Unit- 3

Digital
Documentation
Lecture - III
 In last Session we learnt

Undo and Redo

Moving and copying text

Copy and Paste

Selecting text

Selection criteria

Selecting non-consecutive text
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 Today we will learn

Find & Replace

Jumping to the page number

Non printing character

Checking Spelling & Grammar

Using synonyms and the thesaurus

Formatting Text
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 EDITING THE DOCUMENT
(h) Find and Replace

This feature is used to search for a text and

replace it with other text.
Select Edit → Find & Replace, the dialog
box will open.
Type the text to find in the Find box.
To change the text with different text, enter
the new text in the Replace box.

Step 1: Click on Edit Menu → Find &

Replace option or press CTRL+F
Step 2: Write text under Search For option
and click on Find button to locate the
entered word. This will select the word
which you want to search for. Also, you can
click on Find All to select and display all
occurrences of the entered text.
Step 3: Write the text under Replace with 4

option. Now click on Replace if you want to

change only first occurrence of it and use
 Editing the Document
(i) Jumping to the page number

Sometimes we may require to jump

to a particular page number. It
becomes difficult to scroll down if it
is a large document with several
pages. In such a situation, ‘Go to
Page’ feature of Writer is useful. To
do this, select the Edit Menu→ Go to
Page (Keyboard shortcut: Ctrl+G).
Specify the page number in the
dialog box. The cursor will move to
the first character of the specified
page number directly 5
 Editing the Document
(j) Non-printing characters
In computer data entry, anything entered
is treated as a character. We can see the
characters like alphabet, numbers,
punctuation marks, on the computer
screen.

But when you press keys like Enter, the

Space Bar, and the Tab key, that do not
appear on the screen, we are actually
entering these characters in the
document.
It is very helpful to see these non-printing
characters on the display to see the exact
formatting of the document.
To display the non-printing character,
press the toggle formatting mark (¶) or
use keyboard shortcut Ctrl + F10. The tab
space is shown by → sign and spacebar is
shown by dot (.) 6
 Editing the Document
(k) Checking spelling and grammar
While writing a report on paper,
sometimes we may not remember
the spelling of some words. In this
situation we refer to the books or
confirm the spelling from teachers
or parents.

If any grammatical errors are

detected, they are underlined by a
wavy blue line. Right-clicking on this
line brings up a context menu as
shown in Figure
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 Editing the Document
To check the spelling and
grammar of the document
(or selected text), select
Tools → Spelling and
Grammar, or click the
Spelling and Grammar
button on the Standard
toolbar, or press the
keyboard key F7.
The Spelling and Grammar
dialog opens 8
 Editing the Document
Automatic Spell Checker
checks each word as it is
typed and displays a wavy red
line under any unrecognized
words. Right-click on an
unrecognized word to open a
context menu . Certain
suggestions will be displayed
for the selected word.
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Using synonyms and the thesaurus
Sometimes you search for a word having a
similar in meaning to the word you have in
mind. A word processor helps to look up
synonyms (different words with the same
meaning) and antonyms (words with the
opposite meaning) in the thesaurus. The
list of synonyms can be accessed from a
context menu (Figure 3.16). Right-click on
a word and point to Synonyms on the
context menu. A submenu of alternative
words and phrases are displayed. Click on
a word or phrase in the submenu to
replace it with the highlighted word or
phrase in the document.
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 Formatting a document
The first step in document preparation is
to use page setup. The Page Formatting is
explained in the next section. But for the
document preparation, Page setup is
taken here.
To setup a page, select and click on the
Format → PageSetup and the Page option.
Page style dialog
The Page style dialog box has the several options
as shown in Figure
It allows to select paper size and format (A4, A5,
B4, Letter). User can adjust ‘Orientation’ as Portrait
or Landscape. The user can set the Margins (Left,
Right, Top, Down).
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Formatting text
Formatting Text refers to the formatting of paragraphs and
characters.

There are various methods of formatting text. We can apply any one
method as per the suitability. These methods are

• use the menu options from menu bar.

• use the readily available buttons on the formatting toolbar.
• use the context menu. The context menu appears by right clicking
on the selected text.
• use the keyboard shortcut.

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Formatting text

(a) Removing manual formatting

To see the effect of formatting the text, first remove

manual formatting. For this, select the text and choose
Format → Clear Direct Formatting from the Menu bar,
or click the Clear Direct Formatting button on the
Formatting toolbar, or use Ctrl+M from the keyboard.
It will clear the existing formatting on the text and
then you can apply the fresh formatting features.
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 Formatting text
(b) Common text formatting

Some of the common text formatting

features generally used have been shown
in Figure .
1. Changing font size – by selecting font
size.
2. Changing font style – bold, italic,
underline
3. Changing font type – by selecting font
drop down.
4. Changing font colour – by selecting
font colour icon. 1
 Formatting text
On the Format Toolbar, you will find the buttons representing
the letter a in Bold, Italic and Underline form. These are toggle
buttons.
To apply any of the effect of bold, italic and underline, first
select the text. Then press the desired buttons on the formatting
toolbar. The keyboard shortcuts for bold (Ctrl+B), for italic
(Ctrl+I) and (Ctrl+U) for underline. Applying the required font
effects will change the font as shown in the Figure

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Formatting text
(c) Changing text case
It is possible to change the
case of the text. There are
6 Change Case options in
LibreOffice Writer as
shown in Figure . These
operate on currently
selected text.

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Formatting text
(d) Superscript and Subscript
For example, in the date 5th July, the ‘th’ character appearing
after 5 is in the superscript case. In some situations, such as
while writing scientific/chemical formula, such O2, the
character 2 is in the subscript case.
Now, in our example, change the 5th July to 5th July.
To apply superscript: Select the text and select Format → Text
→ Superscript
To apply subscript: Select the text and select Format → Text →
Subscript

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Lecture – 3
ENDS
To be
continued………..
THANK
YOU
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