadsheet is a tool that is used to store, manipulate and
analyze data.
 Data in a spreadsheet is organized in a series of rows and
columns and can be searched, sorted, calculated and used in a
variety of charts and graphs.
The Excel Interface
When you open Microsoft
Excel for the first time,
the Excel Start
Screen will appear. From
here, you'll be able to
create a new workbook,
choose a template, and
access
your recently edited wor
kbooks.
Files in Excel are referred to as
Workbooks. A workbook file may
contain many worksheets.
File tab – opens menus
for opening and
saving Files, and
modifying Excel Options

Quick Access Toolbar


can be
customized to include
icons to frequently
Used features such as
Print Preview
The Ribbon

Excel 2016 uses a tabbed Ribbon system instead of


traditional menus. The Ribbon contains multiple tabs,
each with several groups of commands. You will use
these tabs to perform the most common tasks in Excel.
Sizing
Quick Access Butto
Help Button
Toolbar ns

Home
Ribbon Ribbo
Tabs n
Formula Bar
Cell
Address
Column Letter
Headings
Fx
Insert
Contents of
Functio
Active Cell
n
displayed on
RowButton
Numbers
Formula Bar

Scroll
Bars

Sheet Tabs Insert


View Buttons
Worksheet
Zoom
Button
Microsoft Excel Vocabulary
Arrangement of a spreadsheet
document
 A spreadsheet document is arranged in rows and columns
Components of a spreadsheet

 A spreadsheet is made up of three key components,


namely:
 Columns
 Rows
 Cells
Column

 Columns run vertically, meaning from top to bottom


 Columns are labelled/named using letters of the alphabet
Row

 Rows run horizontally, meaning from left to right


 Rows are labelled/named using numbers
Cell

 A cell is an area where a column and a row intersect


Cell Address

 A cell address is a unique name given to a cell


 A cell address is composed of a column and row name.
 A cell address must begin with a letter of the
alphabet, followed by a number. E.g. B3
Cell Address example

What is the cell address for the cell shaded below:


Cell Address example

What is the cell address for the cell shaded below:


Icons used to adjust a
spreadsheet
Column adjustment icon
 Used to increase and decrease column width
Icons used to adjust a
spreadsheet
Row adjustment icon
 Used to increase and decrease row height
Icons used to adjust a
spreadsheet
Column selection icon
 Used to select an entire column
Icons used to adjust a
spreadsheet
Row selection icon
 Used to select an entire row
Icons used to adjust a
spreadsheet
Move icon
 Used to move items on the spreadsheet
Icons used to adjust a
spreadsheet
Cell pointer
 Used to select one or more cells
Walkthrough: Building a
Simple Spreadsheet
•Entering labels and values
•Formatting cells
– font, size, style, color, borders, alignment
– Numeric Format, Currency, Decimal Places
– text wrap, center titles
– Column widths, row height
•Inserting/Deleting rows and columns and sheets
•Writing a simple formula & modify decimal display
•Create a simple chart
• Sheet tabs
– Creating a new worksheets in a workbook (“new
sections in a document”, Naming Sheets
FORMATTING A
EXCEL DOCUMENT

LESSON 1
Lets Create

A B
1 Item Price
2 Milk $150
3 Cheese $125
4 Bun $100
5 Tin Mackerel $80
6 Sardine $90
7 Lasco $110
8 Cornbeef $315
Steps to border cells in a
spreadsheet
 Block the cells to be bordered
 Click the arrow to the right of the border icon
 Select the type of border needed
Merge and center

 Block the range of cells you need to merge and center


 Click on the merge and center icon
Formatting cells to accommodate
various data types
 Data types for cells include but are not limited to:
1. Text
2. Date
3. Currency
4. Number
5. Percentage
etc.
Formatting features on the Home Ribbon

Formatting
Number
Group

Percent Decimal Display


Currency Commas
Formatting values format cell
Steps for formatting a cell to a data
type
1. Block the cell(s)
2. Click on the format menu and choose cells.
3. Click on the number tab.
4. Select your data type from the category sub-heading.
5. Click ok.

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