Oralcomm Report 2

ORAL COMMUNICATION
Various Ways to Avoid

Communication Breakdown
GROUP 2
? ? ?
WHAT IS
COMMUNICATION
BREAKDOWN?
COMMUNICATION
BREAKDOWN:
A communication breakdown is when two or more people fail to
understand each other when exchanging information or ideas. The
reason for that can be miscommunication, misinterpretation, or
absence of communication
HOW DOES COMMUNICATION
BREAKDOWN OCCUR?
? ? ?
Communication breakdowns can happen in many ways. For instance,
someone might steer clear of a diffi cult conversation with a friend or
family member, or misunderstandings can arise due to differences in
communication styles or levels of skill.
This can lead to situations where a person feels overlooked if they

struggle to engage in a conversation dominated by more assertive or
energetic individuals. Another common issue is when someone sends
an unclear message, making it diffi cult for others to understand the
intended meaning.
Lack of Clarity
Noise and Distractions

FACTORS THAT
Cultural Differences
CAUSES
COMMUNICATION Emotional Barriers
BREAKDOWN Language Barriers

Assumptions and Prejudices
Poor Listening Skills

Lack of Clarity
: If the message is unclear, the receiver may not fully grasp the
intended meaning.
Noise and Distractions

: External factors such as physical noise or environmental
distractions can disrupt the communication process.
Cultural Differences
: Variations in cultural backgrounds can lead to different
interpretations of the same message.
Emotional Barriers
: Emotions such as anger, frustration, or stress can prevent effective
communication.
Language Barriers
: Differences in language or vocabulary can cause
misunderstandings.
Assumptions and
Prejudices
: Preconceived notions or biases can distort the message received.
Poor Listening Skills
: If the receiver is not actively listening, important details can be

missed or misunderstood.
HOW TO AVOID COMMUNICATION
BREAKDOWN
? ? ?
HOW TO AVOID COMMUNICATION
BREAKDOWN
Preventing communication breakdowns involves proactive measures
to ensure clear, effective exchanges. By addressing common issues
such as lack of clarity, distractions, cultural differences, and
emotional barriers, you can enhance your communication skills and
foster better understanding. The following strategies offer practical
solutions to minimize miscommunication and create more productive
interactions.
WAYS TO AVOID COMMUNICATION
BREAKDOWN
Be Clear and Concise
: Ensure your message is straightforward and free of ambiguity. Use
simple language to avoid being misunderstood.
Active Listening
: Focus on understanding the speaker's message. Show engagement
through nodding, summarizing, and asking clarifying questions
Confirm Understanding
: Repeat or paraphrase what you've heard to confirm that you've
understood the message correctly.
BREAKDOWN
Provide Feedback
: Offer constructive feedback and be open to receiving it. This helps
in clarifying misunderstandings immediately.
Be Mindful of Non-Verbal Cues

: Pay attention to body language, tone, and facial expressions, as
these can greatly influence the message's interpretation
Adjust to Your Audience

: Tailor your communication style to the needs and preferences of
your audience. Avoid Interruptions: Let the speaker finish their point
before responding. This shows respect and helps avoid
BREAKDOWN
Document Important Information
: Use written records for important details to ensure everyone is on
the same page. Manage Emotions: Stay calm and composed, even in
stressful situations, to prevent emotional responses from clouding
communication.
Seek Clarification
: If something is unclear, ask questions until you fully understand the
message.
? ? ?
CONCLUSION
Communication breakdowns can stem from issues with either the
sender or receiver, including unclear messaging, language
differences, and mismatched expectations. Choosing the right
communication channel is crucial, as an unsuitable medium can
weaken the message. In cross-cultural contexts, be aware of varying
norms and interpretations of nonverbal cues and language.
To avoid communication breakdowns, focus on delivering clear and

concise messages, practicing active listening, and confirming
understanding. Additionally, be mindful of non-verbal cues, adapt to
your audience, and manage emotions effectively. By consistently
applying these strategies, you can enhance communication, reduce
misunderstandings, and strengthen both personal and professional
relationships.
SHORT QUIZ
1. A communication that failed to exchange ideas and information.
2-3. Give 2 examples of communication breakdown.
4-5. Give2 examples to avoid communication breakdown.
6. Preconceived nations or biases can distort a message received.
7. Differences in language or vocabolary can cause misunderstandings.
8. Variations in cultural backgrounds can lead to different interpretations of the same

message.
9. if the message is vague or ambiguous, the receiver may not fully grasp the intended
meaning.
10. Why there is a communication breakdown?

Thank you for
listening!

Oralcomm Report 2

Uploaded by

Copyright:

Available Formats

Oralcomm Report 2

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Oralcomm Report 2

Uploaded by

Copyright:

Available Formats

ORAL COMMUNICATION

Various Ways to Avoid

This can lead to situations where a person feels overlooked if they

Noise and Distractions

BREAKDOWN Language Barriers

Poor Listening Skills

Noise and Distractions

Poor Listening Skills

: If the receiver is not actively listening, important details can be

Be Mindful of Non-Verbal Cues

Adjust to Your Audience

To avoid communication breakdowns, focus on delivering clear and

2-3. Give 2 examples of communication breakdown.

4-5. Give2 examples to avoid communication breakdown.

6. Preconceived nations or biases can distort a message received.

7. Differences in language or vocabolary can cause misunderstandings.

8. Variations in cultural backgrounds can lead to different interpretations of the same

10. Why there is a communication breakdown?

You might also like