PRIMAVE

RA P6
 ABOUT THE PRIMAVERA

PRIMAVERA OVERVIEW

List of PROJECT PLANNING PROCESS

Contents
RESOURCE MANAGEMENT

EXECUTION PROCESS GROUP

WHAT ORACLE PRIMAVERA P6 IS?

DESIGNED FOR LARGE- SUPPORTS UNLIMITED ADVANCED

SCALE, COMPLEX RESOURCES AND TARGET ORGANIZATIONAL TOOLS
PROJECTS (UP TO PLANS FOR FILTERING,
100,000 ACTIVITIES) SORTING, AND
MANAGING DATA

CAN WORK WITH BOTH

LOCAL AND CENTRAL
DATABASE AND PRESENT
ON BOTH ON PREM AND
CLOUD
 •Latest Version: 23.12 (Released Jan 2024)

•History:
-> Created by: Eagle Ray Software System, later acquired by Primavera
Systems in 1999.
-> Rebranded: To Primavera TeamPlay, later to Primavera P6 after
Oracle's acquisition in 2008.

ABOUT •Versions:
-> Major updates annually in December.
-> Minor updates based on the month of release.
Notable versions:23.12(Jan 2024), 22.12 (Jan 2023),
21.12 (Dec 2021), 20.12 (Dec 2020), etc.

•File Formats:
XER: Primary format for data transfer and project sharing.
XML: Alternative format supported for project data.
 VALUE

FEATURES BENEFITS

• Project Planning and Scheduling • Efficient Project Management

• Resource Management • Improved Collaboration
• Cost Control • Enhanced Project Visibility
• Risk Management • Better Decision Making
• Reporting and Analytics
COMPETITORS
Microsoft Project (MSP) Oracle Primavera
• File-based, multiple versions of the file
can exist objects (above 5 million) and Database-based, centralized platform with
synchronized updates
multi-project environments.
• Similar to Excel, project management Designed with enterprise-grade database
management and WBS functionality from the
features added over time start
• Does not consider risks at the activity
level Considers both qualitative and quantitative
risks at the activity level
• Suitable for smaller projects with fewer
complexities Suitable for large-scale, complex projects with
many users and activities
• Limited integration options, fewer APIs

Supports extensive integrations and APIs, ideal

for multi-project environments
PRIMAVERA P6
OVERVIEW
Comprehensive project management software , designed to handle large-scale,
complex projects.

P6 Began as Primavera Project Planner (P3), developed by Eagle Ray and acquired
by Primavera Systems in 1999. After Oracle acquired Primavera in 2008, P6
evolved with modern features

It offers key features such as detailed project planning and scheduling, robust
resource management, risk management tools, collaboration support, and
advanced reporting and analytics.
PRIMAVERA EPPM
SUITE
P6 EPPM is the standard for planning and scheduling projects of any size, enabling
project managers to manage large programs and individual projects with secure
multiuser access.

Provides anytime, anywhere access to project information via flexible web

interfaces. Team members can update project status and stay connected using
interactive dashboards, web apps, or the P6 Team Member app for iOS and
Android.
P6 EPPM enables portfolio management by prioritizing projects based on strategic
goals and resource availability, providing executives with real-time insights for
informed decisions. It also facilitates comprehensive data analysis and effective
communication for successful project delivery.
DATA STRUCTURE OF
PRIMAVERA
ENTERPRISE PROJECT
STRUCTURE
The Enterprise Project Structure (EPS) in Primavera P6 is a hierarchical framework that
organizes and manages all projects within an organization, allowing for streamlined
project planning, tracking, and reporting across the entire portfolio.

