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Unit 2 Job Application Letters.

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48 views23 pages

Unit 2 Job Application Letters.

Uploaded by

abhioptimus00
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Job Application

Letters
Job Application Letters

Job application letters are written while applying for a job. Job
application letter is written for offering one’s services to the
prospective employer. Through this letter, one tries to sell his
services. It is accompanied with resume or curriculum vitae
including all the essential principles of formal business letter.
The purpose of job application letter is to persuade targeted
employers to read the attached resume or curriculum vitae.
Through this process, one motivates the employer to contact him
for further interview.
So, it plays very important role in the job search procedure for
professionals.
Types of Job Application
Letters
 Job application letters are of following two types:
(a) Solicited Job Application Letters:
These are written in response to an announced or advertised
post.
(b) Unsolicited Job Application Letter:
These are written and sent to an organization that has not
announced or advertised a post.
 Job Application Letters are written in three parts:
a) Opening
b) Main Body
c) Close
EXAMPLE OF A ‘SOLICITED JOB APPLICATION LETTER’/ Cover
letter
XYZ
H. No. – 48, Sector III
Rajendra Nagar
Sahibabad, Ghaziabad
(U.P.) 201007
0120-2897438
[email protected]

07 October, 2015

HR Manager
Reliance Communications Ltd.
Sector 8, Noida
(U.P.) 203201

Dear Sir / Madam,

Subject: Application for the post of Maintenance Manager


Through the ‘Job Vacancy’ column of the newspaper ‘The Times of India’ dated 24
September, 2015, I have learned that there is a vacancy for the post of Maintenance
Manager in your esteemed organization. I would like to offer my candidature for the same.
I have two years of experience in the relevant field. My resume is enclosed here with for
your ready reference.

As “proven skills” are best explained in person, I would appreciate an interview with you.
Please phone me any afternoon between 2 and 5 p.m. to let me know the day and time
most convenient for you.

Yours sincerely,
XYZ

Enc: Resume
EXAMPLE OF AN ‘UNSOLICITED JOB APPLICATION LETTER’
H. No. – 48, Sector III

Rajendra Nagar

Sahibabad, Ghaziabad

(U.P.) 201007

0120-2897438

[email protected]

10 Nov, 2009

HR Manager

Reliance Communications Ltd.

Sector 8, Noida

(U.P.) 203201

Dear Sir,

Subject: Application for the post of Maintenance Manager


I, most respectfully would like to to offer my services for the post of Maintenance
Manager in your esteemed organization. I have two years of experience in the
relevant field. My resume is enclosed herewith for your ready reference.
As “proven skills” are best explained in person, I would appreciate an interview with
you. Please phone
me any afternoon between 2 and 5 p.m. to let me know the day and time most
convenient for you.
Yours sincerely,
XYZ
Enc: Resume
Resume Making

In modern world of Science and Technology resume writing has


become an art.
A ‘resume’ is an abstract (summary) or selective record of
one’s achievements including education, work experience,
abilities and so on.

As per Pauley and Riordan


 “Your resume is a one-page (sometimes two page)
document that summarizes your skills, experiences and
qualifications for a position in your field”.
 The words like Bio-data and Curriculum Vitae are often used for a
resume.
Guidelines for Writing Good
Resume:
 i) The resume should be well written, sentences and paragraphs
should be short and simple.
 (ii) Use of Jargons should be avoided.
 (iii) It should provide all necessary information, relating to the
applicants education and experience.
 (iv) Any personal information which is not directly related to the
job should not be included.
 (v) It should be complete in all respects.
RESUME TYPES:

Resume is mainly of following four types:


 (i) Chronological Resume
 (ii) Functional Resume
 (iii) Hybrid / Combination Resume
 (iv) Electronic Resume – ASCII (American Standard Code for
Information Interchange / HTML (Hyper Text Markup Language)
formats.
Chronological Resume:

In this type of resume the information is chronologically (as per


time) arranged. This makes it easy to get an idea about the
previous work experience of the candidate. The main sections of the
chronological resume are as follows:
 a) Career Objective
 b) Summary (optional)
 c) Educational History
 d) Personal Data
 e) Work History
Functional Resume

In functional resume, the main focus is laid on skills & experience.


