Application Writing

Functional English
Course Code:1118

Course Instructor: MS.Ayesha Jawaid

APPLICATION LETTER
A letter that you write to a
company or organization when
you are applying for a job.
IMPORTANCE
The letter of application is like a
personal sales letter because of
its task of selling the
personality and qualifications
to the applicant’s future
employee.
PURPOSE
to secure an interview
eventually to obtain a job
PARTS OF APPLICATION
LETTER
HEADING

INSIDE ADDRESS

: SALUTATION

BODY OF
THE LETTER

COMPLIMENTARY CLOSE
’
SIGNATURE
1. HEADING
contains the address of the
sender, and the date on which
the letter is being written.

Example:

28 Susano Street
Novaliches, Quezon City
June 20, 2007
28 Susano Street
Novaliches, Quezon City HEADING
June 20, 2007

’
2. INSIDE ADDRESS
contains the name of the employer ,
his/ her position, company’s name
and the address of the company or
organization.
Example:

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila
 28 Susano Street
Novaliches, Quezon City
HEADING
June 20, 2007

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila INSIDE ADDRESS

’
3. SALUTATION
an expression of greeting to the
employer that comes immediately
before the body of the letter.

Example:

Dear Dr. Villanueva:

 28 Susano Street
Novaliches, Quezon City
HEADING
June 20, 2007

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila INSIDE ADDRESS

Dear Dr. Villanueva: SALUTATION

’
4. BODY OF THE LETTER

it is in this part where you may

convey all the messages you want
your reader to understand.
 Suggestions in Making and
Organizing the Body of the
Letter
A.First Paragraph- attract the attention of the employer

 1st sentence
The way the writer came to know of the job opening.
(From whom or from what publication, advertisement or
any
source of information did you learn the job
opening?)
Example:
My past professor, Dr. Nora Garcia, has informed me of an opening in
your company for an accounting major who is interested in Managerial
Accounting.
2. 2nd
sentence
The exact purpose of the
writer.

Example:
I should like to be considered for this position.
 28 Susano Street
Novaliches, Quezon City
HEADING
June 20, 2007

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila INSIDE ADDRESS

Dear Dr. Villanueva: SALUTATION

My past professor, Dr. Nora Garcia, has informed me of an opening in your

company for an accounting major who is interested in Managerial
Accounting. I should like to be considered for this position.

’
B. Second Paragraph- create the employers’ interest
or desire in your application by indicating your
educational attainment.

Example:
I am a recent graduate of the University of Nova. The
accounting courses and training I obtained from this
institution stressed up-to-date procedures, principles, and
theories that will enable me to have expertise in the job I am
applying for.
 28 Susano Street
Novaliches, Quezon City
HEADING
June 20, 2007

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila INSIDE ADDRESS

Dear Dr. Villanueva: SALUTATION

My past professor, Dr. Nora Garcia, has informed me of an opening in your

company for an accounting major who is interested in Managerial Accounting. I
should like to be considered for this position.

I am a recent graduate of the University of Nova. The accounting courses and

training I obtained from this institution stressed up-to-date procedures,
principles, and theories that will enable me to have expertise in the job I am
applying for.
C. Third Paragraph- indicate your work experience
and training sessions attended

Example:
For almost five years, I have worked in the accounting
department of CCP Accounting Firm. My experience in this company gave
me a lot of knowledge about the techniques and terminology particular to
this job. During this period, I also worked as a part-time accountant at
Seaside Corporation. My past experience in these two companies will help
me adjust to your program in a short span of training period.
Dear Dr.
Villanueva:
My past professor, Dr. Nora Garcia, has informed me of an opening in your
company for an accounting major who is interested in Managerial Accounting. I
should like to be considered for this position.

I am a recent graduate of the University of Nova. The accounting courses and

training I obtained from this institution stressed up-to-date procedures,
principles, and theories that will enable me to have expertise in the job I am
applying for.

