Project Proposal Writing

Project Proposal Writing
Noor Ali Noor

Agriculture Specialist
Some important points for
drafting Proposal
Following points should be considered during the
design stage;
1)Secondary need assessment
2)Light stakeholders’ analysis
3)Reference to previous lessons learned from projects
evaluation reports
4)Log frame/ draft MEAL data plan including targets
and indicators
5)Risk assessment
;
drafting Proposal…..
During planning stage;
1)Project planning
2)Complaints and feedback mechanisms plan
3)Beneficiaries’ communication plan
4)Update risk assessment with mitigation plan
5)Detail implementation plan (DIP)
6)Develop indicators tracking table (ITT)
7)Update MEAL Plan
For the implementation;
1)Beneficiary list with Sex, Age, and Disability
Disaggregated Data (SADDD)
2)Post Distribution monitoring/ beneficiary feedback
survey
3)Indicator tracking table and project progress updated
onto Ontrack monthly
4)Project Lessons learned log maintained
5)Project review meetings with project progress and
risk review
For Evaluation ;
1)Light mid term Review
2)Lessons learned and review ant end of the project
3)Key project lesson(s) transferred to country learning
register
4)All above reporting anonymized and uploaded onto
designated organization (NGO) portal
5)Complete project file close form
What is Project Proposal?
A Project Proposal is a written

document on an intended project
prepared in application for funding.
What is a Project?
A Project is a sequence of Unique,
Complex and Connected Activities
having one Goal or purpose and that
must be completed by a specific time,
within budget and according to
specification.
Characteristics of a Project
 It has a unique purpose

 It has starting and ending time
 It is temporary in nature
 It is implemented in certain location
 It follows a plan, and thus there is less scope
for change
 satisfaction
A project proposal presents a project through its
cycle.
First, it identifies the project, then it …
4. Evaluation 1. Identification
2. Formulation
3. Implementation
3.a. Monitoring
Structure of PP
1. Cover page
2. Table of Contents
3. Executive Summary
4. List of Abbreviations
5. Project Overview
6. Proposing Organization
7. Project Descriptions
8. Monitoring, Evaluation and Reporting
9. Conclusion
10. Annexure
PP Sections - I
1. Project Summary
1.a. Applicant and credibility
1.b. Issue, problem, need to meet
1.c. Objectives
1.d. Activities
1.e. Fund (committed, required)
PP Sections - II
2. Project Overview
2.a. Country Overview
2.b. Location (of the project)
2.c. Significance (why these locations
only)
2.d. Situation Analysis
2.e. Problem Analysis
2.f. Name of Project, and Rationale
PP Sections - III
3. Project Description
3.a. Name of Project
3.b. Goal/Broader Objective
3.c. Objectives/Purposes
3.d. Outputs/Results
3.e. Activities & Inputs
3.f. Target Population/Beneficiaries
3.g. Coverage Areas & Population
3.h. Duration of the Project
3.i. Budget
PP Sections - IV
4. Organization of the Project
4.a. Process & Method
4.b. Operational Plan
4.c. Limitations
4.d. Participation
4.e. Sustainability
4.f. Project Structure
PP Sections - IV
5. Monitoring, Evaluation &

Reporting
6. Conclusion
Annexure – I: Logical Framework
Annexure – II: Budget

Annexure – III: Organizational
Structure
20 Steps of Proposal Development
1. Select burning issue, and Identify

stakeholders
2. Brainstorm, identify problems with locations
3. Determine cause and effect of problems
4. Group problems into clusters
5. Identify the best possible among solutions
Select the scope as project
6. Prepare Logical Framework
7. Write down project overview
8. Determine approaches and methods
9. Identify the resources required
20 Steps continued
11. Prepare an Operational Plan
12. Determine Project Structure
13. Prepare a Budget
14. Determine participation, limitation and
sustainability
15. Determine measurement of outcomes
16. Write project description
17. Write organization of the project
18. Write proposing organization
19. Write conclusion
20. Write project summary
‫مننه‬
‫دال برياليتوب په هيله‬
‫ومن هللا توفيق‬

Project Proposal Writing

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Project Proposal Writing

Noor Ali Noor

A Project Proposal is a written

 It has a unique purpose

5. Monitoring, Evaluation &

Annexure – II: Budget

1. Select burning issue, and Identify

‫ومن هللا توفيق‬

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