• Hierarchical Organization: The EPS forms a hierarchical structure of all projects

in a database. Each node can be subdivided into multiple levels to represent the
work

• Top-Down Budgeting: EPS allows for top-down budgeting and resource analysis.
This helps in managing costs and resources efficiently across projects
• Security and Access Control: User access and privileges within the EPS are
managed through an organizational breakdown structure (OBS). This ensures
appropriate security and management responsibility
ORGANISATIONAL BREAKDOWN
STRUCTURE
The Organizational Breakdown Structure (OBS) in Primavera P6 is a hierarchical model
that maps out the organization's management structure, showing roles and
responsibilities for project management and ensuring proper resource allocation and
oversight.
• Security and Access Control: OBS helps manage security by defining access
levels and permissions. It ensures that only authorized personnel can access
specific project information

• Role-Based Structure: OBS defines roles and responsibilities within the project
team. It ensures each team member knows their specific duties and reporting lines.

• Enhanced Communication: OBS improves communication within the project

team. It clarifies reporting lines and responsibilities, reducing confusion.
Calendar

Calendars

Global Project Resources

WORK BREAKDOWN STRUCTURE:
App development

Requirements
Design Deevelop Testing Deploy
gathering

Prepare for Release in

launch appstore
Activities:

1 2 3 4 5

Activities are the Types of activities: 1.Start milestone : It marks 2.Finish milestone : It mark 5.Level of Effort : These
fundamental work the beginning of a phase. the end of a phase. activities do not contribute
elements of a project.They • Ex : Design phase • Ex : Testing phase directly to the creation of
are the lowest level of WBS commencement. completed, Design the project but supports
and they represent the approval. the project.
actual work needed to 3.Task dependent : should
produce the project complete these tasks
deliverables. within a time frame. Ex : Status
• Ex : Design UI/UX. meetings.
4.Resource dependent: 6.WBS Summary: It is a is a
higher-level summary task
These activities will get
that aggregates the
scheduled based on the
progress, costs, and other
resource calendar.
metrics of a group of
• Ex : If a senior developer is
related WBS tasks
required for both
"Develop To-Do List • Ex : Complete
Feature" and "Integrate Development phase.
Calendar API" but is only
available part-time, the
scheduling of these tasks
Activities Relationship:
• Once activities are created, we need to link those activities in order to get the sequence of the
project. We can link directly using Gantt Chart or we can also enter manually who is the
predecessor and successor of each activity.
• There are 3 types of activities relationship:
1.Finish to start: A
B

A
2.Finish to Finish:

3.Start to Start:
A

B
Scheduling:
• scheduling a project involves defining activities, setting their durations, and establishing dependencies to
create a timeline. The software then calculates the project schedule, showing start and finish dates, and
helps manage resources and track progress. We will get the critical path through scheduling which means
the minimum duration to complete the project.
• Steps to do for scheduling:
• 1.Create project
• 2.Assign calendar to project.
• 3.Create WBS
• 4.Create activities.
• 5.Assign type of activity and their durations.
• 6.Link all the activities.(We can directly do that through Gantt Chart or manually assign predecessor and
successor to each activity.)
• Schedule the process.
• We will get the end date and also the number of days project will take.
RESOURCES AND RESOURCE TEAMS
 A Resource in Primavera P6 is any entity required to complete a task within a project.

 There are 3 types. They are ,

 Labor Resources (e.g., engineers, construction workers).
 Non-Labor Resources (e.g., cranes, trucks).
 Material Resources (e.g., cement, steel, or fuel).

 A Resource teams is a grouping of resources with similar skill sets or roles, which allows for easier
management and assignment of tasks in a project (e.g., Electrical Team ).
ROLES AND ROLE TEAMS
 Roles represent specific job functions, skills, or areas of expertise required to complete project tasks. They
act as placeholders for resources (e.g., Project Manager , Electrical Engineer ).

 Role Teams in Primavera P6 are groups of roles or resources that typically work together to complete a task.
They simplify the process of assigning multiple roles to an activity as a unit instead of individually (e.g.,
Construction Team)
ASSIGNMENT TO ACITIVITY

 Assignment of Resources to an Activity

 Assignment of Roles to an Activity
 Request for resources
RESOURCE ANALYSIS AND LEVELING
 Resource analysis is the process of reviewing how resources are assigned across the project to identify
potential conflicts, overallocations, or inefficiencies. Primavera P6 provides tools to analyze resource usage by
generating reports