For almost five years, I have worked in the accounting department of CCP
Accounting Firm. My experience in this company gave me a lot of knowledge
about the techniques and terminology particular to this job. During this period, I
also worked as a part-time accountant at Seaside Corporation. My past
experience in these two companies will help me adjust to your program in a
short span of training period.
D. Fourth Paragraph- personal attitudes,
interests, qualities, activities towards the job

Example:
To have a chance to get into a higher phase of accounting,
I plan to push through with my accounting training through a
school program in the evening.
My past professor, Dr. Nora Garcia, has informed me of an opening in your
company for an accounting major who is interested in Managerial Accounting. I
should like to be considered for this position.

I am a recent graduate of the University of Nova. The accounting courses and

training I obtained from this institution stressed up-to-date procedures,
principles, and theories that will enable me to have expertise in the job I am
applying for.

For almost five years, I have worked in the accounting department of CCP
Accounting Firm. My experience in this company gave me a lot of knowledge
about the techniques and terminology particular to this job. During this period, I
also worked as a part-time accountant at Seaside Corporation. My past
experience in these two companies will help me adjust to your program in a
short span of training period.

To have a chance to get into a higher phase of accounting, I plan to push

through with my accounting training through a school program in the
evening.
E. Fifth Paragraph- to make the employer believe that
you are the right person the company has been looking
for
For further details you can check resume.
I am a recent graduate of the University of Nova. The accounting courses and
training I obtained from this institution stressed up-to-date procedures,
principles, and theories that will enable me to have expertise in the job I am
applying for.

For almost five years, I have worked in the accounting department of CCP
Accounting Firm. My experience in this company gave me a lot of knowledge
about the techniques and terminology particular to this job. During this period, I
also worked as a part-time accountant at Seaside Corporation. My past
experience in these two companies will help me adjust to your program in a
short span of training period.

To have a chance to get into a higher phase of accounting, I plan to push

through with my accounting training through a school program in the
evening.

Enclosed is my resumé to give you a more detailed information about my

qualifications.
F. Sixth Paragraph- urge the employer to act on
your application letter by requesting for an interview

Example:
May I have a personal interview? You can reach through this
telephone number - 987-67-32.
I am a recent graduate of the University of Nova. The accounting courses and
training I obtained from this institution stressed up-to-date procedures,
principles, and theories that will enable me to have expertise in the job I am
applying for.

For almost five years, I have worked in the accounting department of CCP
Accounting Firm. My experience in this company gave me a lot of knowledge
about the techniques and terminology particular to this job. During this period, I
also worked as a part-time accountant at Seaside Corporation. My past
experience in these two companies will help me adjust to your program in a
short span of training period.

To have a chance to get into a higher phase of accounting, I plan to push

through with my accounting training through a school program in the
evening.

Enclosed is my resumé to give you a more detailed information about my

qualifications.

May I have a personal interview? You can reach through this telephone
number - 987-67-32.
5. COMPLIMENTARY CLOSE

serves to end the message just as

goodbye serves to end a conversation.

Example:

Very truly yours,

 28 Susano Street
Novaliches, Quezon City
HEADING
June 20, 2007

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila INSIDE ADDRESS

Dear Dr. Villanueva: SALUTATION

Very truly yours COMPLIMENTARY CLOSE

’
6. SIGNATURE
contains the name and signature of the
writer.

Example:
(Signature)

June R. Torres
 28 Susano Street
Novaliches, Quezon City
HEADING
June 20, 2007

Dr. John T. Villanueva

President, Daffu Company
29 Taft Avenue, Manila INSIDE ADDRESS

Dear Dr. Villanueva: SALUTATION

Very truly yours COMPLIMENTARY CLOSE

’
June R. Torres
SIGNATURE
 CONGRATULATIONS!
YOU WERE ABLE TO MAKE
AN APPLICATION LETTER
THANK YOU