ITT04105

BASIC COMPUTER
APPLICATIONS
2 OUTCOMES

• After completing this topic you should be able to:

1. Select, open and close desktop icons to access
application programs.
2. Create and customize desktop icons.
3. Manipulate application windows and return desktop to
original condition.
3 RESOURCES NEEDED

To do this topic you will need:

• A personal computer
• A printer
• A mouse
• A keyboard.
4 REFERENCES

• Birton P, Introduction to computers, 2009

• Cox J. Lambert J, Frye C, Microsoft Office Professional
2010 Step, 2010, Microsoft press
• Doyle S, Understanding information and
communication technology, 2009, Delta Place Thornes.
5 INTRODUCTION

Definition
• Computer is an electronic data processing device which:
1. Accepts and stores data input,
2. Processes the data input, and
3. Generates the output in a required format.
6 OPERATING SYSTEM

Definition
• An Operating system is a program that controls the execution
of application programs and acts as an interface between the
user of a computer and the computer hardware.
• A more common definition is that the operating system is the
one program running at all times on the computer (usually
called the kernel), with all else being applications programs.
7

LIST THE IMPORTANT TYPES OF OPERATING

SYSTEMS
8 SIGN IN TO WINDOWS

• Between computing sessions, Windows displays one of two

screens:
1. The Lock screen
2. The Welcome screen
9 WORKING WITH WINDOWS OPERATING
SYSTEM
Desktop:
• The desktop is the main screen area that you see after you turn on
your computer and log on to Windows. You can think of the desktop
as the main workspace for your computer.
• You can also put things on the desktop, such as files, and folders,
and arrange them as you want.
• It contain a taskbar that provides access to the computer content
and functionality.
10 DESKTOP ICON

• Icons are small pictures

that represent files,
folders, programs, and
other items.
• When you first start
Windows, you'll see at
least one icon on your
desktop: The Recycle Bin.
• Some examples of desktop
icons are shown in picture.
11
12
13
14 PIN AN APPLICATION TO THE TASKBAR

• Step 1: Search for the application you want to pin in the

start menu.
• Step 2: Right-click on the application.
• Step 3: Select “more” option at the top of the menu.
• Step 4 : Select the “Pin to taskbar” option.
15 TASK VIEW

• Task view allows you to quickly move within your open

windows and applications. You can access it by clicking the
“Task view” button from the Taskbar.
• You can press and hold the Windows key and then press
Tab to achieve the same result.
• Pressing the “Alt +Tab” keyboard shortcut also serves a
similar purpose.
 16 TABLET MODE

• The tablet mode allows the user to switch the system interface,
whenever a tablet is detached from a base or dock.
• When the tablet mode is activated the start menu goes to full-screen.
• To activate the tablet mode:
• Step 1: Open the start menu and select settings
• Step 2: Select the system option
• Step 3: Turn the tablet mode on
17 START MENU

• To display the Start menu (default configuration)

1. Select the Start button.
2. Press the Windows logo key.
3. Press Ctrl + Esc.
18 START MENU FOR WINDOWS 10

The start menu actually has three parts:

1. The menu
2. The all apps list
3. The tiles area
19 THE MENU

• The menu flushes up against the left edge and provides

shortcuts to the settings, documents, and pictures. Here
you can also sign out of your profile and shut down the PC
20 THE ALL APPS LIST

• Next to the menu is the all Apps list. At the top, you may
see categories for recently added, most used, and
suggested categories followed by all apps and programs
installed on your PC. Some of these are clearly listed while
others will reside within parent folders.
21 THE TILES AREA

• The tiles area is what connects your desktop experienced

to the touch-based aspect of windows 10.
• It’s mostly the only interface on Xbox consoles and the
easier input method on surface devices
22 TASKBAR

The taskbar is the long horizontal bar at the bottom of your

screen. It has three main sections:
1. The Start button , which opens the Start menu.
2. The middle section, which shows you which programs &
files you have open & allows you to quickly switch
between them.
3. The notification area, which includes a clock and icons
(small pictures) that communicate the status of certain
programs and computer settings.
23 EXPLORE WINDOWS SETTINGS

