TOPIC 4: COMPUTER

WORD PROCESSING

BY
LUKYAMUZI RONALD

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 TOPIC:4 COMPUTER WORD
PROCESSING
• 4.1 Introduction to Word Processing
• 4.2 Word Processing

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 Word Processing
Software
• Also known as a word processor, is an application
software program used to create, edit, format, save,
and print documents that contain text and graphics.

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 Examples of word processing
documents include:
• Letters
• Memos
• Reports
• Mailing
• Labels
• Certificates
• Brochures
• Calendars
• Stories
• simple calculations, and Newsletters.
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 Examples of word processing
software
• Microsoft Office Word • KWord
• AbiWord • LyX
• LibreOffice Writer
• Bean
• Ted
• Document.Editor • Text Maker
• EZ Word • Kingsoft writer
• Feng Office Community • Word Pad
Edition • NotePad
• GNU TeXmacs • Word Perfect
• Groff • WPS Office
• WPS Office • Quick Office

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 Features of word
processing
• Word-wrap: Allows a user to type continually
without pressing the enter key at the end of each
line.
• Find and search: Allows a user to locate all
occurrences of a particular character, word, or
phrase.
• Replace: Allows a user to substitute existing
characters, words, or phrases with new ones.

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 Features of word
processing
• Spelling checker: Allows a user to check the
spelling of a whole document at one time, or to
check and even correct the spelling of individual
words as they are typed (i.e., AutoCorrect).
• Grammar checker: Reports grammatical errors
and suggests ways to correct them.
• Thesaurus: Suggests alternative words with same
meaning (i.e., synonyms) for use in the document.

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 Features of word
processing
• Mail merge: Create form letters, mailing labels, and
envelopes.
• Automatic page numbering: Numbers the pages
automatically in a document.
• Tables: Allows a user to organize information into
rows and columns.
• Multi-columns: Arranges text in two or more
columns that look similar to a newspaper or
magazine.
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 Features of word
processing
• Macros: Allows a user to record or save frequently
used keystrokes and instructions, which can be
executed later by running the corresponding
macros.
• Clip art gallery: Allows a user to insert drawings,
diagrams, and photographs into a document.
• Mathematical formulae typesetting: Allows a user
to typeset complex mathematical formulae within
the program.
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 Other features include
• Indices of keywords and their page numbers;
• Tables of contents with section titles and their page
numbers;
• Tables of figures with caption titles and their page
numbers;
• Cross-referencing with section or page numbers;
• Footnote numbering;
• Ability to work with drawings and objects.
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 Advantages over ordinary
typewriter
• Easy and fast to make changes to the document.
• Has many features to create documents that look
professional and visually appealing.
• Documents can normally be previewed before being printed.
• Documents can be saved for future use and editing.
• Convenient to create form letters and mailing labels.
• Can be used to carry out simple calculations in a document.
• Web based word processors allow automatic saving of
documents.

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 Disadvantages word
processors
• It takes time to learn how to use the program effectively.
• Not faster compared to pen and faster
• You need access to a computer with installed word
processor.
• Very expensive to access compared to pen and paper.
• It is not easy to read long documents on the computer
screen.
• Some times the printer may print not the exact copy on
the screen.
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 Editing
• Editing is the process of making changes or
removing mistakes from the existing content of the
document.

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 Common editing features
include
• Inserting
• Deleting
• Copying
• Cutting
• Pasting

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Formatting in word processing

• Formatting involves changing the appearance of a

document.
• Formatting characters involves changing the
font, font size, or font style of text.
• Formatting paragraphs involves changing the
justification or the alignment of text on a line.
• Formatting pages involves changing the margins
(left, right, top, bottom) or the distances between the
main body of text and the edges of the paper.
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