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Tips and Tricks in Using MS Word and MS Excel

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alyssa.villamartin
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12 views

Tips and Tricks in Using MS Word and MS Excel

Uploaded by

alyssa.villamartin
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Tips and Tricks in

Using MS Word
and MS Excel
This presentation explores helpful tips and tricks to optimize your
efficiency and productivity in Microsoft Word and Excel. We will be
covering shortcuts, formatting techniques, and data manipulation
strategies for both programs.

by ALYSSA VILLAMARTIN
Mastering MS Word
Shortcuts
1 Navigation 2 Selection
Use "Ctrl + Home" to go Press "Ctrl + A" to select
to the beginning of the the entire document and
document and "Ctrl + "Shift + Home/End" to
End" to jump to the end. select text from the
current cursor position to
the start or end of a line.

3 Editing 4 Formatting
Use "Ctrl + Z" to undo the Apply bold with "Ctrl + B",
last action, "Ctrl + Y" to italics with "Ctrl + I", and
redo, and "Ctrl + X" to cut underline with "Ctrl + U".
the selected text.
Advanced Formatting in
MS Word
Styles Columns
Create and apply custom Divide text into multiple
styles for consistent columns for a visually
formatting of headings, appealing layout, ideal for
paragraphs, and lists. newspapers or magazines.

Tables Headers & Footers


Utilize tables to organize Add page numbers, dates,
data, add borders and and other elements that
shading for improved appear consistently on
readability, and insert every page, enhancing
images directly into cells. document organization.
Merging and Splitting
Cells in MS Excel
Merge Cells Combines multiple cells into
one larger cell, useful for
titles or headers.

Split Cells Divides a single cell into


multiple smaller cells, perfect
for organizing data into
columns and rows.
Keyboard Shortcuts for
Increased Productivity
Navigation
Use "Ctrl + Arrow Keys" to move between cells, "Page
Up/Down" to scroll through rows or columns, and "Shift +
Arrow Keys" to select multiple cells.

Editing
Press "F2" to edit a cell, "Ctrl + C" to copy, "Ctrl + V" to
paste, and "Ctrl + X" to cut.

Formatting
"Ctrl + 1" opens the format cells dialog, "Ctrl + B" makes
text bold, and "Ctrl + I" applies italics.
Pivot Tables and Data
Analysis in MS Excel

Data Aggregation Filtering and Slicing


Group and summarize data from Easily filter data to isolate specific
large datasets, making it easier to values, analyze subgroups, and
analyze trends and patterns. gain deeper insights.

Calculations and Analysis Trend Analysis


Calculate sums, averages, and Identify trends and patterns in
other statistics for different data data, leading to valuable insights
groups, revealing key performance and informed decision-making.
indicators.
Automating Tasks with Macros in
MS Office
1 Record Macro
Capture a series of actions by recording them step-by-step, creating a
macro that can be repeated later.

2 Edit Macro
Customize and modify the macro's code to refine actions, add conditions,
and create more complex automated processes.

3 Assign Shortcut
Associate the macro with a keyboard shortcut for quick and easy
execution, streamlining repetitive tasks.

4 Run Macro
Trigger the macro using the assigned shortcut or by selecting it from the
macro list, automating the desired actions.
Conclusion and Q&A
This presentation highlighted practical tips and tricks to enhance
your efficiency in MS Word and Excel. Let's open the floor for any
questions you might have.

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