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Microsoft Excel Training Lecture Slides

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Isiaka Idris
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108 views

Microsoft Excel Training Lecture Slides

Uploaded by

Isiaka Idris
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Microsoft Excel Training

OLURANTI DIYAN
CSA, MIDPM, MNCS, FAIMP
Objectives of Microsoft Excel Training

By the end of this session, participants will:


• Understand basic and advanced Excel functions
for project planning.
• Use Excel to create and manage task lists, Gantt
charts, and reports.
• Leverage data analysis tools such as pivot tables
to track project progress.
• Create visualizations (charts/graphs) to present
project data.
Introduction to Microsoft Excel
Microsoft Excel Overview:
• Spreadsheet programme for organizing,
calculating, and analyzing data.
• Commonly used for project management,
budgeting, and scheduling.
• Offers tools for task tracking, reporting, and
timeline management.
Introduction to Microsoft Excel
Applications in Project Planning:
• Task management.
• Data analysis.
• Scheduling.
Excel Interface Overview
Excel Formatting
Key Formatting Techniques:
• Merging cells.
• Color coding tasks.
• Conditional formatting: Highlight overdue
tasks.

Example:
Color-code project phases (e.g., Initiation,
Execution, Closing).
Basic Excel Functions
Basic Functions
• SUM: Adds a range of numbers.
• AVERAGE: Calculates the average of a range of numbers.
• COUNT: Counts the number of cells containing numbers.
• COUNTA: Counts the number of non-empty cells.
• MAX: Returns the largest number in a set.
• MIN: Returns the smallest number in a set.

Hands-on Example:
• Create a simple task list with task names, due dates, and
completion status.
• Use SUM to total completed tasks.
Basic Excel Functions
Logical Functions
• IF: Checks a condition and returns one value if TRUE
and another if FALSE.
• AND: Checks if all conditions are TRUE.
• OR: Checks if any conditions are TRUE.
• NOT: Reverses the logical value of its argument.

Hands-on Example:
• Create a simple task list with task names, due dates,
and completion status.
• Use SUM to total completed tasks.
Excel Functions for Project Planning
VLOOKUP and HLOOKUP: Used to find specific data in large
datasets.

Example: Search for project details based on task ID.

Pivot Tables: Used to summarize project data (e.g., completion


status, assigned personnel).

Example: Create a pivot table to track tasks by team members.

Hands-on Exercise: Build a pivot table summarizing task


completion status.
Creating Gantt Charts
What is a Gantt Chart?

Visual representation of project timelines.

How to Create a Gantt Chart in Excel:


• Enter tasks, start dates, and durations.
• Format bar charts to represent task progress.

Hands-on Exercise: Build a Gantt chart for a 5-task


project.
Data Validation
Data Validation:
• Prevent data entry errors by restricting input
types (e.g., dates, numbers).

Example: Restrict task start dates to avoid


conflicts.
Data Analysis & Reporting
Charts and Graphs:
• Bar Charts for task comparisons.
• Pie Charts for resource distribution.

Hands-on Example:
• Create a bar chart showing task completion by phase.

Using Filters and Sorting:


• Filter tasks by status.
• Sort tasks by due date.
Conclusion
Questions
Thank You

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