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Ch-4 - Develop and Use Complex Spreadsheet US ACF4)

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Deebii Lataa Gadaa
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15 views12 pages

Ch-4 - Develop and Use Complex Spreadsheet US ACF4)

Uploaded by

Deebii Lataa Gadaa
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Competency: Develop and Use Complex spreadsheet

Unit 4
Use Spreadsheet

Accounting And Finance Level-IV Based On


November, 2023, Curriculum Version II

Compiled By: Debi L.


Objectives
 Entering, checking, and amending data
 Importing and exporting data Using manuals and
online help
 Previewing, adjusting, and printing spreadsheets

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4.1: Entering, Checking, and Amending
Data

Entering Data
 Select the cell or range for data entry.
 Type new data or edit existing data.
 Press Enter or Tab to move to the next cell.
 Changes apply across selected worksheets.

Editing Data
 Change cell data by:
 Double-clicking the cell. or
 Using the Formula Bar.

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4.2: Import and Export Data
 Importing Data: methods to bring data into Excel
from a text file.
 Exporting Data: How to save Excel data in various
formats for use in other
Exporting Data
 Purpose: Transfer data to another system in a
compatible format.
 Common Formats:
 Text (Tab delimited)
 CSV (Comma delimited)
 Formatted Text (Space delimited)

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Cont..
Steps to Export Data
1. Click the File tab.
2. Click Export.
3. Click Change File Type.
4. Select the desired file type under Other File
Types:
A. Text (Tab delimited)
B. CSV (Comma delimited)
C. Formatted Text (Space delimited)
5. Click Save As.
6. Specify the save location.
7. Click Save.
8. Click Yes to confirm.
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Cont..
 Considerations:
 What format is required by the receiving
program?
 Ensure compatibility for data transfer.

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Cont..

Importing Data
Purpose: allows you to bring in data from external
sources such as files, databases, or web pages.
Steps to Import Data:
1. Open the Data Tab
 Click the Data tab on the Ribbon.
2. Get Data
 Click the Get Data button.
3. Select Source Choose From File.
 Then select From Text/CSV.
 (For Access, web, or other sources, choose
accordingly.)
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Cont..

4. Select File
 Choose the file you want to import.
5. Click Import
 If a security notice appears, click OK.
6. Preview Data
 Ensure the preview looks correct.
 Check the delimiter settings (default is comma).
7. Click Load
 Finalize the import by clicking Load.
Note:
 Security Notice: Some data sources may require special
access; consult your technical support if needed.
 Complex Connections: Be aware that some
connections can be complex.
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9 Compiled By: Debi L. @Asella
4.3: Using Manuals, User Documentation,
and Online Help
 A manual spreadsheet is a ledger book with many
sheets divided into rows and columns.
 Data is entered manually using a pen or pencil.
 User documentation includes guides and manuals that
help users understand and effectively use a product or
service.
Purpose: Serves to assist users in learning about the product.

 Often called user guides, instruction manuals, or user manuals.

Types of Spreadsheets
 1. Manual Spreadsheet:
 Ledger book format.
 Data entered manually.
 2. Electronic Spreadsheet:
 Computer program resembling a manual ledger.
 Allows for mathematical manipulation using formulas.
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4.4: Previewing, Adjusting, and Printing
Spreadsheets
 Steps to Preview
1. Select the worksheet(s) you want to preview.
2. Click File, then click Print to display the
Preview window and printing options.
 Note:
 Preview appears in black-and-white unless using a
color printer.
 Next Page/Previous Page buttons available for
multiple sheets or pages.
 To view multiple worksheets, select Entire
workbook under Settings.

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Cont..
 Adjusting Print Settings
 Page orientation (Portrait/Landscape)
 Margins and scaling options
 Selecting specific ranges to print

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