Who Will Do It?

 There are four people named

 Everybody, Somebody, Anybody and Nobody
 there was an important job to be done and
 Everybody was asked to do it
 Everybody was sure that Somebody would do it
 Anybody could have it. But Nobody did it.
 Somebody thought that Anybody could do it
 But Nobody realized that Everybody wouldn’t do it
 It ended up that Everybody blamed
 Somebody when Nobody did, when Anybody could have done
 TROOP
ORGANIZATION &
ADMINISTRATION
 THREE PHASES OF ORGANIZING
A TROOP
1. Sponsorship
2. Leadership
3. Membership
Steps in Organizing a Troop
1) An institution or responsible group of citizen
expresses a desire to organize a unit in a letter
or a call to the local council.
Steps in Organizing a Troop
2) The Scout Executive confers with the head of
the institution or group of citizens explaining the
responsibility of sponsorship.
Steps in Organizing a Troop
3) The institution agrees to adopt the Scouting
program.
Steps in Organizing a Troop
4) An organizing committee, selected by the
Institution, meets to plan the organization of the
unit.
Steps in Organizing a Troop
5) The appointment of an Institutional Coordinator
and a Unit Committee composed of a chairman
and 2 to 4 members is finalized by the
organizing committee.
Steps in Organizing a Troop
6) The Institutional Scouting Committee meets in
consultation with the Institutional Head and/ or
the Institutional Coordinator to appoint the Unit
Leader and her Assistants.
Steps in Organizing a Troop
7) The boys who will be members of the unit are
recruited. Similarly, the Troop Leader are
recruited from a Scout Troop
Steps in Organizing a Troop

8. The institutional Coordinator files the

application for chartering the Unit.
Steps in Organizing a Troop
9) The Local Council, through the Municipal/District
Scouting Committee, prepare the Unit Leader
installation. The boys are assisted to meet the
membership Badge requirements prior to Investiture.
Steps in Organizing a Troop
10)Upon approval of their application, the sponsoring
institution receives a charter and the members of the
Unit Committee, Institutional Head, Institutional
Coordinator, Unit Leaders and the boy receives their
annual membership certificates in an Installation
ceremony.
Chairman, Institutional Scouting Committee
1. Presides over meetings of the Institutional Scouting
Committee.
2. Serves as ex – officio member of all Sub – Committees of
the Institutional Scouting Committee.
3. Promotes harmonious relationship between parents and
the community.
4. Ensures that a year – round Scouting program in the
Institution are provided.
Institutional Scouting Representative
5. Enjoins Non – Government Organizations (NGOs)
and Friends of Scouting to extend assistance and
support to Scouting activities of the Institution.
6. Provides maximum opportunities for Unit Leaders
and Scouts to participate in Scouting activities at all
levels.
Institutional Scouting
Coordinator/Secretary
1) Coordinates the activities and operations of all Units
in the Institution
2) Sees to it that Scouters in the Institution are
informed of the Scouting activities to be held and
conducted at all levels.
3) Prepares the Institution and the Units in the conduct
of the Annual charter Review and the Annual Round
– Up by the District/Municipal Scouting Committee.
Institutional Scouting
Coordinator/Secretary
4) Sees to it that the members of the Institutional
Scouting Committee are registered with the BSP.
5) Ensures that the standards of Scouting are
maintained in the Scout Units.
6) Recommends deserving Unit Leaders for
recognition.
7) Encourages Unit Leaders to attend the required
Scouting training, etc.
Institutional Scouting
Coordinator/Secretary
8) Coordinates planning, implementation and
evaluation of Unit activities and projects.
9) Promotes harmonious relations among Unit Leaders
and parents.
10)Prepares the agenda of the ISC meeting, in
consultation with the Chairman, notifies all members
and takes minutes of the Institutional Scouting
Committee meetings.
Institutional Scouting
Coordinator/Secretary
11)Keeps and maintains up – to – date records of the
ISC.
12)Prepares reports required of the Institutional
Scouting Committee and submits the same to the
appropriate body.
Treasurer
1) Prepares the annual budget of the Institutional
Scouting Committee.
2) Records all contributions, donations and other
revenues duly receipted.
3) Keeps Institutional Scouting Committee funds in a
bank account
4) Renders audited financial reports regularly,
particularly during meetings of the ISC.
5) Disburses funds of the ISC in accordance with
established policies and procedures
Auditor
1) Audits and authenticates the financial transactions
of of the Institutional Committee in accordance with
established policies and procedures.
2) Prepares and submits periodic periodic audit
reports.
3) Conducts annual inventory of Institutional Scouting
Committee property.
Head of the Institution
Advises the Institutional Scouting Committee and its
Chairman on matters concerning:
a) the program and policies of the institution
b) the obligations of the Institution and the Boy Scouts
of the Philippines
c) the achievement of the Institution’s mission through
Scouting
d) the enhancement of the image of the Institution
Unit Leaders
The Troop Leader
1) Guides the boys leaders in the Troop to develop a year-
round program.
2) He trains and guides boy leaders to run the troop.
3) He meets with the Patrol Leaders regularly in the Patrol
Leader’s Council
4) He attends and supervises the Troop and Patrol meetings.
5) He works harmoniously with the Troop Committee
6) He leads the boys by good examples rather than by
direction.
7) He meets the parents to share the program and encourage
them to cooperate.
The Assistant Troop Leader for Program
1. Attends training to provide better program and
activities to the troop.
2. Assists the Troop Leader to promote more activities
for the boys advancement
3. Makes sure that the Troop Annual program of
activities is filled with interesting and things for the
boys to do.
4. Takes over the Troop when the Troop Leader is not
available.
The Assistant Troop Leader for Admin.
1) Assists the Troop Leader in the administration of the
Troop.
2) Takes charge of supplies and equipment, troop
records and meeting facilities.
3) Supports the needs of the Assistant Troop Leader
for Program and Activities
4) Takes over the leadership of the troop when the
Troop Leader and Assistant Troop Leader for
Program is not available.
Boy Leaders
Senior Patrol Leader
1) Presides over all meetings of the Patrol
Leaders Council
2) He assigns duties and responsibilities to other
leaders.
3) He appoints a Troop Scribe, Troop
Quartermaster and other boy leaders
Financing A Troop
• Like any other organization, a Scout Troop
must have funds with which to carry out
its operation and activities.
• A good Troop Leader will use his judgment to
request the troop committee for financial
support only as an exception rather than the
rule.
The Troop Budget

