Common
Productivi
ty Tools
Empowerment Technology:
Lesson 4
Objectives:
1. Understand the common productivity
tools such as Word Processor, Slideshow
Presentation, and Spreadsheet;
2. Practice the different advanced
techniques on Word Processor, Slideshow
Presentation, and Spreadsheet; and
3. Create an advance document on Word
Processor, Slideshow Presentation, and
Spreadsheet using the prepared materials.
2
TASK 1
Direction: Read each statement
carefully and tell whether it is true or
false.
1. Word Processor is best used when
creating letters.
2. In presenting a report is it best to use 3
TASK 1
3. In dealing with numbers or
calculations it is best to use Slideshow
Presentation.
4. Productivity tools are software that
people use to create and produce
documents, presentations, databases,
4
TASK 1
5. Productivity tools help you create
traditional documents, presentations,
graphics, and more.
5
TASK 1
Direction: Name the logo of common
productivity tools.
1. MS WORD
6
TASK 1
Direction: Name the logo of common
productivity tools.
2. WPS OFFICE
7
TASK 1
Direction: Name the logo of common
productivity tools.
WPS
3.
PRESENTATION
8
TASK 1
Direction: Name the logo of common
productivity tools.
MICROSOFT/MS
4.
OFFICE
9
What’s New
Direction: Name the logo of common
productivity tools.
MICROSOFT/MS
5.
EXCEL
10
1.
Productivity
Tools
Productivity Tools
▸ software that people use to create
and produce documents,
presentations, databases, charts,
and graphs.
▸ help you to create professional-
quality documents, presentations,
graphics, and more.
12
“
Why should you
learn
productivity
tools?
13
2.
Common
Productivity
Tools
Common Productivity Tools
▸ Word Processor/ Word Processing
Software
▸ Slideshow Presentation
▸ Spreadsheet Software 15
Common Productivity Tools
▸ Word Processor/ Word Processing
Software
▸ Slideshow Presentation
▸ Spreadsheet Software 16
Word Processor/ Word
Processing Software
▸ Used to manipulate a text
document, such as a resume or a
report
▸ enter text by typing, and the
software provides tools for copying,
17
deleting, and various types of
Word Processor/ Word
Processing Software
MS WPS Goog Libre
Word Writer le Write
Docs r
18
Word Processor/ Word
Processing Software
19
Slideshow Presentation
Software
▸ computer program that allows the
user to create slide shows featuring
text, images, sound, and any other
information, for the purpose of
presenting it to a person or group.
20
Slideshow Presentation
Software
Goog
MS WPS le
Powerp Presentati Slide Libre
oint on s Impress
21
Slideshow Presentation
Software
22
Spreadsheet Software
▸ software application capable of
organizing, storing, and analyzing
data in tabular form.
▸ provide a digital simulation of paper
accounting worksheets.
23
Slideshow Presentation
Software
Goog
MS WPS le
Libre
Excel Speadshe Shee
Calc
et ts
24
Slideshow Presentation
Software
25
2.
Most use
suite
productivit
y tools
Common Productivity Tools
▸ Microsoft Office
▸ WPS Office
▸ Libre Office
▸ G Suite
27
Microsoft Office
▸ desktop productivity applications
that is designed specifically by
Microsoft for business use.
▸ released in 1990
▸ a dominant model in delivering
modern office-related document-
handling software environments. 28
Microsoft Office
29
WPS Office
▸ Writer Presentation Spreadsheet
Office
▸ office suite from China-based
Kingsoft Corporation
▸ Windows, Mac, Linux, iOS, and
30
WPS Office
31
Libre Office
▸ free, open-source suite of office
productivity software.
▸ word processing, spreadsheets,
presentations, database
management, and graphics editing
▸ Microsoft Windows, macOS, and 32
Libre Office
33
G Suite/ Google Suite
▸ collaborative productivity apps that
offers your business professional
email, shared calendars, online
document editing and storage, video
meetings, and much more.
34
G Suite/ Google Suite
35
2.
Common
Productivity
Tools’
Techniques
Common Productivity Tools’
Techniques
37
1. Word Processor: Mail
Merge
▸ Word’s way of generating mass
mailings.
