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 TOPIC OUTLINE
IFS SATEMENT CELL
REFERENCES

QUICK ANALYSIS
TIPS & BEST PRACTICE

LOOKUP FUNCTIONS IN EXCEL

 RECAP CELL
REFERENCES
• A worksheet in Excel is made up of cells. These cells

can be referenced by specifying the row value and the

column value.

• For example, A1 would refer to the first row

(specified as 1) and the first column (specified as A).

A cell reference or cell address is a combination of a column letter and a row number that identifies a cell on
a worksheet.

For example, A1 refers to the cell at the intersection of column A and row 1; B2 refers to the second cell in
column B, and so on.
Absolute Cell References: Absolute cell references are useful when you don’t want the cell reference to change
as you copy formulas. This could be the case when you have a fixed value that you need to use in the formula (such as
tax rate, commission rate, number of months, etc.).
USAGE: Dollar signs ($) are used to indicate absolute references. $A$1 means both column A and row 1 are fixed.
EXAMPLE: In the formula =$A$1*B1, if you copy it to cell D2, the reference to cell A1 will not change. It will always
refer to A1, regardless of the new location.
Mixed Cell References: Mixed cell references are a bit more tricky than the absolute and relative cell
references. There can be two types of mixed cell references:
• The row is locked while the column changes when the formula is copied.
• The column is locked while the row changes when the formula is copied.
USAGE: For example, =$A1 (Column is absolute, row is relative) or =A$1 (Column is relative, row is absolute).
EXAMPLE: In the formula =$A1+B$1, if you copy it to cell D2, column A will remain fixed (absolute), but row 1 will
change (relative) to 2.
 USING CELL REFERENCES WITH
MULTIPLE WORKSHEETS
In Excel, you can easily refer to cells on different worksheets. Just start with the worksheet name, followed by an
exclamation point, then the cell reference. For example, to refer to cell A1 on a sheet named "Sheet1," you would write
"Sheet1!A1." This way, you can easily use values from one sheet in another.

• Note that if a worksheet name contains a space, you'll need

to include single quotation marks (' ') around the name. For
example, if you wanted to reference cell A1 on a worksheet
named July Budget, its cell reference would be 'July Budget'!
A1.
 IFS STATEMENT IN ECXCEL
The IFS function checks whether one or more conditions are met and returns a value that corresponds to the first TRUE condition. IFS can take
the place of multiple nested IF statements and is much easier to read with multiple conditions.

Simple syntax
Generally, the syntax for the IFS function is:

=IFS([Something is True1, Value if True1,Something is True2,Value if True2,Something is True3,Value if True3,

………..)

Condition1, Condition2, etc.: These are the conditions you want to test. Each condition is a logical expression that evaluates to either TRUE
or FALSE. You can have up to 127 conditions in a single IFS function.
Value_if_true1, Value_if_true2, etc.: These are the values that correspond to each condition. The value associated with the first condition
that evaluates to TRUE will be returned by the IFS function. You must provide a value for each condition.
It's important to note that the IFS function stops evaluating conditions as soon as it finds one that is TRUE. This means that only the value
corresponding to the first TRUE condition will be returned, and the remaining conditions will not be evaluated.
 UNDERSTANDING THE “NESTEAD IF” FUNCTION
A nested If statement is an If statement that contains other If statements within it. If the values being
compared fail an initial logical test, instead of returning an output, the values are instead subject to a second
logical test, also defined with an IF function.
SYNTAX: =IF(A1<50, "Fail", IF(A1<70, "Pass", IF(A1<85, "Merit", "Distinction")))

Example: =IF(AND(A#="A",B#="A",C#="A"),"All", IF(OR(A#="A",B#="A",C#="A"),"Some",

"None"))
• The formula tests the first part of our IF function, AND(A#="A",B#="A",C#="A"). If the
values are all equal to “A”, then the formula returns “All”.
• If the values fail the first test, then the formula tests the next IF function,
OR(A#="A",B#="A",C#="A"). If some of the values are equal to “A”, then the formula returns
“Some”.
• If the values fail the second test because none of the values are equal to “A”, then the formula
returns “None” as.
The formula in cell G7 is:

 =IFS(F2=1,D2,F2=2,D3,F2=3,D4,F2=4,D5,F2=5,D6,F2=6,D7,F2=7,D8)

Which says IF(the value in cell F2 equals 1, then return the value in cell D2, IF the value in cell F2 equals 2, then
return the value in cell D3, and so on, finally ending with the value in cell D8 if none of the other conditions are
met).
 A FEW POINTERS ON THE IFS
FUNCTION
1. #N/A Error occurs when no TRUE conditions are found by IFS function.

2. #VALUE! Error – We will get this error when the logical_test argument resolves to a value other than TRUE or

FALSE.

3. “You’ve entered too few arguments for this function” error message – This message appears when we provide a

logical_test argument without a corresponding value.

 TIPS AND BEST PRACTICES
• Clearly Define Your Conditions
• Use Parentheses for Complex Statements
• Choose the Right Logical Function
• Be Mindful of Cell References
• Test and Validate Your Formulas

CONCLUSION
This functions enable you to build dynamic, adaptable Excel spreadsheets if you understand them and
can use them effectively. Logical functions are crucial tools in your Excel toolbox for any process you're
automating, whether it's evaluating data, making predictions, or automating operations. You'll learn
about their adaptability as you practice and experiment and develop your data analysis skills.
 UNDERSTANDING QUICK ANALYSIS
The Quick Analysis button appears when a range Most of the Quick Analysis tools in the Quick

is selected in a worksheet. Clicking on the button Analysis gallery provide a Live Preview of the
displays the Quick Analysis gallery which changes in the worksheet when you point to an

contains quick analysis tools that can be applied option. This is very useful if you are not sure of

to the selected data. When you click on a tab, the formatting or type of analysis you require as

options specific to that tab are it provides you with a preview of what the data

presented. would look like if you selected that specific

option.
 LOOKUP FUNCTIONS IN EXCEL
VLOOKUP, HLOOKUP, INDEX, and MATCH

In any real-world scenario, data is rarely stored in a single, simple table. Instead, it's often scattered across different sheets or
organized in complex structures. Lookup functions are indispensable when you need to find specific data points without
scrolling through endless rows and columns.

KEY FUNCTIONS WE'LL EXPLORE

 VLOOKUP
 HLOOKUP
 INDEX
 MATCH
 VLOOKUP (Vertical Lookup)
VLOOKUP is used to search for a particular value in a column of a table and return another value from a
different column but in the same row. VLOOKUP works as a search function by looking for specific data
vertically across a table or spreadsheet.

SYNTAX =VLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Vertical This has two options; if the value is set to

Lookup FALSE, that means we are looking for an
exact match. If the value is TRUE, then
This specifies the we are looking for an approximate
value that you This is the location match.
want to look up in (range of cells) that
our data contains the data
you want to search

This specifies the column

number from where we need
to return the value.
 HLOOKUP (Horizontal Lookup)
The HLOOKUP formula is a built-in Excel function used for horizontal lookup. It searches for a value in the
first row of a table range and returns a corresponding value from another row in the same column.

SYNTAX =HLOOKUP(lookup_value, table_array, col_index_num, [range_lookup])

Horizontal This has two options; if the value is set to

Lookup FALSE, that means we are looking for an
exact match. If the value is TRUE, then
This specifies the we are looking for an approximate
value that you This is the row range match.
want to look up in in which our
our data lookup_value IS.
This can be an entire
row, a fixed range, a
table range or a This specifies the column
named range number from where we need
to return the value.
THAN
K
YOU!!