In this type of resume the candidate mentions his skills and work
experience pertaining to the post applied for. The main sections of
the functional resume are as following:
 a) Career Objective
 b) Personal Data
 c) Educational details
 d) Work Experience
 e) Skills and Certifications
Hybrid / Combination Resume

These are combination of Chronological and Functional resumes


Electronic Resume

 Electronic resumes are prepared for the purpose of uploading on


the world wide web’s using ASCII (American Standard Code for
Information Interchange) or HTML (Hyper Text Markup Language)
formats, so that prospective employers can view them.
Differentiate between
Resume, C.V. & Bio-Data
 Bio-Data:
 Information about a person and about what they have done in
their life.
 Resume: A short summary or account of something.
 Curriculum Vitae: A written record of your education and the
jobs you have done, that you send when you are applying for a
job.
DIFFERENCE BETWEEN C.V.,
RESUME AND BIO DATA:
People use the words RESUME, C.V., and BIO-DATA interchangeably
for the document highlighting skills, education, and experience that
a candidate submits when applying for a job. On the surface level,
all the three mean the same. However, there are intricate
differences

RESUME:
Resume
One of the biggest differences between a résumé and a CV is in the audience. A CV speaks
largely to an academic audience and documents your academic and intellectual accomplishments. A
résumé is read by hiring managers in a nonacademic organization and should be tailored to this group.
Resume is a French word meaning "summary", and true to its meaning, it signifies a summary of one’s
employment, education, and other skills, used in applying for a new position. A resume seldom exceeds
one side of an A4 sheet, and at the most two sides. They do not list out all the education and
qualifications, but only highlight specific skills Customized to target the job profile in question.
A resume is usually broken into bullets and written in the third person to appear objective and
formal. A good resume starts with a brief Summary of Qualifications, followed by areas of strength or
Industry Expertise in keywords, followed by Professional experience in reverse chronological order.
Focus is on the most recent experiences, and prior experiences summarized. The content aims at
providing the reader a balance of responsibilities and accomplishments for each position. After work
experience come Professional Affiliations, Computer Skills, and Educations’.
CURRICULUM VITAE:

 C.V. is a Latin word meaning "course of life". Curriculum Vitae


(C.V.) is therefore a regular or particular course of study
pertaining to education and life. A C.V. is more detailed than a
resume, usually 2 to 3 pages, but can run even longer as per the
requirement.
 A C.V. generally lists out every skills, jobs, degrees, and
professional affiliations the applicant has acquired, usually in
chronological order.
 A C.V. displays general talent rather than specific skills for any
specific positions.
BIO-DATA:

 Bio-Data the short form for Biographical Data, is the old-


fashioned terminology for Résumé or C.V. The emphasis in a bio
data is on personal particulars like date of birth, religion, gender
race, nationality, residence, marital status, and the like. Next
comes a chronological listing of education and experience. The
things normally found in a resume, that is specific skills for the
job in question comes last, and are seldom included. Bio-data
also includes applications made in specified formats as required
by the company.
EXAMPLE OF A RESUME
RESUME
XYZ
H. No. – 141,
Age: 27 Years
Satyam Enclave,
Marital Status: Unmarried
Sahibabad, Ghaziabad
(U.P.), 201002
Nationality: Indian
Mob. – 09015698452
Email: [email protected]

Post applied for: Maintenance Manager


Career Objective: To work in a caring environment, where I can get an
opportunity to showcase my talent

Educational Details:

Intern Experience: July 2011 to December 2011 at Spice Communications Ltd,


Noida (U.P.)
Work Experience: As an Assistant Engineer at HCL Technologies Ltd. Noida for
two years from 2011 to 2013

Honours: Chancellors award for Academic excellence (All semesters) in B. Tech.


References: 1. Prof. T. Ramanujam
Director,
K. E. C.
Ghaziabad (U.P)

2. Prof. Deepak Malhotra


Director,
I MT, Ghaziabad (U.P.)

Place: Ghaziabad
Date: 07 October, 2015

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