PRODUCTIVITY TOOLS

Multimedia Presentation
Microsoft Office PowerPoint 2016

Free Public Internet Access Program

Police Regional Office 7

November 28 – December 2, 2022
 COURSE OBJECTIVES
At the end of this course, the participants would be able to:

Understand the significance of using a multimedia presentation

Familiarize with the process of planning a presentation

Familiarize with the basic functionalities of Microsoft Office

PowerPoint
Create a comprehensive presentation
Enhance a presentation using advanced MS PowerPoint functionalities
such as transitions, animations, charts, videos, links, and more
 TIPS ON CREATING A PRESENTATION

PRESENT Know your

audience
Select a topic Define the
objectives
ATION
PLANNIN
G
Prepare the Practice
content delivering
 TIPS ON CREATING A PRESENTATION

▶ Know your audience

Build trust
“Why should they listen to you?”

Understand your audience background

PRESENT  Age
 Educational background
ATION  Cultural background
 Occupation

PLANNIN  Values
 Interests
 Language
G
 TIPS ON CREATING A PRESENTATION

▶ Select a topic

Select a topic that is of interest to both the

audience and to you

A topic should be at least any of the

PRESENT following:
 Relevant
ATION  Enjoyable
 Clear and Well-defined

PLANNIN
G
 TIPS ON CREATING A PRESENTATION

▶ Define the presentation objectives

Specify exactly what you want your audience to

learn from your presentation

Write the objective/s of the presentation in a

PRESENT single/concise statement/s

Factors that should be taken into consideration:

ATION  Difficulty level
 Delivery time

PLANNIN  Background knowledge of audience

G
 TIPS ON CREATING A PRESENTATION

▶ Prepare the presentation content

 Introduction
 Attract the audience’s attention
 Build the audience’s interest
 Clearly present your topic and
PRESENT purpose of presentation

ATION  Body of the presentation

 Where you present your ideas

PLANNIN  It should be supported by

o Data and facts
o Quotes from experts
G o
o
Personal experiences
Vivid descriptions
 TIPS ON CREATING A PRESENTATION

▶ Prepare the presentation content

 Conclusion
 Wraps up your presentation
 Determines what you will leave with your

PRESENT reader
 Should make your reader glad they listened
to you
ATION
PLANNIN
G
 TIPS ON CREATING A PRESENTATION

▶ Practice delivering your presentation

Helps to calibrate the content of the presentation

and the phase of delivery

Makes sure that the most important points are

PRESENT delivered within the time allotted

ATION
PLANNIN
G
 MICROSOFT
GETTING
STARTED POWERPOINT

Microsoft PowerPoint is a presentation

program that uses slides to convey
information rich in multimedia.

It makes it easy to create, collaborate, and

present your ideas in dynamic, visually
compelling ways.
 OPENING THE APPLICATION

1. Press the Windows

key on your
keyboard.

Getting 2. Scroll through the apps

started to find and click

PowerPoint 2016.
 OPENING THE APPLICATION

3. PowerPoint starts and its Start screen appears

Getting
started
4. Press Esc or click Blank Presentation.

5. A new, blank presentation appears in the

PowerPoint window.
 CLOSING THE APPLICATION

Method 1

1. Click the File tab, located at

the upper left part of the
window

Getting 2. Click Close in the Backstage

view as seen in the picture in
started the left

3. PowerPoint clears the

presentation from the screen
 CLOSING THE APPLICATION

Method 2

1. Click the Close Window Button “X“ at the upper

left part of the Window

Getting
started
 OPENING AN EXISTING PRESENTATION

1. Click the File tab.

This takes you to
Backstage view.

Getting 2. Select Open.

Possible locations of
started your file will appear.

3. Click Browse to look

for your file.
 OPENING AN EXISTING PRESENTATION

4. Select the file you want to open on the Open

Dialog Box then double click or click Open on the
lower left corner.