• In versions of Windows prior to Windows 10, the various settings that

controlled the behavior of the computer were available from Control
Panel.
• Navigating through the Control Panel screens could be somewhat
tricky.
• Control Panel still exists in Windows 10, but most of the settings have
been moved from Control Panel to a much simpler interface: the
Settings window.
24 EXPLORE WINDOWS SETTINGS

• To open the Settings window

1. On the left side of the Start menu, select the Settings
icon.
2. Press Win + I.
3. Near the right end of the taskbar, select the Action
Center icon and then, in the Quick Actions section at
the bottom of the Action Center, select All settings.
25 WINDOWS EXPLORER

• Windows Explorer is the file management application in

windows. Windows explorer can be used to navigate your
hard drive and display the contents of the folders and
subfolders you use to organize your files on your hard
drive. Windows Explorer is automatically launched any time
you open a folder
 26 RESIZE, MINIMIZE AND CLOSE WINDOWS

• To maximize the height of a window without changing the width

• Point to the top or bottom of the window frame, and when the pointer
changes to a double-headed arrow, double-click.
• To maximize a window
• Double-click the window title bar.
• At the right end of the title bar, select the Maximize button.
• Drag the window by its title bar to the top of the screen, and then
release it.
• Press Win + Up Arrow to maximize a non-snapped window.
 27 RESIZE, MINIMIZE AND CLOSE WINDOWS

• To minimize the active window

• At the right end of the title bar, select the Minimize button.
• Press Win + Down Arrow to minimize a non-maximized window.

• To minimize all windows other than the active window

• Press Win + Home.
• Shake (rapidly wiggle) the active window by its title bar.

• To minimize all windows

• Press Win + M.
 28 RESIZE, MINIMIZE AND CLOSE WINDOWS

• To restore minimized windows

• Press Win + Shift + M.
• Press Alt + Tab to cycle through thumbnails of windows; release the Alt
key to open the window of the selected thumbnail.
• Press Win+[a number from 0 to 9] to open the first instance of the first
through tenth active app on the taskbar. (The number 0 represents the
app to the right of the Task View button on the taskbar, the number 1
represents the next app, and so on.)
29 ADDING OR REMOVING ICONS

• You can choose which icons

appear on the desktop—you
can add or remove an icon
at any time. If you want
easy access from the
desktop to your favorite
files or programs, you can
create shortcuts to them.
30 CHANGE DESKTOP ICONS IN WINDOWS 10

To change desktop icons in windows 10:

1. Right-click an empty area of the desktop, and then click
Personalize / press Win+I then click Personalization
2. In the left pane, click themes under related settings
select Desktop icon settings.
3. Under Desktop icons, select the check box for each icon
that you want to add to the desktop, or clear the check
box for each icon that you want to remove from the
desktop, and then click OK.
31 REMOVE FILE FROM A FOLDER TO THE
DESKTOP
To remove a file from a folder to the desktop:
1. Open the folder that contains the file.
2. Drag the file to the desktop.
32 MOVING ICONS AROUND

• Windows stacks icons in columns on the left side of the

desktop. But you're not stuck with that arrangement. You
can move an icon by dragging it to a new place on the
desktop.
• You can also have Windows automatically arrange your
icons. Right-click an empty area of the desktop, click View,
and then click Auto arrange icons. Windows stacks your
icons in the upper-left corner and locks them in place. To
unlock the icons so that you can move them again, click
Auto arrange icons again, clearing the check mark next to
 33 SELECTING MULTIPLE ICONS

• To move or delete a bunch of icons at

once, you must first select all of them.
Click an empty area of the desktop and
drag the mouse.
• Surround the icons that you want to
select with the rectangle that appears.
Then release the mouse button.
• Now you can drag the icons as a group
or delete them.
34 HIDE DESKTOP ICONS

• If you want to temporarily hide all of your desktop icons

without removing them, right-click an empty part of the
desktop, click View, and then click Show desktop icons to
clear the check mark from that option. Now no icons are
displayed on the desktop. You can get them back by
clicking Show desktop icons again.
35 RECYCLE BIN

• When you delete a file or folder, it doesn't actually get

deleted, it goes to the Recycle Bin.
• That's a good thing, because if you want that deleted file,
you can get it back.
• If you won't need the deleted items again, you can empty
the Recycle Bin. Doing that will permanently delete the
items and reclaim any disk space they were using.
36 PARTS OF A WINDOW

