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Database Management

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akhalaf
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19 views

Database Management

Uploaded by

akhalaf
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Database

management
Abeer Khalaf
What is information?

 Informationis the data gathered to be


entered into the computer.
 There are many forms of information
(music, photo, texts, animations,
figures, sounds, etc.)
What is Database?
 Is a collection of data or information which is held in
an organized or logical way.
 MS Access is a database management tool that
enables one to have good command of data
collected.
 The program enables one to retrieve, sort,
summarize and report results speedily and
effectively.
 Before MS Access 2007, the file extension was
*.mdb, but in MS Access 2007 the extension has
been changed to *.accdb extension.
 It can combine data from various files through
creating relationships, and can make data entry
Microsoft Access

 (MSAccess) enables one to manage all


important information from a single
database file.
 Within the file, one can use:
 1. Tables to store your data.
 2.Queries to find and retrieve specific data of
interest.
 3. Forms to view, add, and update data in tables.

 4.Reports to analyze or print data in a specific


layout.
A database consists of one or more tables. A
database with only one table is called a flat
file database. A database with more than
one table is known as a relational database.
The information is stored in tables and the
results are produced in queries, forms and
reports.
When the data is updated in a Table, Query
or Form, it is automatically updated
everywhere it appears.
Data types
Boolean (logical) a Boolean system is based
on things that can be either true or false, but
not both. It links statements with operators,
which are words such as AND, OR, and
NOT
Monetary relating to money
 Alphanumerical/Text
 Date
 Currency
 Numeric
Each object has at least two
views, “Design” and "Data".
 Design View is where we build the structure of that
database Object.
 Data view shows the output of the data and is different
for Each object (the datasheet view of a Table allows you
to create and modify the data within a grid structure
based on the settings in the Design View)
 Tables and Queries have a Datasheet View, Forms have
a Form View, and Reports have a Report View, or a
Print Preview View.
Table types

 Tables consist of:


 Records (entities) rows
Exists as a single and complete unit
Fields (attributes) columns
 A characteristic, feature, or a quality of an entity
Each kind of object has its own
purpose

A collection of fields make up a record.


A collection of records make up a Table.
A collection of Tables make up a
database
Activity
Create a new
database named
‘Year 11’ and store it
in an appropriate
folder.
Add the student’s
Identification fields in
this table. (minimum
5)
Open and name the
table in Design View
by clicking the button
CREATIMG RELATIONSHIPS BETWEEN TABLES

Create Another table with the


name IGCSE Subjects
Add 8 subjects as table fields
Now you have TWO tables to work
with
Close both tables
Now go to “Database Tools” tab on
the top menu
Click on “Relationships” then choose
both tables to create a Foreign Key
Once you have the two tables with
fields build the relationship by
clicking and dragging the needed
link
Foreign Key in a database, a
primary key from one table that
is used in another table

A table can only have one


primary key. It must be unique.
Tables can contain more than one
foreign key.
Now you have created a link
between both tables and can
view it from the main table by
clicking on the “+” sign

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