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Conditional Formatting

Functions and uses of conditional formatting

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arjane cuasay
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4 views

Conditional Formatting

Functions and uses of conditional formatting

Uploaded by

arjane cuasay
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Scenario 1.

You have a
spreadsheet of employee data
with columns for name,
department, salary, and years of
experience. You need to quickly
see the top 10 earners in the
"Sales" department.
Scenario 2: You have a list of
customer addresses with columns
for city, state, and zip code. You
need to quickly identify all
customers who live in a specific
state.
Scenario 3: You have a
spreadsheet of sales data with
columns for date, region, and
sales amount. You want to quickly
see the total sales for each region
across different months.
Scenario 4: You are creating a
form where users can enter a
date. You want to ensure that
they enter a valid date within a
specific range (e.g., between
January 1st and December
31st).
Datasets - Collections of related
information or data that can be analyzed
or used for various purposes.
Conditional Formatting - A feature in
software applications like Excel that
automatically applies formatting, such
as color or style changes, to cells based
on specified conditions or criteria.
Analyze Data - The process of
examining and interpreting data to
uncover patterns, trends, or insights
that can inform decision-making or
solve problems.
Insights - Valuable or meaningful
observations, interpretations, or
conclusions derived from
analyzing data, often leading to a
better understanding of a situation
or problem.
PivotTable - A tool in spreadsheet
software like Excel used to
summarize, analyze, and present
large amounts of data in a
compact and organized format
through customizable tables.
Threshold - A predetermined level
or point that serves as a boundary
or limit, often used in data
analysis to signify a specific value
or condition that triggers a
particular action or decision.
CONDITIONAL FORMATTING
Conditional formatting in Microsoft
Excel is like giving your spreadsheet
special powers to change the way it
looks based on certain conditions or
rules you set. Imagine it like magic
colors that appear when certain
things happen in your spreadsheet.
How to Use Conditional Formatting:
1. First, select the cells you want to apply
conditional formatting to.
2. Then, go to the "Home" tab on the Excel ribbon.
3. Look for the "Conditional Formatting" option. It
might be under the "Styles"
group.
4. Click on it, and you'll see a bunch of different
rules you can choose from, like
"Highlight Cells Rules" or "Top/Bottom Rules".
Types of Conditional
Formatting
Highlight Cells Rules:
These rules let you
choose how to format
cells based on their
values. Examples are
dates after this week, or
numbers between 50
and 100, or the bottom
10% of scores. Highlight
all Students with Honors
having 90% and above
Average.
Top/Bottom
Rules: These
rules let you
format cells that
are in the top or
bottom
percentages or
numbers in your
data.
relationship of values
in a cell range.
Extends a band of
color across the cell.
Examples are
comparisons of prices
or populations in the
largest cities. Data
bars can help you
spot the highest and
lowers numbers in
your spreadsheets at
the relationship of
values in a cell
range. Applies a
color scale where
the intensity of the
cell's color reflects
the value's
placement toward
the top or bottom of
the range. An
example is sales
distributions across
Icon Sets - A cell range that
contains three to five groups of
values, where each group has its
own threshold.
Creating Your Own Rules:
• If none of the preset rules suit
your needs, you can create
custom rules. This allows you to
specify exactly what conditions
should trigger the formatting you
want

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