Getting
started
 PRESENTATION VIEWS

▶ PowerPoint has various views that enable you to

see your presentation in a variety of ways

Getting
started
▶ Normal view is the default view
 PRESENTATION VIEWS

Normal view

Getting
started
▶ Default view
▶ Lets you focus on an individual slide
▶ Divided into 3 panes (sections)
 PRESENTATION VIEWS

Normal view

Getting
started
Pane 1: Current slide
▶ Shows the largest view out of the 3 panes
▶ Displays the current slide that is being edited
 PRESENTATION VIEWS

Normal view

Getting
started
Pane 2: Slide Pane
▶ Displays the thumbnail images of all slides
▶ Located at the left side of the window
 PRESENTATION VIEWS

Normal view

Getting
started
Pane 3: Notes Pane
▶ This is where notes associated with the current slide are
added and edited
▶ Optional: can be toggled on and off
 PRESENTATION VIEWS

Slide Sorter View

Getting
started
▶ Displays all the slides in a presentation on a single
screen
▶ Slides can be reorganized by dragging slides into
different positions
 PRESENTATION VIEWS

Slide Show View

Getting
started
▶ Previews the presentation on the screen, the way
audience will see it
▶ Triggered by pressing the F5 key on the keyboard or the
slide show view icon
 PRESENTATION SLIDES

▶ A slide is a single screen of a presentation, and

every presentation is composed of several slides.

▶ Slides keep an audience's attention during a

Getting presentation and provide additional supporting

information in textual or graphic format.

started
 ADDING A SLIDE

1. Click the New

Slide button-drop
down arrow.

2. A gallery showing
Getting thumbnail images
of slide layouts
started available will be
shown
 MANIPULATING A SLIDE

1. Right-click on the slide

that you want to
manipulate

2. From the menu, select

Getting what you want to do to
the selected slide

started 


Duplicate the slide
Delete the slide
Cut the slide
 Copy the slide
 REARRANGING SLIDES

Getting On the slide pane, drag a

thumbnail up or down to
started move the slide
 PRESENTATION THEMES

▶ General look and feel of the presentation

▶ Collection of settings including colors, fonts,

backgrounds, graphics, and margin and

Getting placement settings

started
 CHOOSING A THEME

1. Upon starting PowerPoint 2016, you will be asked to

select a theme for your presentation

2. Your choice will be the default theme

Getting
started
 CHOOSING A THEME

3. You can also change your presentation’s theme from

the Design tab.

Getting
started
 SAVING THE PRESENTATION

Method 1: Initial Saving

1. Select the File tab,

located at the upper left
part of the window
Getting 2. Click Save as in the
started Backstage view as seen
in the picture in the left

3. Click Browse
 SAVING THE PRESENTATION

4. Select the location of your file

5. Enter the File Name of your presentation

6. Click Save
Getting
started
 SAVE COMMAND

Method 2: Saving changes on an already saved presentation

1. Click the Save command on the Quick Access Toolbar.

2. The workbook will be saved in its current location with the

same file name.

GETTIN Note: you can press Ctrl + S on your keyboard

G
STARTE
D
 PRESENTATION ELEMENTS

▶ These are some elements needed to effectively

communicate and appeal to the audience:

GETTIN
G Text Photographs Shapes

STARTE
D
Audio Videos GIF and
animations
 CURSORS

▶ Graphic pointer that responds to the movement of

the mouse

GETTIN
G insert text box text select resize

STARTE
D precision select precision select
 TEXT

▶ Text is NOT TYPED

DIRECTLY onto a slide in
PowerPoint, but instead is
PLACED IN TEXT

WORKI BOXES

▶ A text box is a box that hold

NG texts that you type into it.

WITH
TEXT
 INSERTING TEXT

1. Click either the Home tab or the Insert tab.

2. Look for the text box icon, then click it.

WORKI 3. Point the insert text box cursor

you want your text box to start
in the area where

NG 4. Left-click on the mouse, the cursor will change into a

precision select cursor
WITH 5. Drag the precision select cursor until desired size of
TEXT text box is achieved
 FORMATTING TEXT

▶ To format a text, you can either:

 Set the font attributes (formatting) of your text
first before typing; or
 Highlight the text first, then set the font attributes

▶ Text formatting groups

WORKI
NG
WITH font group paragraph group

TEXT Fonts are set

symbols in a
 WORKING WITH TEXT

FONT GROUP
increase decrease clear
font size font size font size formatting

font style

font
bold
color

italic

underline strikethrough cHANGE cASE

shadow character spacing

 WORKING WITH TEXT

PARAGRAPH
GROUP
decrease list level increase list level

numbering line spacing

bullets

align left

center

align right justify columns

 WORKING WITH GRAPHICS

LISTS

bulleted list numbered list

To enable the bulleted list: To enable the numbered list:

1. Look for the Bullets icon (see 1. Look for the Numbering icon (see
figure above) under the Home figure above), under the Home tab,
tab, then click it then click it
2. Type each item in your list, 2. Type each item in your list,
separated by pressing the Enter separated by pressing the Enter
key on the keyboard key on the keyboard
 SHAPES

▶ PowerPoint has a gallery of

shapes to choose from.