▸ combining a list of names and
addresses to individually address
each person/receiver of the list.
▸ create envelopes or address labels,
38
1. Word Processor: Mail
Merge
Mail Merged involved the
following documents
▸ The Main document
▸ Mailing list
▸ Merged Document
39
1. Word Processor: Mail
Merge
Mail Merged involved the
following documents
▸ The Main document
▹ document contains text and
graphics. Example body of the
40
1. Word Processor: Mail
Merge
Mail Merged involved the
following documents
▸ Mailing List
▹ data source that is used to
populate information in the letter.
▹ It contains the names and
addresses of the recipients. 41
1. Word Processor: Mail
Merge
Mail Merged involved the
following documents
▸ Merged Document
▹ combination of the main
document and mailing list
42
2. Slideshow Presentation:
Custom Animation
▸ Animation is a simulation of
movement created by displaying a
series of pictures, or frames.
▸ chief ingredients of multimedia
presentations.
43
3. Slideshow Presentation:
Hyperlinks
▸ Link is reference data that the
reader can directly follow either by
clicking or tapping.
▸ nearly on all Web pages, allowing
users to click their way from one
page to another.
44
3. Slideshow Presentation:
Hyperlinks
▸ When you move the cursor over a
hyperlink, whether it is text, a
button, or an image, the arrow
cursor should be changed to a small
hand pointing to the link.
45
3. Slideshow Presentation:
Hyperlinks
Hyperlinks have two basic parts:
▸ The Address – can be a webpage,
email address, or other location they
are linking.
▸ The Display – can be a picture or 46
3. Slideshow Presentation:
Hyperlinks
Hyperlinks have two basic parts:
Example
▸ https://www.microsoft.com – address
Microsoft - display text
▸ https://www.microsoft.com -
address at the same time display
47
4. Word Processor:
Integrating Images
▸ Images make your documents look
good and presentable.
▸ Crop, Resize, Enhance and Correct
48
5. Spreadsheet: Function
and Formula
▸ database systems and graphic
capabilities.
▸ refers to a collection of text and
numbers laid out in a rectangular
grid.
▸ commonly used for budgeting, 49
5. Spreadsheet: Function
and Formula
▸ replaces the traditional financial
modeling tools, the accountant’s
columnar pad, pencil, and
calculator.
50
5. Spreadsheet: Function
and Formula
▸ Formula – an equation designed by
a user in Excel and this is an
expression that calculates values in
a cell or in a range of cells.
For example, =A2+A2+A3+A4 is a
formula that adds up the values in 51
5. Spreadsheet: Function
and Formula
▸ Function - is a predefined formula
already available in Excel. Functions
perform specific calculations in a
particular order based on the
specified values, called arguments,
or parameters.
For example, instead of
specifying each value to be summed
like in the above formula, you can use
52
What’s More
Direction: Answer the following questions.
1. Based on your reading of the discussion,
our
office
give at least three (3) types of productivity
tools.
a. ____________________________
b. ____________________________
c. ____________________________
2. In the list that you provide in number 1,
Which productivity tool you used frequently? 53
What’s I Can Do
Direction: Each group of students will do
one of the following tasks below
our
office
Task 1: Word Processor: Mail Merge
Task 2: Slideshow Presentation:
Animation and Applying Hyperlink
Task 3: Word Processor: Integrating
Image
Task 4: Spreadsheet activity: Formula
and Function 54
What’s I Can Do
Mechanics:
• The teacher will assign one activity per
group.
our
office
• Additional materials will be provided in
each group to accomplish the task.
• Group will follow the guide in the provided
material to accomplish their task.
• Pointing system will be based on the
provided rubrics.
• Group will present their work in class and
share their experience in using 55
Assessment
Direction: Read each statement
carefully and tell whether it is true or
false.
1. Productivity tools help you create
professional-quality documents,
presentations, graphics, and more.
56
Assessment
2. Formula is a Word’s way of generating
mass mailings.
3. The hyperlink can be a website
address at the same time as the display
text.
57
Assessment
4. Microsoft Office is a suite of desktop
productivity applications that are
designed by Apple Company.
5. Animation is a simulation of
movement created by displaying a
series of pictures, or frames. 58
