EMAIL

CONTENT
 Email
 History

 Uses of Email

 Types of Email

 Web based Email

 Free Email services

 Mailing list

 Email Protocols

 Email server and Email client program.

 Steps to send an Email

EMAIL
 Email, i.e., electronic mail, is a fast method of
exchanging messages between the sender’s
and receiver’s systems using the Internet.
 You can even send non-text files like images,
videos, and audio files as attachments.
 It is fast, cost-effective, and convenient.
 You can easily communicate with people
personally or professionally in real time without
worrying about your location.
 Plus, you can send emails to multiple recipients
and hide their names from others by adding
them to Bcc.
TYPES OF EMAIL
USES OF EMAIL

 Email is useful because you can contact

people anytime, and they can respond on
their own schedule.
 In the past, contacting someone far away was

expensive and time-consuming. Now, with

email, anyone with an internet connection can
stay in touch with just a click.
 Emails are versatile and can be useful for

many purposes, like sharing updates,

instructions, or directions.
 They are also useful for educational purposes,

such as applying for admission or receiving

job offers.
WEB BASED E-MAIL
 Webmail are web-based email accounts.
These are usually free email accounts that
are operated from a website.
 Examples include Hotmail, Gmail and

Yahoo Mail.
 Webmail allows the users to access their

emails as long as they have access to an

Internet connection and a web browser. This
also means that the user cannot read an old
email or draft a new email offline.
FREE E-MAIL SERVICES
Gmail
 Gmail is arguably the best free email service

provider at the moment.

 Gmail is simple and user- friendly.

 It offers over 15GB of free storage, has

excellent spam filter and enables access via

mobile devices.
 Its built-in chat allows voice and video chat as

well the regular chatting by text.

 It offers search capability to find lost or old

messages. Gmail also offers customized email

service for businesses, individuals and
organizations.
YAHOO! MAIL
 The new Yahoo! mail stands among the best
free email services available on the web and
mobile devices.
 They offer unlimited email storage, social

networking, instant messaging and SMS

texting. You can view slideshows, photos and
videos right from inside your mailbox.
 You can send up to 50 files or 100MB file size

in a single email.
 Your messages are automatically sorted, and

lower priority messages like newsletters and

coupons are organized into folders.
Zoho Mail
 Zoho mail is aimed at professionals.

 It features calendar, task manager, notes and

instant chat as well as other business app found in

Google apps for business.
 It is easy to set up and manage.

 Impressively, Zoho mail does not display adds to

protect your privacy.

 You can opt for their free Lite Plan that features 5GB

mail storage per user, push mail, mobile sync and

email support.
Fastmail
 You should also consider using FastMail. They have

been online for 10 years now. They boast of reliable

junk mail protection, temporary secure SMS
passwords, web folders for photos and files and
much more.
OUTLOOK.COM (REINVENTED
HOTMAIL)

 Outlook.com is the new, reinvented

Hotmail.com email service.
 It builds off the power of Outlook on PCs and

Macs, and it features more tidy user interface

without display ads. It is built based on the
latest trends in Internet communication.
 You can connect with social networks from

inside your email account, integrate skydrive

which include Office Web Apps for Word,
Excel and PowerPoint files.
Mailing List

 A mailing list is a list of people who subscribe

to a periodic mailing distribution on a
particular topic. On the Internet, mailing lists
include each person's e-mail address rather
than a postal address. Mailing lists have
become a popular way for Internet users to
keep up with topics they're interested in.
Many software producers and other vendors
are now using them as a way to keep in
touch with customers.
E-mail Protocol

 E-mail Protocols are set of rules that help the

client to properly transmit the information to
or from the mail server. Here we will discuss
various protocols such as
 SMTP

 POP

 IMAP.
SMTP -
 SMTP - SMTP stands for Simple Mail Transfer Protocol. It
was first proposed in 1982. It is a standard protocol used
for sending e-mail efficiently and reliably over the
internet.
Key Points:
 SMTP is application level protocol.

 SMTP is connection oriented protocol(TCP/IP network).

 SMTP is text based protocol.

 SMPT also provides notification regarding incoming mail.

 When you send e-mail, your e-mail client sends it to your

e-mail server which further contacts the recipient mail

server using SMTP client.
 These SMTP commands specify the sender‘s and

receiver‘s e-mail address, along with the message to be

send.
 In case, message cannot be delivered an error report is
IMAP
 IMAP - IMAP stands for Internet Mail Access Protocol. It was
first proposed in 1986. There exist five versions of IMAP as
follows:
 Original IMAP, IMAP2, IMAP3, IMAP2bis, IMAP4

Key Points:
 IMAP allows the client program to manipulate the e-mail

message on the server without downloading them on the

local computer.
 The e-mail is hold and maintained by the remote server.