 Resource Leveling is an important function in Primavera P6 that helps balance the demand for resources with
their availability. When resources are overallocated Primavera P6 can automatically adjust the schedule to
level resource assignments. This might involve delaying some tasks to avoid overloading a resource.
BASELINES

Baselines are snapshots of a project plan at a

particular point in time. Baselines serve as a
reference to compare the current project’s
progress with the original plan. They are
critical for monitoring project performance
and identifying deviations in terms of
schedule, cost, and resource allocation.
Total Float:
• Total Float refers to the amount of time an activity can be delayed without
delaying the overall project completion date or a specific milestone.
Total float = Late Finish - Early Finish (or) Total float= Late Start -
Early Start
• Total Float considers the project completion or milestone dates.

Free Float:
• Free Float is the amount of time an activity can be delayed without delaying
the start of the next activity or any successor activity.
Free Float = Earliest Start of Successor - Early Finish of Current Activity
• Free Float focuses on the immediate successor activity.
INTRODUCTION TO PROGRESS UPDATES:

• Progress updates in Primavera P6 are essential for tracking and managing the
real-time performance of a project against its planned schedule.
• By regularly updating progress, project managers can assess the actual
progress, identify delays or issues, and ensure that the project stays on track.
• Key elements of progress updates are:
1.Actual Start/Finish Dates
2.Percent Complete
3.Remaining Duration
4.Resource Usage
DURATION TYPES:
PERCENT COMPLETE TYPE:
1.Duration Type:
• Measures progress based on the percentage of time elapsed compared to the
total planned duration.
• Used when tracking time-based progress.
2.Units Type:
• Measures progress based on the amount of resource usage or labor hours
completed compared to the planned units.
• Ideal for tasks driven by resource consumption.
3.Physical Type:
• Manually tracks the actual physical progress of work, independent of time or
resources.
• Best for activities where physical completion is the key metric.
EARNED VALUE ANALYSIS:
Project Performance Index
SCHEDULE VARIANCE = EV-PV
Difference between budgeted cost of work scheduled and budgeted cost of work
performed.

COST VARIANCE = EV-AC

Difference between budgeted or estimated cost with actual cost

COST PERFORMANCE INDICATORS (CPI) = EV/AC

Cost Performance Index is a measure of cost efficiency on a project. It is the ratio of
earned value (EV) to actual cost (AC).

SCHEDULE PERFORMANCE INDICATOR (SPI) = EV/PV

Schedule Performance Index is a measure of schedule efficiency on a project. It is the
ratio of earned value (EV) to planned value (PV).
SCHEDULE VARIANCE INDEX= (EV-PV)/PV
Ratio between Schedule Variance and Planned value.

COST VARIANCE INDEX = (EV-AC)/EV

Ratio between Cost Variance and Earned value.

BUDGETED AT COMPLETION (BAC): indicates the total PV for the project at completion.
End of project
BAC = ∑PV
Beginning
PROJECT% COMPLETE = Ratio of Earned value to Budget at Completion (EV / BAC)

SCHEDULE% COMPLETE = (Data date - Baseline Start date) / (Planned Finish - Baseline Start)
Grouping, Sorting, and Views
Grouping: Organize data into categories for better analysis.
Examples: Group tasks by project phase or resource.

Sorting: Arrange data in a meaningful order.

Examples: Sort tasks by due date or priority.

Views: Different perspectives on data.

Examples: Gantt chart view, Kanban board.
Closing Process Group
The process of finalizing all activities and formally closing the project or
phase.
Key Processes:
• Close Project or Phase: Ensure all deliverables are accepted.
• Close Procurements: Finalize contracts and agreements.
• Document Lessons Learned: Capture knowledge for future projects.
• Archive Project Documents: Store important project documents and
records.
User Management
Administration of user access and roles within project management
systems.
Key Tasks:
• Assign Roles: Define user roles and responsibilities.
• Manage Permissions: Control access to project data and functions.
• User Training: Provide training on project management tools and
processes.
• Tools: User management features in project management software.
THANK YOU
“With Primavera P6, plan smarter, execute faster,
and deliver with confidence.”