• Although the contents of

every window are different,
all windows share some
things in common.
• For one thing, windows
always appear on the
desktop—the main work
area of your screen.
• In addition, most windows
have the same basic parts.
37 DIALOG BOX

• A dialog box is a special

type of window that asks
you a question, allows you
to select options to
perform a task, or provides
you with information.
• Most dialog boxes can't be
maximized, minimized, or
resized. They can be
moved.
38 KEYBOARD SHORTCUTS IN WINDOWS
39 SET THE DESKTOP BACKGROUND AND
SYSTEM COLORS
40 CONFIGURE THE START SCREEN AND START
MENU
• The Start screen that debuted in Windows 8 and the Start menu
that was in Windows 7 and previous versions of Windows have
been combined and are both available, all the time, in Windows
10. You have the choice of two Start screen configurations.
1. A full-screen Start screen with the Start menu collapsed on
the left side
2. A partial-screen Start screen with the Start menu always
visible on the left side
41 DISKS SPACE IN WINDOWS

• The process to determine the amount of available hard drive

space varies depending on what operating system you're using.
1. Press the Windows key+E to open File Explorer.
2. In the File Explorer window, in the left navigation pane,
click This PC.
3. After selecting This PC, you see a section called Devices
and drives.
4. Each storage device has a status bar, the amount of free
space available, and the total disk space.
42 DISKS SPACE IN WINDOWS
43 DISKS SPACE IN WINDOWS

• To determine the available space on a hard drive using MS-

DOS, we recommend using the dir command.
• At the MS-DOS prompt, type:
dir or dir/s
44 FILES AND FOLDERS

• A file is an item that contains information. On your

computer, files are represented with icons; this makes it
easy to recognize a type of file by looking at its icon. Here
are some common file icons:
45 FOLDERS

• A folder is a container you can use to store files in. If you had
thousands of paper files on your desk, it would be nearly
impossible to find any particular file when you needed it.
• That's why people often store paper files in folders inside a
filing cabinet. Folders can also store other folders.
• You can create any number of subfolders, and each can hold
any number of files and additional subfolders.
 46 WINDOW PARTS

• When you open a folder or

library, you see it in a
window. The various parts
of this window are
designed to help you
navigate around Windows
or work with files, folders,
and libraries more easily.
Here's a typical window
and each of its parts in
windows 7:
47 WINDOW PARTS
48 SYSTEM FILES VS USER FILES

• Technically speaking, a Windows system file is any file with

the hidden system attribute turned on. In practice, system
files are those files that Windows depends upon to operate
properly. These range from hardware drivers to
configuration and DLL files and even the various hive files
that make up the Windows Registry.
49 SYSTEM FILES
50 SYSTEM FILES

• These files are often changed automatically during system

updates or application installations, but generally speaking,
it’s best to leave system files alone. Deleting, moving,
renaming, or changing these files could cause a complete
system failure. Because of this fact, often times they’re
hidden and are made read-only.
51 ARRANGING FILES AND FOLDERS

• When you open a folder or library, you can change how the
files look in the window. For example, you might prefer larger
(or smaller) icons or a view that lets you see different kinds of
information about each file. To make these kinds of changes in
windows 10, click View button in the toolbar.
• To copy, move file or renaming a file click Home button in
the toolbar.
52 LOCK FOLDER AND FILES WITH PASSWORD

• Using File Explorer, right-click on a file or folder you want

password protected
• Click on Properties at the bottom of the context menu
• Click on Advanced…
• Select “Encrypt contents to secure data” and click on Apply
• You’ll be prompted to back up your encryption key, you’ll
need it if you lose access to your encrypted files
53
54 COMPRESS FOLDER AND FILES

• Compressing is frequently
referred to as zipping.
Compressed
• Folders are also called zip
files. The term zip was
adopted by the original
• File-compression technology
developer to indicate that
compressed files
• Would move quickly from one
location to another.
55 MS DOS ACTIVITIES

• Create text file: copy con filename.txt/ start notepad

filename.txt
• Create folder file: mkdir foldername
• Delete text file and folder
• copy text file
• move folder
• rename folder and text file
56 WORD PROCESSING

