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Lecture 9 1

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31 views18 pages

Lecture 9 1

cbt notes

Uploaded by

herbloodasink
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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10/28/2024 1

Module-2
Prepare Word Document

10/28/202 2
4
Unit- Lecture
5 -1
Save Word Document

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4
Topi
cs
Saving Documents

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4
Objectives / Outcomes
In this Lecture trainees will be able to:
• Assign a name to the word file.
• Save word documents at given location in a storage
device.
• Retrieve saved files easily when required.

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Overview
In this learning unit you will learn that how to save a file
with different name and location. After completion of this
learning, you will be able to save files with different
methods on different storage locations.

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Method of Saving
a File
When you make a new document you will need to save it so that in future you can open and
edit it. Word offers many ways to save a document.
Save a file through Short Key:
The procedure to save a document for the first time through CTRL+S has the following steps:
1. Click the Save command on Quick access toolbar or press the CTRL+S from the
keyboard.
2. The “Save As” dialogue box will be appears on the screen. Select the location where you
want to Save the Document.
3. Enter the name and press “Save” button.
5. The file will be saved

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Save a file through
File tab:
A File can also Save by clicking on
the File tab and selecting the option
Save or Save as.

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Storage Device
When data is entered and processed in a computer, it needs
to be stored on any storage device in computer. You can
store data permanently on the computer hard disk or any
other storage device.
A storage device is any computing hardware that is used for
storing, porting and extracting data files and objects. It can
hold and store information both temporarily and
permanently.
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Memory and Its Capacity Unit
•The amount of data that can be stored in the storage unit.
•That in which storage capacity is expressed in terms of
Bytes.
Unit •Following are the storage units:
Description
Bit (Binary Bit is the smallest memory unit in computer. 1 character takes space of 1 bit.
Digit)

Nibble A group of 4 bits is called nibble.


Byte A group of 8 bits is called byte. A byte is the smallest unit which can represent a
data item or a character.
Word A computer word, like a byte, is a group of fixed number of bits processed as a unit
which varies from computer to computer but is fixed for each computer.
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The length of a computer word is called word-size or word length and it may be as
small as 8 bits or may be as long as 96 bits. A computer stores the information in the
form of computer words.
Some higher storage units are
as follows:
Unit Description
Kilobyte (KB) 1 KB = 1024 Bytes
Megabyte (MB) 1 MB = 1024 KB
Gigabyte (GB) 1 GB = 1024 MB
Terabyte (TB) 1 TB = 1024 GB

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Difference Between Save and
Save As Option
Save and Save As option works same when you are saving a file for the first time. Both save the file with a name and
a selected location. When you have to save the changes in existing document “Save” button is used.
While “Save As” option is used to save the file with different name and a location.
Save a File with “Save As” option:
“Save As” command used to save a revised document to a new name or location, keeping the original file as it was
before revisions. For example you want to save an existing file with new name “MS Word” and in “Local Disk (D :)”.

The procedure to save a file has the following steps:


1. Left click on the File Tab.
2. Click the option “Save As”.
3. A small window will appear. Change the location and name of the file and press save button.
4. File will be saved in the Local Disk (D :) with the name “MS Word”.
5. Close the file.
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Saved file can be open by clicking on the file menu and selection close
option.
To open the saved file from the storage device has the following steps:

1. Open the Microsoft Word.


2. Click on the File tab and then click the Open option.
3. Small window will appear on the screen, select the location from the
left side pane, where file has been saved.
4. The file will be open.
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Save a file with Save option:
When you open an existing document and make any
changes in it. The changes made in the document can be
save by clicking on the Save option from the File tab. Save
option just save the changes in the document.

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Learner’s Activity

• 1. Open a New Document, save it with the name


Computer Operator and locate the File on the Desktop.
• 2. Open this document again. Write a paragraph in it and
save changes in it.

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Typing Activities
• Typing Lesson 4
• Exercise 1

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Typing Lesson 4
Exercise 2

if(total qty = 0) {echo


"you did not order
anything"}; 10/28/2024 17
10/28/2024 18

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