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Lecture 06 - Introduction To Spreadsheets

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38 views17 pages

Lecture 06 - Introduction To Spreadsheets

ms excel

Uploaded by

tvallent
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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You are on page 1/ 17

COMP-111

Introduction to Computer Applications

Lecture 06 – Introduction to
Spreadsheets

1
Objectives Overview

How to create a Explain how to create, Format different data


worksheet and enter copy, alter, and correct types: numbers, dates,
the data in Spreadsheet content in a worksheet. text

Explain how to use


Implement decision- relative and absolute
making using the IF and referencing, and linking
nested-IF functions worksheets within a
workbook.

2
Introduction to Spreadsheets

• A Spreadsheet is a computer program that can capture,


display and manipulate data arranged in rows and columns.
• For example; Microsoft Excel, Google Spreadsheet,
LibreOffice, and WPS Spreadsheet.
• Common uses of spreadsheets include preparing budgets,
financial analysis, inventory management, and project
management.

3
Advantages of Spreadsheets

• Spreadsheets are easy to use.


• Easy to manipulate and analyze data: add, subtract, divide, and
multiply datasets; create pivot tables; remove duplicates; retrieve
data from other tabs.
• Data visualization: you can create charts and graphs with ease.
• It keeps data organized efficiently.
Overview of Microsoft Excel

• MS Excel consists of workbooks. Within each


workbook, there is an infinite number of
worksheets.
• Each worksheet contains Columns and Rows.
• Where a column and a row intersect is called a cell.
E.g. cell B7 is located where column B and row 7
meet.
• The tabs at the bottom of the screen represent
different worksheets within a workbook. You can use
the scrolling buttons on the left to bring other
worksheets into view.
4
Creating a Worksheet and Entering Data

• To create a new worksheet, open Excel and select “Blank workbook"


• Types of data that can be entered into cells include text, numbers,
and dates
• To enter data into cells, simply click on a cell and type in the data
• Basic editing includes copying, clearing, altering, or correcting
content on the worksheet

5
Formatting Numbers, Dates and Text

• Formatting tools and options can be found in the Home toolbar


• Formatting styles can be applied to numbers, dates, and text to
improve readability and clarity
• Custom formatting allows for more specific and personalized
formatting options .

6
Formulas and Calculating Totals

• Formulas can be entered into cells to perform calculations on input


data and it always starts with an equal sign (=).
• Basic arithmetic operators include addition (+), subtraction (-),
multiplication (*), and division (/).
• In addition, a formula can also contain built-in functions like SUM.
AVERAGE, etc.

7
Cell Referencing

❑ Relative Referencing
• A relative cell reference as
(a1) is based on the relative
IN CELL (C1) SUM FUNCTION IS USED.
position of the cell. If the
THEN FUNCTION FROM CELL (C1) IS COPIED TO CELL (D3). WHEN
THE POSITION OF THE CELL IS CHANGED FROM (C1) TO (D3),
position of the cell that
THEN THE REFERENCE IS ALSO CHANGED FROM (A1, B1) TO (B3,
C3).
contains the reference
changes, the reference itself
is changed.

9
Cell Referencing cont.…

❑ Absolute Referencing
• An absolute cell reference as
($a$1) always refers to a cell in a
IN CELL (C1) SUM FUNCTION IS USED.
THEN FUNCTION FROM CELL (C1) IS COPIED TO CELL (D3). specific location. If the position of
WHEN THE POSITION OF THE CELL IS CHANGED FROM (C1)
TO (D3), THEN THE ABSOLUTE REFERENCE REMAINS THE
SAME(A1, B1).$ IS USED FOR CONSTANT ROWS OR
the cell that contains the formula
COLUMNS.
changes, the absolute reference
remains the same.

10
Cell Referencing cont.…

❑ Mixed Referencing
A mixed reference has either an
absolute column and relative row
or an absolute row and relative
column. An absolute column
reference takes the form $a1,
$b1.An absolute row reference
takes the form a$1, B$1.

11
Inserting Charts into a Worksheet

• Charts are visual representations of data and can be used to


communicate insights and trends
• Different types of charts include bar charts, line charts, and pie
charts
• To insert a chart in Excel, select the data for which you want to
create a chart. Click INSERT Tab> Recommended Charts.
• Formatting options for charts include adding titles, labels, and
legends

12
Formatting Data as a Table

• Formatting data as a table allows for easier sorting, filtering,


and analysis of data
• Sorting and filtering tools can be found in the data tab

13
If and Nested-if Functions

• The IF function is used to make


decisions based on specific criteria
• Syntax: =IF(logical_test,
[value_if_true], [value_if_false])
• Nested-IF functions are used when
multiple criteria need to be evaluated

8
Database Functions

• Database functions are used to summarize and analyze data in a


table
• The SUMIF function calculates the sum of values that meet specific
criteria
• The COUNTIF function counts the number of values that meet
specific criteria

15
Linking Worksheets within a Workbook

• Linking data between worksheets allows for easy referencing and


organization of data
• To link data between worksheets, use the "=" sign and select the
cell containing the data to be linked
• It should look like =<SheetName>!Cell, where "<SheetName>" is
replaced with the name of your source sheet and Cell is replaced
with source cell.
• Considerations for linking worksheets include maintaining data
integrity and avoiding circular references

15
Conclusion

• Spreadsheets are powerful tools that are widely used in various


fields and industries for organizing, analyzing, and presenting data.
• They provide a user-friendly interface that allows users to easily
manipulate and visualize data, perform calculations, and create
charts and graphs.
• Therefore, learning how to use spreadsheets is an essential skill for
anyone who deals with data, and understanding the basics of
spreadsheet software can greatly enhance productivity and
decision-making abilities.

16

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