• Word Processing refers to the act of using a computer to

create, edit, save and print documents.
• In order to perform word processing, specialized software
(known as a Word Processor) is needed.
• One example of a Word Processor is Microsoft Word, but
other word processing applications are also widely used.
Examples include: Microsoft Works Word Processor, Apache
OpenOffice Writer, Word Perfect and Google Drive
Document.
57 WORD PROCESSOR

• These programs allow users to create a wide variety of

documents including (Word processing cyclebut certainly not
limited to) reports, letters, memos, newsletters and
brochures.
• In addition to typing text, the word processor allows you to
add content such as pictures, tables, and charts to your
documents as well as decorative items including borders and
clipart.
58 FEATURES OF A WORD PROCESSOR

Five important feature of a word

processor are:
1. Creating, editing, saving
and printing documents.
2. Copying, pasting, moving
and deleting text within a
document.
3. Formatting text, such as
font type, bolding,
underlining or italicizing.
4. Creating and editing
tables.
5. Check spelling and
grammar
 59 MICROSOFT OFFICE

Start and quit Word • Once started, you will be able to

create a new document, choose a
• To use Word, look for the Word icon
template and access recently
in the Start menu and click it.
edited documents.
• Click the Start button to display
To quit, choose
the Start menu.
the Exit command on
• Point to All Programs, Microsoft the File tab.
Office, and then click Microsoft • Click the File tab.
Word.
• Choose Exit.
• The startup screen appears, and
60 QUICK ACCESS TOOLBAR

• The quick access toolbar

lets you access common
commands no matter
which tab is selected. By
defaults, it includes the
Save, Undo, and Redo
commands.
61 TELL ME

• The tell me bar allows you

to search for commands,
which is especially helpful
if you don’t remember
where to find a specific
command.
 62 RIBBON

• The ribbon contains all of the commands you will need to perform common
tasks in word.
• It has tabs, each with several groups of commands.
63 COMMAND GROUP

• Each group contains a series of different commands. Simply

click any command to apply it. Some groups also have an
arrow in the bottom-right corner, which you can click to see
even more commands.
64 RULER AND DOCUMENT PANE

Ruler
• The ruler is located at the top and to the left of the
document. It makes it easier to make alignment and
spacing adjustments.
Document pane
• This is where you will type and edit text in the document.
65 SCROLL BAR, PAGE AND WORD COUNT

Scroll bar
• Click and drag the vertical scroll bar to move up and down
through the pages of your document.
Page and word count
• From here, you can quickly see the number of words and
pages in your document.
66 DOCUMENT VIEWS

• There are three ways to view a document:

1. Read mode: Displays your document in full-screen
mode
2. Print layout: Is selected by defaults. It shows the
document as it would appear on the printed page
3. Web layout: Shows how your document would look as
a webpage
67 INFO

• The information pane will appear whenever you access

Backstage view. It contains information on the current
document.
• You can also inspect the document to remove personal info
and protect it to keep others from making further changes.
68 SAVE AND OPEN MICROSOFT WORD
DOCUMENT
• In Word, you must save your document so you can quit the
program without losing your work. When you save the
document, it is stored as a file on your computer or in a
network location. Later, you can open the file, change it,
and print it.
To save a document, do the following:
1. Click the Save button in the Quick Access toolbar.
The Save As window appears.
69 SAVE AND OPEN MICROSOFT WORD
DOCUMENT
2. Choose a location where you want to save the document
and enter a file name in the File name box. To change
the file name, type in a new file name.
3. Click Save.
You can open a Word document to resume your work.
To open a document, do the following:
• Open File Explorer, and click Documents. A list of
documents appears.
70 EDIT AND FORMAT TEXT

• Before you edit or format

text, you must first select
the text you’d like to edit
or format.
• You can find most text
formatting tools by clicking
the Home tab and then
choosing from
the Font group.
 71 STYLES

Styles allow you to quickly format major elements in your document,

such as headings , titles, and subtitles. Follow the steps below to apply
styles to the text in your document:
1. Highlight the text you want to change.
2. On the Home tab in the Styles group, pause the pointer over any
style to see a live preview directly in your document. To see the
complete list of styles, click the More arrow to open the Styles pane.
3. To apply the style that’s most appropriate for your text, just click it.
72 MODIFY LINE SPACING IN A DOCUMENT

