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Micro Computer Application NMT S2

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88 views14 pages

Micro Computer Application NMT S2

Uploaded by

Adam Chengula
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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INTRODUCTION

MODULE NAME : BASIC COMPUTER APPLICATIONS


MODULE CODE : NMT04104
SESSION 2:
5.1.2 PERFORM BASIC COMPUTER OPERATIONS USING KNOWLEDGE AND
SKILLS OF COMPUTER TECHNOLOGY
SESSION OUTLINE

1. Perform computer connections and start up.


2. Identify graphical user interface(GUI) .
3. Explain computer file.
4. Perform file management.
5. Transfer file from computer to removable disks.
PERFORM COMPUTER CONNECTIONS AND START UP.

Step-by-step guide for connecting and starting up a computer:


1. Connect All Cables
• Power Cable: Plug the computer’s power cable into a wall socket or surge protector.
• Monitor Cable: Connect the monitor cable (VGA, HDMI, or DVI) from the monitor to the computer’s
graphics card or integrated display port.
• Keyboard and Mouse: Connect these to USB ports (or PS/2 ports for older models).
• Internet (optional): Connect an Ethernet cable if you plan to use a wired internet connection.
• Peripheral Devices (optional): Attach any other devices, like printers, external drives, or speakers.
2. Turn on the Power
• Monitor Power: Switch on the monitor first by pressing its power button.
• Computer Power: Press the power button on the computer’s CPU (central processing unit) or laptop.
PERFORM COMPUTER CONNECTIONS AND START UP.

3. Wait for the Computer to Boot


• The computer will go through its Power-On Self Test (POST) process to check
hardware status.
• After POST, it will load the operating system.
4. Log In
• Once the login screen appears, enter your user credentials (if required) to access
the desktop.
IDENTIFY GRAPHICAL USER INTERFACE(GUI).
A Graphical User Interface (GUI) is a type of user interface that allows users to interact with
electronic devices through graphical elements such as icons, buttons, windows, and menus,
rather than using text-based commands.
Key Components of a GUI:
 Windows: Rectangular areas for applications or files.
 Icons: Small pictorial representations of applications, files, or functions.
 Menus: Lists of options or commands.
 Buttons: Clickable elements that execute actions.
 Text Boxes: Fields where users can input text.

A GUI is designed to be intuitive and visually oriented, making it easier for users to navigate and
use software applications.
EXPLAIN COMPUTER FILE.
A computer file is a digital container for storing information, data, or instructions that a computer
can read, write, or execute. Files are one of the fundamental units of storage in computing and
can contain text, images, audio, video, software programs, and more. They are stored on various
storage devices, such as hard drives, SSDs, USB drives, or cloud storage.
Key Characteristics of Computer Files:
1.Name and Extension: Each file has a name and usually an extension (like .txt, .jpg, .exe),
which helps identify its type and determine what application should open it.
2.File Type: Files can be classified by type based on the kind of data they contain. Common
types include:
•Text Files (.txt, .docx): Contain readable text data.
•Image Files (.jpg, .png): Store graphical data.
•Audio/Video Files (.mp3, .mp4): Contain multimedia content.
•Executable Files (.exe, .app): Contain programs or applications that the computer
can run.
•Compressed Files (.zip, .rar): Contain compressed data to save space.
EXPLAIN COMPUTER FILE CONTS...
3.Location: Files are organized in directories or folders, allowing users to arrange them logically on a
storage device.
4.Size: Measured in bytes, it indicates the amount of storage space the file occupies.
5.Permissions: Files may have permissions that control who can read, write, or execute them, especially in
multi-user systems.

