Module Objectives

Upon completing this module, you will be able to:

•Overview of PIR

•Understand different Categories of PIR and their uses.

•Different Levels of PIR Data

•Pre-Requisite of PIR Master Data.

•Important fields in PIR Master.

•Maintenance of PIR Data

•Create conditions in purchasing info records

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 Agenda
• Overview of PIR

• Functions and Pre-Requisite of PIR.

• Difference between Time dependent & time independent

conditions.

• Info-Record Category.

• Various Levels of Info-Record.

• Creation & Maintenance of Purchasing Info record.

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 Overview of Purchase Info-Record
• Purchasing Information Record is also known as “Info Record.”

• Material Master and Vendor Master Record are used to store material specific
information and vendor specific details, respectively.

• Whereas purchasing info record contains information about a specific material

and a vendor supplying the material.

• It can be maintained at purchasing organization level or plant specific, as per the

business requirements.

• The “Purchasing Info record” is used to store the combination of a Material and
Vendor with the pricing details for the specific period of time, planned delivery
time, etc.

• It serves as a source of information for Purchasing.

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 Overview of Purchase Info-Record
• When you create a purchase order, the system searches for info record for
purchasing organization/plant combination. If there in no record for this
combination, the system searches for purchasing organization only.

• You can maintain info record manually or automatically from quotations, purchase
orders or outline agreements.

• Info record can be maintained for different procurement types

• Standard

• Subcontracting

• Pipeline

• Consignment

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 Overview of Purchase Info-Record (Cont.)
Purchasing Info Records are created for purchasing related information for the
combination of Material and Vendor

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 Functions & Pre-Requisite of PIR
PIR is used as a Default Data during External Purchasing Document Processing:

•PIR master Data is maintained combination of another Master Data which are
the Pre-Requisite for PIR data Maintenance.

a)Material Master.
b)Vendor Master.

•Following Default Data you can define for a Material & Vendor Combination
within a Purchase Org and Plant (Optional) :

•Price, Tax, Order unit

•Planned Delivery Time, Tolerance, Conf. Control Data etc.

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 Conditions

•Conditions: The conditions are used to represent pricing elements such as

prices, discounts, surcharges, taxes, or delivery costs in the SAP System.

•Conditions can be maintained when entering quotations, info records, outline

agreements (contracts, scheduling agreements) and purchase orders.

•Some examples of conditions are:

– PB00/PBXX – Gross Price
– RA01 - Discount
– FRA1 - Freight

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 Conditions (Contd..)

There are three kinds of price in Purchasing:

• Gross price :Price without taking any possible discounts and surcharges into

account. (Actual price of material)

• Net price: Price taking any applicable discounts and surcharges into account.

• Effective price: Net price after deduction of cash discount, with allowance for
any miscellaneous provisions, delivery costs, and non-deductible taxes.

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 Difference between Time dependent & time
independent conditions

Conditions can be maintained on quotations, info records, outline

agreement & Purchase Order

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 Difference between Time dependent & time
independent conditions (Cont.)

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 Difference between Time dependent & time
independent conditions (Cont.)
• ME11 : Create Info Record (with time dependent conditions)

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 Difference between Time dependent & time
independent conditions (Cont.)
• ME11 : Create Info Record (with time dependent conditions cont..)

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 Difference between Time dependent & time
independent conditions (Cont.)
• ME11 : Create Info Record (with time independent conditions)

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 Various Levels of Info-Record

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 Creation & Maintenance of PIR

You can create PIR as follows:

•Manually
choose Master Data → Info Record → Create (or Change).

•Creation / Update from within an outline agreement / Quotation , PO:

•PIR can be created automatically from Contract.
•PIR Can be updated from outline agreement / Quotation , PO:

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 Creation & Maintenance of PIR (Cont.)

Manual Creation: ME11

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 Creation & Maintenance of PIR (Cont.)

Purch. Org Data

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 Creation & Maintenance of PIR (Cont.)

Condition Master Data

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 Creation & Maintenance of PIR (Cont.)

Automatic Creation / Update from Contract:

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 Creation & Maintenance of PIR (Cont.)

Automatic Update from Quotation:

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 Creation & Maintenance of PIR (Cont.)

Automatic Update from PO :

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 Discussion
• List the organizational levels relevant for
purchasing info records

• List the ways in which purchasing info records

can be created

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 Checkpoint
• What types of Various purchasing information records we maintained in SAP?
• What are the different Organization Levels PIR are created?
• How PIR is useful in Procurement?
• What are the other options available to create PIR apart from Manual PIR
Creation?

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 Module Summary
You should now be able to:

•Explain the significance PIR

•Create and maintain PIR master records

•Name the organizational levels that are important for the maintenance of PIR
master records.

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 Questions and Comments
• What questions or comments
do you have?

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 Exercise

Exercise 5 : Introduction to Info records (25 min.)

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