Induction Training

Program
NSS Office
®
Microsoft
PowerPoint 2010
Training

Partha P Baishya
B.Tech (IT) | MBA | Cisco Certified
IT Consultant: Wipro Ltd. | NIC | RITES Ltd.
 POWERPOINT
 PowerPoint is a part of the Microsoft Office package.
 It is a presentation software program that has many of the
functions available in Microsoft word.
 To display a presentation, you need:
 A computer (desktop or laptop)
 LCD projector
 White board or screen for Projection
SEEING (AND HEARING)
IS BELIEVING

 PowerPoint presentation can enhance

understanding and retention of concepts.
 Audiovisual aids should be relevant to the
speech topic.
DESIGNING PRESENTATION AIDS
SIMPLICITY
 Do not add too much content.
 -Keep bullets short
 Visual Aids Should:
 Reinforce

 Support

 Summarize what you say

 DESIGNING PRESENTATION AIDS
CONTINUITY
 Use the same design throughout your presentation.
 Maintain continuity in:
 -Colors
 -Fronts
 -Upper and lowercase letters

-Styling

 Boldface
 Underlining

italic
 DESIGNING PRESENTATION
AIDS TYPEFACE
 Typeface:
-a specific style of lettering
*Arial
*Time new roman
*Courier New
*Tahoma
*Monotype Corsiva
 DESIGNING PRESENTATION
AIDS FRONT SIZE
 Fronts:
 -Sets of sizes (called the point size)

 24 Point
 20 point
 18 point
 16 point
 10 point

 -Upper and Lower cases

 DESIGNING PRESENTATION AIDS
TYPEFACE STYLE AND FRONT SIZE
 Check that your lettering stands apart from the
background.
 Use a typeface that is simple, easy to read, and doesn’t
distract from your message
 Don’t overuse Boldface, underlining or italics. Use and
lowercase type
 DESIGNING PRESENTATION
AIDS COLOR

 Use bold, bright colors to emphasize important

points.
 Use Softer, lighter colors.
 Avoid dark backgrounds.
A How- To Guide for
using Microsoft
PowerPoint as a
presentation Aids
HOW- TO GUIDE TO
POWERPOINT
 This guide offers straightforward advice
that will help you use Microsoft
PowerPoint to create effective and
enjoyable presentations.
 LET’S BEGIN!

 PowerPoint is a Microsoft application.

 If you are proficient in programs such as word and excel, you are
already familiar with over 100 common commands used by
Microsoft office software.
 NOTE: All the of the icons, example buttons, and toolbars
shown in this slide show are taken from the PC version of
PowerPoint. The Macintosh version is similar, Yet slightly
different
TO USE POWERPOINT
 Become familiar with the toolbars.
 Select your presentation option
 Learn how to create a slide
 Learn how to organize design elements
 Learn how to balance design element
 LEARNING THE TOOLBARS
Men Forma
u tting
Bar Toolb
ar

Standar
d
Toolbar

View
Button
s

Drawing Toolbar
Common Tasks Toolbar
LEARNING THE TOOLBARS
• The Menu Bar
• The Standard Toolbar
• The view Toolbar
• The Drawing Toolbar
• The Formatting toolbar
• The common Tasks toolbar
 Learning the Toolbars
The Menu bar contains the commands for which shortcuts exist on the
toolbars.
 For instance, under file you can find the option to save your
presentation, which is also available on the Standard Toolbar.
 In the Formatting menu, you can click on alignment and change the
 flow of txt on
the screen. You can also click one of the alignment icons on the
Formatting toolbar
to perform the same task
 LEARNING THE TOOLBARS

• The Standard Toolbar contains a number of

useful shortcuts:
 New Presentation
 Open a new or existing presentation
 Save
 Print
 Spelling
LEARNING THE TOOLBARS

• The Standard toolbar also includes a number of

other shortcut features:
 Insert a Microsoft word table
 Insert a Microsoft excel Table
 Insert a Chart
 Insert a clip Art
 The Office wizard. When you click this and
type a question, its will search the help index
for possible answer.
 LEARNING THE TOOLBARS

• The view toolbar gives different option for viewing

slides
 Slide View: Show slide one by one
 Outline view: show an outline of all slide text
 Slide Sorter View: place all the slides on one screen in
slide format
 NOTE PAGE VIEW: allows you to add and read notes
below each slide
 Slide Show: allows you to see the presentation
 LEARNING THE TOOLBARS
 The Drawing toolbar gives shortcuts to:
 Auto-shapes: draw lines, arrows, rectangle, and ovals;
access the Auto-Shape menu
 Text boxes: draw these where you wish to add text on a
blanks slide or add text to an existing slide
 line color, front color, and fill color options, with menus
 Dash style and 3-D options
 The Draw button present a menu of other ways to
manipulate your text and art clip art, including rotation,
alignment and alterations to AutoShapes
 LEARNING THE TOOLBARS

• The Formatting toolbar allows you to:

• Change font
• Change font size
• Add Boldface, Italics, underlining, and
shading to text
• Create animation effect
• Change Paragraph alignment
 LEARNING THE TOOLBARS

• The New Slide button inserts a new slide directly

following the slide currently being viewed

• The Slide Layout button gives choice of layouts for

different pre-design text box and clip art formations

• The Apply Design button gives pre-Designed slide

aesthetic options.
LEARNING THE TOOLBARS

Finally, on the View menu you can choose which

toolbars are available at any given time:
• Click View
• Scroll down to Toolbars
• Select or deselect your preferences
SELECT PRESENTATION OPTION

