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Elements of Communication Process

Elements of Communication Process (1)

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5 views16 pages

Elements of Communication Process

Elements of Communication Process (1)

Uploaded by

2024974461
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Elements of

Communication
Process
Elements of Communication Process
• In the process of communication, at least two persons are required:
Sender and Receiver.
• The process of communication begins when a sender wishes to
convey some idea, facts, information or opinion to the receiver.
• The idea is conceived by the sender and is put in such terms that can
be conveyed. He decides the channel of communication and conveys
the idea.
• The idea is received by the receiver, and after understanding the idea,
action is taken according to the information or direction received
from the source.
Source: https://www.geeksforgeeks.org/elements-of-communication-process/
The process of communication involves the following
steps:
1. Sender:
• The person who conveys his thoughts, message or ideas to the
receiver is known as the sender.

• He is at the starting point of the communication system and


represents the source of communication.

• E.g., In a classroom, a teacher is a sender.


2. Message:
• The subject matter of communication is termed as messages.

• It includes ideas, feelings, suggestions, order, etc., which a sender


wants to convey to the receiver.
3. Encoding:
• The process of converting messages into communication symbols,
which may be understood by the receiver.

• It includes words, pictures, gestures, symbols, etc.

• Encoding translates the internal thought of the sender into a language


which can be understandable.
4. Media:
• The path, channel or medium through which encoded message is
transmitted to the receiver is known as media.

• It is the carrier of the message. It can be in written form, face to face,


through telephone, letter, internet, etc.
5. Decoding:
• The process of translating the encoded message into an effective
language, which can be understood by the receiver is known as
decoding.

• In this, the encoded symbols of the sender are converted.

6. Receiver:
• The person who receives the message of the sender is known as the
receiver.

• E.g., Students are receivers in the classroom.


7. Feedback:
• In order to complete the process of communication, feedback is
essential.

• The process of reversal of communication in which the receiver


expresses his reaction to the sender of the message is known as
feedback.

• Feedback ensures that the receiver has received and understood the
message.
8. Noise:
• Any construction or hindrance which hampers the communication
process is known as noise.

• The hindrance may be caused to the sender, message or receiver. It


acts as a barrier to effective communication and because of this
message is interpreted differently by the receiver.

• Disturbance in the telephone line, inattentive receiver, faulty


decoding, poor internet connection, improper gestures and postures,
etc., are some examples of noise.
Source:
https://www.geeksforgeeks.org/elements-of-communication-process/
How to improve
the communication
process
Tips for improving your communication skills and the overall
communication process between you and your colleagues:

Simplify your message:


• To ensure the receiver understands and interprets your message as
intended, remember to keep your language simple and to the point.

Keep your audience in mind:


• It is always important to consider the audience that will receive your
message, particularly their needs and interests.
Be an active listener:
• Effective communicators know it's important to listen carefully to what
surrounding people are saying.

• This ensures they are sending the right message.

Ask questions:
• Ask insightful and engaging questions to keep the communication
flowing.

Take the time to respond:


• Always consider how you might reply to a person so you convey your
message effectively.
Focus on your body language:
• It is important to be mindful of your body language and that of the
person you're communicating with, too.

Maintain eye contact:


• Making eye contact with the person or group you are communicating
with shows that you're engaged and actively listening.

Clarify your message if needed:


• If the recipient does not interpret your message correctly, ensure you
clarify it, which will help them better understand you and your
communication process.
Source:
https://au.indeed.com/career-advice/career-development/communication-pro
cess

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