Basic Functions You Can Do with Files:


•Create: Generate new files to store information.
•Open: Access and view the contents of a file.
•Edit: Modify the contents of a file.
•Save: Store changes made to a file.
•Delete: Remove a file from storage.
•Move/Copy: Relocate or duplicate files to organize or backup data.
PERFORM FILE MANAGEMENT.
File management is the process of organizing, storing, retrieving, and maintaining files on a
computer. Effective file management helps users keep track of their documents, programs, and other
files, making it easier to find and manage data.
Step-by-step guide to performing basic file management tasks:
1. Creating Files and Folders
• Files: Use an application (like a text editor or word processor) to create a new file, then save it
with an appropriate name and file extension.
• Folders: Right-click in a file explorer window and select "New Folder" (or similar) to create a
folder. Name the folder according to its contents to keep your files organized.
2. Organizing Files and Folders
• Hierarchy: Create folders and subfolders based on categories (e.g., Documents, Images, Projects).
• Naming Conventions: Use descriptive names, so it’s easy to identify files without opening them.
• Consistent Structure: Organize files consistently, for example by project, date, or type.
PERFORM FILE MANAGEMENT CONTS...
3. Moving and Copying Files
• Copy: Right-click the file and select "Copy," then navigate to the target folder, right-click, and select
"Paste."
• Move: Right-click the file and select "Cut," then navigate to the target folder and select "Paste" to move
the file.
4. Renaming Files and Folders
• Right-click the file or folder and choose "Rename." Type the new name and press Enter.
• Renaming can help clarify the purpose or content of a file, making it easier to find later.
5. Deleting Files and Folders
• Delete: Right-click the file or folder and select "Delete" (or drag it to the Trash/Recycle Bin).
• Permanent Deletion: Empty the Trash/Recycle Bin to permanently remove deleted files.
6. Searching for Files
• Use the search function in the file explorer to locate files by name, type, or content.
• You can search in specific folders or across the entire storage drive.
PERFORM FILE MANAGEMENT CONTS...
7. Backing Up Files
• External Drive: Copy important files to an external hard drive or USB for backup.
• Cloud Storage: Use services like Google Drive, Dropbox, or OneDrive to back up
and access files online.
8. Compressing Files and Folders
• Right-click a file or folder and select "Compress" or "Send to ZIP" to reduce its size.
• Compressed files take up less space and are easier to transfer, especially in email
attachments.
9. Setting Permissions (for multi-user systems)
• Set read, write, or execute permissions to control who can access or modify files.
• In Windows, right-click the file > Properties > Security tab to change permissions.
TRANSFER FILE FROM COMPUTER TO REMOVABLE DISKS.

 To transfer files from your computer to a removable disk (like a USB drive, external hard drive, or SD card),
follow these steps:
1. Insert the Removable Disk
 Plug the USB drive, external hard drive, or SD card into an available port on your computer.

 Wait a few seconds for your computer to recognize the device. You should see a notification or a new drive
appear in your file explorer.
2. Open File Explorer
 Windows: Press Win + E or open File Explorer from the taskbar.

3. Locate the Files to Transfer


 Navigate to the folder where the files you want to transfer are stored.

 Select the files you want to transfer. You can hold down Ctrl (Windows) to select multiple files or folders.
TRANSFER FILE FROM COMPUTER TO REMOVABLE DISKS.

4. Copy or Cut the Files


 Copy: Right-click on the selected files and choose “Copy” to create a duplicate on the removable disk.

 Cut: Right-click on the selected files and choose “Cut” if you want to move the files (remove them from
your computer once they’re transferred).
5. Open the Removable Disk
 In your file explorer, locate and open the removable disk (it should be listed as a drive, usually named
something like “USB Drive” or “Removable Disk”)
6. Paste the Files onto the Removable Disk
 Right-click inside the removable disk window and choose “Paste.” This will transfer the files to the disk.

 You can also use keyboard shortcuts:


 Windows: Ctrl + V to paste.
TRANSFER FILE FROM COMPUTER TO REMOVABLE DISKS.

7. Wait for the Transfer to Complete


 Depending on the file size, the transfer may take a few seconds to several minutes.
You’ll see a progress bar indicating the transfer status.
8. Safely Eject the Removable Disk
 Once the transfer is complete, it’s important to safely eject the removable disk to
avoid data corruption.
 Windows: Click the “Safely Remove Hardware” icon in the system tray, select your
drive, and wait for a confirmation message.
After safely ejecting, you can remove the disk from your computer. Your files should
now be on the removable disk and ready to access from any compatible device.

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