Enterprise Resource

Planning System (ERPS)​

Presented by: Samana Adhakari
Sonika Subedi
Supriya Poudel
Susmita Thapa
Telisa gaha Magar
Enterprise Resource Planning System (ERPS)​
Enterprise Resource Planning System (ERPS) are integrated software platforms
used by organizations to manage and streamline their core business processes in a
unified system. The key concept behind ERP system include:​
​
•Integration: ERP system unify various business processes into a single,
cohesive system. This integration ensures that different departments like finance,
HR, supply chain and sale can share data and collaborate efficiently, leading to
more accurate information and better decision making.​
​
•Automation: By automating, routine tasks and workflows, ERP systems reduce
the need for manual data entry and minimize errors. This enhances productivity
and allows employees to focus on more strategic activities.​
•​
•Data security: With a centralized database, ERP systems implement robust
security to protect sensitive information. This includes user access controls, data
encryption, and regular security updates.​
•Real-time operations: ERP systems provide real-time data and updates, enabling organizations
to respond quickly to change and make informed decisions based on current information.​
•​
•Modular Design: ERP systems are typically modular, meaning they are composed of different
functional modules (such as accounting, procurement, inventory management, and human
resources) that can be customized and scaled according to the organization’s needs. ​
​
Overall ERPS aims to enhance operational efficiency, reduce costs and improve organizational
performance by providing an integrated view of business processes and information.​
​
ERPS are typically used in different department in following ways:​
​
•Financial management: ERPS automates accounting tasks like accounts payable\receivable,
general ledger, and financial reporting, providing real time financial insights.​
•​
•Inventory management: These modules track inventory levels, manage purchase orders, and
minimize stockouts and overstocking.​
•Supply chain management: ERP facilitates coordination with suppliers and
vendors, streamline logistic, and tracks product movement through the supply
chain.​
​
•Customer relationship management: This module helps to manage customer
interactions, track sales opportunities and provide better customer service.​
​
•Human resource management (HRM): ERPS automates HR processes like
payroll, benefits administration, and employee onboarding.​
Feature of Enterprise Resources Planning System
Financial Management: ERP systems automate accounting tasks like accounts
payable/receivable, general ledger, and financial reporting, providing real-time
financial insights.

Inventory Management: These modules track inventory levels, manage purchase

orders, and optimize stock replenishment, minimizing stockouts and overstocking.

Supply Chain Management: ERP facilitates coordination with suppliers and vendors,
streamlines logistics, and tracks product movement throughout the supply chain.

Customer Relationship Management (CRM): This module helps manage customer

interactions, track sales opportunities, and provide better customer service.

Human Resources Management (HRM): ERP systems automate HR processes like

payroll, benefits administration, and employee onboarding.
ERP Business Process
1.) Financial management
Enterprise resource planning system automate accounting tasks like accounts payable,
receivable, general ledger, and financial reporting, providing real time financial
insights. Financial management encompasses complex processes, such as paying
employees, buying supplies, and submitting reports to government agencies to show
they’re obeying applicable laws and regulations.

2.) Inventory management

These modules track inventory levels, manage purchase orders, and optimize stock
replenishment, minimizing stockouts and overstocking.
3.) Supply Chain Management
ERP facilitates coordination with suppliers and vendors, streamlines logistics, and tracks
product movement throughout the supply chain. SCM is the broad range of activities required
to plan, control and execute a product's flow from materials to production to distribution in the
most economical way possible.

4.) Customer Relationship Management

This module helps to manage customer interactions, track sales opportunities, and provide
better customer service. The goal is to improve relationships to grow your business. CRM
helps companies stay connected to customers, streamline processes, and improve profitability.

5.) Human Resource Management

ERP system automate HR processes like payroll, benefits administration, and employee
onboarding. HR managers can help recruit new employees who have the skills to further the
company's goals.
Too many Information System (IS)
‘Too many IS’ refers to the situation in which
an organization has multiple Information
systems in operation.

Causes of having multiple IS

The main causes of having multiple IS are due to

rapid technological advancements, increasing data
volumes and the need for integration across
diverse platforms. Understanding these causes is
essential for organizations to manage their systems
effectively and leverage them for competitive
How does having too many Information Systems (IS) impact a business?

Efficiency: The presence of multiple systems can lead to fragmented processes and
redundant efforts, reducing overall operational efficiency. Employees may spend more
time switching between systems and managing inconsistencies, leading to decreased
productivity.

Decision Making: Disparate systems can result in delays and errors in data retrieval and
analysis, hindering timely and informed decision-making. Inaccurate or incomplete data
from multiple sources can lead to poor strategic decisions.

Customer Experience: Inconsistent and fragmented data across systems can negatively
impact customer interactions, resulting in slower response times and reduced service
quality. Customers may experience frustration due to the lack of integrated
Challenges faced by businesses

Data Integration Issues: Integrating data from multiple systems can be complex and
time-consuming, often resulting in inconsistencies and errors.

Inconsistent Data: Different systems may store data in various formats, leading to
discrepancies and making it difficult to maintain accurate information.

Increased Complexity: Managing and maintaining numerous systems increases the IT

infrastructure's complexity, leading to higher operational overhead.

Higher Costs: Operating multiple IS incurs additional costs for licensing, maintenance,
and support, straining the organization's budget.

Addressing these challenges is vital for ensuring operational efficiency and sustaining
business growth in a competitive environment.
Strategic solutions to manage multiple IS
 Implement cloud technology to centralize data storage and enhance
accessibility with cloud-based solutions.

 Use data warehousing for centralized data management.

 Adopt database management practices to ensure data consistency,

integrity & reliability.

 Promote standardization of systems and processes across the

organizations to reduce fragmentation and improve efficiency.
THANK YOU!