 When PowerPoint launches you will see the screen

above
 Here you select how you would like to create your
presentation
 SELECT PRESENTATION OPTIONS
• The Auto-Content
Wizard is useful for
those who are
unfamiliar with
PowerPoint or who
need extra help.
• Its sets up an index of
slides with preload
titles, point, sub-
points, and designs.
SELECT PRESENTATION
OPTIONS
• The Template
Option
Provides
Moderate flexibility
In designing
Presentations.
• You choose from 28
templates to organize your
points, sub-points, and
design.
 SELECT PRESENTATION
OPTION

• The blank
Presentation option
Offers the most
flexibility.
• Users customize
every aspect of the
design for each
The following slides will teach
individual slide.
you how to work from Blank
Presentation.
HOW TO CREATE A SLIDE

• Click New Slide to select a layout for

the title slide
• To change the color of the slide either
right-click it and select Slide Color
Scheme or select Format and then
Slide Color Scheme from the Menu
bar.
HOW TO CREATE A SLIDE
HOW TO CREATE A SLIDE
ORGANIZING DESIGN ELEMENTS

 Text
 Clip art and pictures
 Animation effects
 Balancing the
 elements
 ORGANIZING TEXT

Click on the icon

As you on the Drawing
can see toolbar.
from this
slide, text With the cursor,
boxes can draw the
be put approximate size
anywhere. you need for your
text.
 ORGANIZATION TEXT

 You can expand the box to include more text or make it

smaller to make room for other design element on the
slide.
 The pre-design selection
 from the slide layout
 screen offer the
 most logical and
 often- used layouts.
 ORGANIZING TEXT
 Use a readable font and font size for
each different aspect of the page (a
good size range is between 20-60
points).
 Be consistent from slide with fonts and
fonts sizes.
 Choose colors that will ensure that
your text is readable and your slides do
not appear distracting.
 ORGANIZING TEXT

 Don’t use too many different fonts

 Don’t use all caps.
 Avoid fonts that are distracting:
 Dbraggaobao
 Ozhandi craft BT
 Bshelly vdant BT
 ORGANIZING TEXT

 Don’t include your entries speech on the slide. Instead

highlight important points.
 To determine what information is best to include in your
presentation, you should:
 Review your speech outline.
 Identify points that can be illustrated, such as key
terms and their definitions, statistics, or charts and
graphs.
 ORGANIZING CLIP ART AND
PICTURES
• To insert clip art onto your slide you can:
• Select a slide layout that has a set space for clip art.
When working on that slide, simply double- click
on the clip art space and it will take you to the
Microsoft clip gallery.
• Use the Insert menu, click pictures, and then select
clip Art.
• Clip on the shortcut icon:
 ORGANIZING CLIP ART AND
PICTURES
 To insert your own photos or graphics rather than ones from the
gallery, click Insert Scroll to pictures, and select From File.
 Here you can browse your computer and choose art from your
own files.
 If you cannot find what you need in the gallery or your own
resources, you have another option. Download of more images
are available free from micro soft via the internet.
 In the gallery, click on the icon in the bottom right corner.
 Search by key word to find what you need.
 ORGANIZING CLIP ART
AND PICTURES
 Power-point can incorporate graphs and charts as
well.

 On the standard toolbar, there are shortcuts for

inserting Microsoft word tables and Microsoft
excel worksheets and graphs.

 Chang the numbers and labels on the graphs or

chart to fit your information.
 ORGANIZING CLIP
ART AND PICTURES
 Remember: use
clop art, pictures,
charts, and graphs
only to illustrate
points, not as
fillers.
ORGANIZING ANIMATION EFFECT

 Powerpoint has a variety of different ways that text

and art can be animated.
 For example:
Spiral Appea
Fly from Bottom-
r
left
Zoom
Blinds Stretch from
In
Vertic Top Box Out
al Wipe Right
Dissolve Crawl
From
Peek from Checkerboard
right
Bottom Across
 ORGANIZING ANIMATION
EFFECTS
 These effects can be interesting additions
 to your presentation, but they can also be distracting. Use
them sparingly to add
 emphasis.
 To animate, right-click on the text or image and select custom
Animation from the menu.
 Select the effect you want to use, determine the order of the
animations on the slide, and make sure to preview.
 ORGANIZING ANIMATION
EFFECTS
 Take time while in this screen to determine how your
animation effects will appear.
 Clicking on the timing menu gives you options o that
your effective can be presented on a mouse click,
automatically after a preset length of time
 BALANCING THE ELEMENTS

 Even if you follow all the suggestions for setting up your slide
and its elements, you still may find that your presentation is
hard to follow.
 It is important to go back through your completed presentation
and make sure that the overall experience of watching it is
pleasant as well as educational.
 BALANCING THE
ELEMENTS
 Defining a balanced slide may seem like a
 matter of opinion, but there are concrete
 criteria, including:
 Clip art text must fit together well.no
 elements-title, points, graphics-should
 overpower the others.
 Headings should be consistent in size and
placements. They should be large and clear.
 Easy to understand.
 EXAMPLE OF A BALANCED
SLIDE
Qualities of effective delivery:
Text is easy
to read and
Effective Delivery Is Natural
well sized.  Unlike the elocutionists at the The title
is large
turn of the century, and clear.
contemporary speechmakers
Good use of
The clip art emphasize naturalness and the contrasting
illustrates content of the speech, rather colors on
the slide slide and in
and is well than the theatrical elements of
front.
placed on delivery.*
the layout.
 EXAMPLE OF AN
UNBALANCED SLIDE
Qualities of Effective Deliver:
Text is Effective Delivery is natural Title
Too And
Small Color
Scheme
Clip art Are still
is too fine
Large

This slide is hard to read and places unnecessary

Emphasis on the artwork.
 GIVING YOUR

PRESENTATION
Practice your speech
 time yourself