 It enables us to take any action such as downloading,

delete the mail without reading the mail. It enables us to

create, manipulate and delete remote message folders
called mail boxes.
 IMAP enables the users to search the e-mails.

 It allows concurrent access to multiple mailboxes on

multiple mail servers.

POP
POP stands for Post Office Protocol. It is generally
used to support a single client. There are several
versions of POP but the POP 3 is the current standard.
Key Points
 POP is an application layer internet standard

protocol.
 Since POP supports offline access to the messages,

thus requires less internet usage time.

 POP does not allow search facility.

 In order to access the messaged, it is necessary to

download them.
 It allows only one mailbox to be created on server.

 It is not suitable for accessing non mail data.

 POP commands are generally abbreviated into

codes of three or four letters. Eg. STAT.

E-mail Server

​An email server is a computer with mail transfer agent

(MTA) functions.
 Mail is exchanged between email servers. An email
server receives mail from another MTA, a mail user
agent (MUA) or a mail submission agent (MSA) that
follow SMTP.
 When an MTA receives a mail and the recipient of the
mail is not hosted locally, the mail is forwarded to
another MTA. Every time this happens the MTA adds a
"received" trace header on the top header of the
message. This shows all the MTAs that have handled
the message before it arrived in the recipient‘s inbox.
This useful feature allows administrators to see whether
an optimal path was taken.
E-MAIL CLIENT PROGRAM

 Email client primarily is a desktop

application that enables users to receive
and send emails directly on their desktop.
 Email client requires an email address to be

setup and configured before user can start

using email service.
 These configuration and settings generally

include email address, password, POP3/IMAP

and SMTP address, port number, email
aliases and other related preferences
HOW DOES AN EMAIL CLIENT DIFFER
FROM AN EMAIL SERVER

 An email server transports and stores mail

centrally, most usually for more than one
user, sometimes millions.
 An email client, by contrast, is what a single

user like you interacts with. Typically, the

client will download messages from the
server for local use and upload messages to
the server for delivery to its recipients
WHAT CAN I DO WITH AN EMAIL CLIENT

 The email client lets you read, organize and

reply to messages as well as send new emails,.
 To organize email, email clients offer folders

(each message in one folder), labels (where you

can apply multiple labels to each message) or
both.
 In addition to email text, email clients also

handle attachments (such as images,

documents or spreadsheets) via email.
​ ow Does an Email Client Communicate
H
with Email Servers
 Email clients can use a number of protocols to send and
receive emails via email servers.
 The messages are either stored only locally when POP
is used to download mail from the server
 Emails and folders are synchronized with the server
when the IMAP and Exchange protocols are used. With
IMAP (Internet Message Access Protocol) and Exchange,
email clients accessing the same account see the same
messages and folders, and all actions automatically
synchronize.
 To send email, email clients use SMTP. Some email
services offer APIs (application programming interfaces)
for email clients to access mail on their servers. These
protocols may offer additional features such as delayed
sending or setting aside emails temporarily.
Address

 An Internet address or IP address is a unique computer

(host) location on the Internet.
Example of an IP address expressed in dot notation:
205.245.172.72.
Example of the domain name version is google.com
 A file (or home page) address is expressed as the

defining directory path to the file on a particular server.

(A Web page address is also called a Uniform Resource
Locator, or URL.)
Example: http://
www.hitmill.com/computers/computerhx1.html
 An e-mail address is the location of an e-mail user

(expressed by the user's e-mail name followed by an “@"

sign followed by the user's server domain name.)
Example: [email protected]
 Basic of sending and receiving
 Step 1: Log in to your Gmail account.
 Step 2: Click Compose.
 Step 3: A new blank email window will open up. In the “To” box,
type in the email address of the recipient.
 Step 4: You might want to include someone else in your email to
keep them in the loop. You can do this by clicking Cc or Bcc.
 Step 5: The subject field allows you to give the recipient an idea of
the topic of your email, like a heading. You don‘t have to put
anything in the subject box, but it can help when viewing and sorting
email.
 Step 6:. You can change the font style, color and size using the
formatting icons. You can also create bullet points and check the
spelling of your email.
 Step 7: Type your message in the main body field of your email.
 Step 8: Attach the file or document which you want to send.
 Step 9 When you‘re happy with your email, click the blue Send
button at the bottom of the compose window.
 Step 10: The email you‘ve sent will now be stored in the Sent Mail
folder on your Gmail.