With Word, you can easily change the spacing between lines and
paragraphs
in your document.
1. On the Design tab, click Paragraph Spacing to see a drop-
down list of paragraph spacing options.
2. Pause the pointer over any paragraph spacing style to see a
live preview directly in your document.
3. When you find the look you want, click it.
73 PREVIEW AND PRINT

It’s easy to preview what the layout of your document will

look like when
printed without actually printing.
1. Click the File tab.
2. Click Print to see a preview of your document.
3. Review the Settings for any properties you might want
to change.
4. When the properties for your printer and document
appear the way that you want them to, click Print.
74 TEMPLATE

• Templates are special types of Word documents. They can

contain styles, formatting, perhaps a header or footer, plus
even some text. They’re created just like documents but
are saved to disk in a unique way.
• That’s because you never really use the template itself, but
rather a copy. By using that copy, you can create an
entirely new document; the template merely helps you get
started by doing some of the routine things for you.
 75 MOVE AROUND DOCUMENT

• When you edit a large document, you can move the insertion point
around the document efficiently using a variety of keyboard shortcuts.
• Left arrow/Right arrow
• CTRL+Arrows
• Page down/ Page up
• CTRL+end / CTRL+home
• F5/ Shift+F5
76 RECOVER UNSAVED DOCUMENT

• Go to Backstage view then:

• Click Info.
• Click Manage Document.
• Click Recover Unsaved Documents.
• By default words saves document every 10 minutes but
this can be customized.
 77 SWITCH BETWEEN OPEN DOCUMENTS

• When you have multiple documents open, you can switch between
them to, for example, copy information from one document to
another. You can open as many documents as you need, and you can
switch between them from within Word or by using the Windows
taskbar.
• Go to view tab
• Select switch windows
78 COMPARE DOCUMENT SIDE BY SIDE

• You can view two open documents side by side to compare their
similarities and differences. Although you could open both
documents in their own windows and switch between them, that
process can be cumbersome if you want to compare them.
• Open the two documents you want to compare.
• Click the View tab.
• Click View Side by Side.
79 WORK WITH PROTECTED DOCUMENT

• You can limit the changes others can make to a document

by protecting it with a password. Word offers two kinds of
protection: Password and User Authentication.
• Click the Review tab.
• Click Protect.
• Click Restrict Editing.
 80 MARK A DOCUMENT AS FINAL

• When you mark a document as final, Word makes the document read-
only; you cannot make changes to it or inspect it.
• Marking a document as final is not a security feature; instead, it is a
feature that helps you focus on reading rather than editing because it
makes editing unavailable.
1. Click file tab, then info tab, then protect tab
2. Click mark as final
3. Click ok
 81 CONVERT WORD DOCUMENTS

• You can convert existing Word 97-Word 2003 documents to the new
format introduced by Word 2007. You also can convert Word 2007, Word
2010, and Word 2013 documents to Word 2016 documents.
• If the title bar that the document is open in Compatibility Mode
1. Click the File tab.
2. Then info tab, then compatibility tab to convert the document
82 EDITING TRICKS

• Set Word to toggle between insert mode and overtype mode

1. Position the insertion point where you want to replace
existing text.
2. Right-click the status bar.
3. Click Overtype to display a check beside it.
4. An indicator appears in the status bar.
5. Click the indicator to switch to Overtype mode.
83 EDITING TRICKS

• Word deleting options:

1. Cntl + delete : This delete the word to the right of the insertion
point
2. Cntl + backspace : This delete the word to the left of the
insertion point
3. Delete: This delete one character after the insertion point
4. Backspace: This delete one character before the insertion point
84 EDITING TRICKS

• Find and replace

• Bookmarks
• Clipboard : For move or copy several selections
• Navigation panel: Click view, then navigation panel
• Insert symbol/equations
• Translate : Click review, then language
85

• Column
• Header and footer
• Footnote and endnote
• Watermarks
• Table of content
• Open PDF file
• Inspect
• Add a signature line
86

• Create table
• change the row height and column width
• Move and resize a table
• Add/delete row and column
• Combine/split cells
• split table
• Add formula in a table