▶ This lesson will review the

WORKIN steps to inserting and re-

sizing shapes, and formatting
shapes (shape fill, shape
G outline, among others)

WITH
GRAPHIC
S
 WORKING WITH GRAPHICS
INSERTING AND
DRAWING SHAPES
1. To add shapes, look for the Shapes icon under the
Insert tab, then click it

2. A gallery showing thumbnail images of shapes

available will be shown

3. Choose the shape that you want to insert

 WORKING WITH GRAPHICS
INSERTING AND
DRAWING SHAPES
b
4. To draw the shape
a. Wait for the precision select cursor
to appear
b. Click the left button of the mouse a
c. While pressing the mouse, move the
cursor until desired size of shape is c
achieved.
 WORKING WITH GRAPHICS

MOVING SHAPES

To move a shape
c
a. Hover over the shape you want to
move a
b. Wait for the move cursor to d
appear
c. Click the left button of the mouse
d. While pressing the mouse, move the
shape to the desired location
b
 WORKING WITH GRAPHICS

RESIZING
SHAPES
To resize a shape
a. Click the shape that you want to
c
resize
b. Point the resize cursor
of the circles
at any
at the edge of b d
a
the shape
c. Click the left button of the mouse
d. While pressing the mouse, move the
shape to the desired location
WORKING WITH GRAPHICS

FORMATTING
SHAPES

To format the attributes of a shape:

1. Click the shape
2. A Format Tab will appear in the menu bar
WORKING WITH GRAPHICS

FORMATTING
SHAPES

from Microsoft Support (https://support.office.com)

 PICTURES

▶ PowerPoint has a gallery of

shapes to choose from.

▶ This lesson will review the

WORKIN steps to inserting and re-

sizing shapes, and formatting
shapes (shape fill, shape
G outline, among others)

WITH
GRAPHIC
S
 WORKING WITH GRAPHICS

INSERTING
IMAGE
1. To add pictures, look for the Pictures icon under the Insert
tab, then click it
2. Locate the image that you want to
include
3. Click the image
4. Click Insert
 ANIMATION

▶ Enables you to manage all the animation effects

on the active slide.

▶ Each object can have multiple effects:

WORKIN 

Entrance
Exit
G 

Emphasis
Motion path effect

WITH
GRAPHIC
S
 WORKING WITH GRAPHICS

APPLYING
ANIMATION

To apply animation to graphic objects

and text:

1. Select the object or text by clicking it.

2. Go to Animations Tab, click Add
Animation. A menu of animation
presets appears.
 WORKING WITH GRAPHICS

ANIMATION
PANE

▶ The Animation Pane allows you to reorder animations,

adjust their settings, and see how they overlap and
interact with one another.
WORKING WITH GRAPHICS

ANIMATION
SAMPLE
 TRANSITION

▶ Transitions are animated effects that occur

when you move from one slide to another.

▶ This applies only to the entire slide.

WORKIN ▶ Effects can be controlled in terms of:
G 

Effect
Speed
WITH 

Sound Effects
Direction

GRAPHIC
S
WORKING WITH GRAPHICS

ADDING
TRANSITION

To add transition to a slide:

1. Select the drop-down arrow on
the transition gallery under the
Transition tab
 WORKING WITH GRAPHICS

EFFECT OPTIONS

Effect Options is used to change the

direction from which the slide will
come from
WORKING WITH GRAPHICS

TRANSITION
SAMPLE
 WORKING WITH GRAPHICS

ADDING MEDIA CLIPS (AUDIO, VIDEO,

SCREEN RECORDING)

1. To add video, look for the Video icon under the Insert tab, then click it.
2. Select which source you want to locate the video you want to insert.
2. Locate the video that you want to include.
3. Click the video.
4. Click Insert.
THANK YOU