The troop budget is the business-like way to

plan and provide for the financial needs of a
troop.
 Troop of long standing use a Troop budget successfully
because:

• It ensures the prompt re-registration of the troop. When a boy

joins the troop, he is required to earn money to pay for his
registration fee. With regular collection of troop dues, it is
possible to provide for his re-registration fee for the following
year and the years after.
• It develops in the Scout a sense of responsibility for the
continuity of the life of their troop. The troop dues collection is
a system of saving for his re-registration and a contribution to
the upkeep of the troop.
In general, usual sources of budgetary resources for a
troop comes from:

• Regular troop dues paid by Scouts in the Troop.

• Any unspent balance from the previous year’s budget.
• Revenue-producing projects undertaken by the troop.
• Donations or grants from civic-spirited members of the
troop committee or the sponsoring institution.
 Troop Dues
• The troop dues collected from members of the troop is a training in
responsible citizenship.
• The Troop Scribe devises a weekly or monthly dues envelope to be
used for both collecting dues and to check attendance.
• The Troop Scribe distributes these envelopes to the Patrol Leaders
before the Patrols meet in their respective corners.
• The Troop Scribe/Treasurer issues a receipt to the Patrol and records
the contribution in “dues” column of the Troop Record Book. The
money received is recorded by the treasurer in the Troop Financial
Record Book and the money deposited in the troop account as soon
as possible.
 Revenue-Producing Projects

• Production and sale of handicraft items, toys,

woodwork, kitchen and garden tools/gadgets.
• Waste paper drive (before collecting, contact a local
paper mill or buyer to be sure of the disposal of your
stock)
• Empty bottle drive (before collecting, contact a local
buyer of empty bottles to be sure of the type of bottles
he will buy)
• Rummage sale: used furniture, bric-a-brac, even
clothing.
• Raising poultry or livestock in rural areas.
• Cleaning/washing vehicles.
• Special sale of specialty items (pens, pencils, key
chains. etc.)
• Benefit show or cine-benefit (this requires arrangements
with a cinema operator and obtaining the necessary
municipal permit.
Troop Records and Equipment
• The Troop Record Book
This useful book records the official information on
the troop and its member.
A suitable Troop Record Book may be a standard
one published by the BSP or an improvised one
designed by the Troop Scribe with the assistance
and advise of his Troop Leader.
Such a record book should contain the
following:
• A copy of the Troop’s Charter/Registration Record.
• A troop roster (list of members) with individual information
including the address, telephone number, age, registration
record (tenure), troop assignments held, transfer and/or
separation of each Scout member.
• The advancement record of each Scout.
• A record of attendance of the Scouts in Troop meetings,
hikes, camps, projects and other events or activities.
 The Troop Log Book
• The Troop Log Book, sometimes called the “Book of
History” of the Troop is an interesting but informal
record of a troop’s history as well as its activities.
• It is usually a personal account of troop activities,
camps and hikes, community service projects, written
with detail, humor and enriched with drawings and
sketches.
Troop Equipment