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Lecture 4

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8 views27 pages

Lecture 4

cbt notes

Uploaded by

herbloodasink
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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10/28/2024 1

Module-2
Prepare Word Document

10/28/202 2
4
Unit- Lecture
2 -1
Setup a Page in Word Document

10/28/202 3
4
Topi
cs
Page Setup

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4
Objectives / Outcomes
In this Lecture trainees will be able to:
• Apply page margins on the word document
• Set a suitable orientation
• Set the suitable size of the page
• Insert some columns in the word file where appropriate
Set-up page in any word document file.

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Overview

The MS Word page Set-up includes


elements such as the page size, margins
(Left, right, up, bottom), number of
columns, orientations.
After completion of this learning unit, you
will be able to set suitable page size,
10/28/2024 6

orientation and columns according to


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Components of Page Set-up
Before start
working on
the page
set-up, the
below
shown is the
picture of
interface of
MS Word
document.
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To setup a page in MS Word a Page Layout tab is available in the
Tabs. In page Layout tab a group is available for the page setup as
shown in picture below:

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In Page Set-up group the following options
can be set:

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Margin:

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Orientation:
Paper on which text is printed could have two orientations –
portrait and landscape. In portrait orientation, height of the
paper is larger than its width whereas in landscape
orientation, the width is larger than the height.

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Size:
Books and magazines are printed in a variety of sizes.
Different sizes of paper are required to set the requirement
of printing. Microsoft Word allows you to choose a variety of
paper sizes for your documents. MS Word offers a large
menu of standard paper sizes to choose from and also
allows setting of a custom paper size of your own.

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Columns:
Columns are used in many types of documents, but most
commonly used in newspapers, magazines, academic
journals, and newsletters. Columns can improve
document's organization and increase its readability. They
also allow you to utilize all of the available space on the
page.

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Breaks:
Word has several different types of breaks you can add to your
document to change the layout and pagination. Each type of break
serves a different purpose and affects the document in different
ways.
1) Page breaks move text to a new page before reaching the end
of a page,
2) Section breaks create a barrier between parts of the document
for formatting purposes.
3) Column breaks split text in columns at a specific point.
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Hyphenation:
In word processing, hyphenation refers to splitting a word
that would otherwise extend beyond the right margin.

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Selecting Suitable Orientation
of a Page
The procedure to Setting up the
orientation of a page has following
steps:
1. Open MS word document and
click on the Page Layout tab.
• 2. Click the Orientation command
in the page set-up Group.
• 3. Click either Portrait or
Landscape to change the page
orientation. 10/28/2024 17
Applying Page Margins
1. Opening the document
you wish to modify.
2. Clicking on Page
Layout, located in the
toolbar at the top of the
screen.
3. Clicking on the arrow
beside Page Margins
which is located in the
Page Setup section.
4. Selecting one of the pre-
existing margins or 10/28/2024 18

customizing your own.


Using Custom Margin
1. From the Page Layout tab,
click Margins.
OR
2. Click the small arrow in the
bottom-right corner of the
Page Setup group. The Page
Setup dialog box will appear.

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3. Adjust the margin sizes for
each side of the page (Top, Bottom,
Right, Left), and then click OK.

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Using Paper
The procedure of using different
page sizes has the following Size
steps:
1. Select the Page Layout tab.

2. Click the Size command, and a


drop-down menu will appear. The
current page size is highlighted.
In the picture below Legal is
being applied. 8.5”*14”is the
width and height of the page.
3. Click the size option you
want. The page size of the
document changes.
10/28/2024 21
The procedure to
Inserting
insert
columns in the
the Columns
page has the
following steps:
1. Select the text
you want to
format.
2. Click the Page
Layout tab.
3. Click the
Columns
command. A drop-
down menu will
appear. 10/28/2024 22
4. Select the number
of columns you want
to insert. The text will
then format into
columns. In the
picture below two is
selected.
5. Same like this
different Column
Options can be
applied. Left Column
will be shown like the
picture given below.
10/28/2024 23
Learner’s Activity

• Open a Word document.


• Change the page orientation.
• Change the paper size.
• Change the margins to narrow.
• Adjust the margins using custom margins.
• Set the page as two Columns.

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Typing Activities
• Typing Lesson 2
• Exercise 2
• Exercise 3

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Typing Lesson 2
Exercise 2

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10/28/2024 27

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