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    Time Management & Goal Setting: Training Workshop

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    harsh_amd
    This document outlines a time management and goal setting training workshop. It discusses prioritizing important tasks, defining goals, evaluating time management skills, and identifying time wasters. It also explains Stephen Covey's time management matrix which categorizes tasks as urgent/important or not urgent/important in order to prioritize how time is spent. An action plan is proposed to improve time management habits.

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    Time Management & Goal Setting: Training Workshop

    Uploaded by

    harsh_amd
    58 views21 pages
    This document outlines a time management and goal setting training workshop. It discusses prioritizing important tasks, defining goals, evaluating time management skills, and identifying time wasters. It also explains Stephen Covey's time management matrix which categorizes tasks as urgent/important or not urgent/important in order to prioritize how time is spent. An action plan is proposed to improve time management habits.

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    Time Management

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    This document outlines a time management and goal setting training workshop. It discusses prioritizing important tasks, defining goals, evaluating time management skills, and identifying time wasters. It also explains Stephen Covey's time management matrix which categorizes tasks as urgent/important or not urgent/important in order to prioritize how time is spent. An action plan is proposed to improve time management habits.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    58 views21 pages

    Time Management & Goal Setting: Training Workshop

    Uploaded by

    harsh_amd
    This document outlines a time management and goal setting training workshop. It discusses prioritizing important tasks, defining goals, evaluating time management skills, and identifying time wasters. It also explains Stephen Covey's time management matrix which categorizes tasks as urgent/important or not urgent/important in order to prioritize how time is spent. An action plan is proposed to improve time management habits.

    Copyright:

    Attribution Non-Commercial (BY-NC)
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 21

    TIME MANAGEMENT & GOAL SETTING

    TRAINING WORKSHOP

    Renew yourself regularly

    Prioritize, and do the most important things first.

    Define your mission and goals in life.

    Scoring Instructions and Your Time Management Effectiveness Quotient


    To score the time management quiz give yourself one point for each a answer, two points for each b answer, three points for each c answer, and four points for each d answer.

    YOUR TIME MANAGEMENT QUIZ POINT TOTAL: ___________________


    Evaluate Yourself According to the Following Scale: Excellent: 55 - 60 Good: 45 - 54 Mediocre: 30 -44 -- Examine your time management to see how you can improve it. Poor: 29 or below -- Watch out! You are running out

    Change is Universal Change is Permanent. Be ever willing to Change.. For, change alone leads you to success and happiness!!!

    MINOR TIME WASTERS


    Interruptions we face during the day Being a slave on the telephone Unexpected/Unwanted visitors Needless reports/Junk mail Meetings without agenda

    MAJOR TIME WASTERS


    Procrastination Afraid to Delegate Not Wanting to Say "NO" Low Self-Esteem Problems With Objectives/Priorities

    Paretos Principle (80/20 Rule)


    80% of Work gives 20% Results & 20% of Work gives 80% Results One Rs.500/- v/s Hundred Rs.5/ Effective v/s Efficient Smart work v/s Hard work

    Stephen Coveys Time Management Matrix


    Urgent Not Urgent

    I
    Important
    . . . Crisis Pressing problems Deadline-driven projects, meetings, preparations

    II
    . . . . . . . Preparation Prevention Values clarification Planning Relationship building True re-creation Empowerment

    Not Important

    III
    . . . . . Interruptions, some phone calls Some mail, some reports Some meetings Many proximate, pressing matters Many popular activities

    IV
    . . . . . . Trivia, busywork Some phone calls Time wasters Escape activities Irrelevant mail Excessive TV

    Quadrant I
    Represents things that are both urgent and important we need to spend time here This is where we manage, we produce, where we bring our experience and judgment to bear in responding to many needs and challenges. Many important activities become urgent through procrastination, or because we dont do enough prevention and planning

    Quadrant II
    Includes activities that are important, but not urgent- Quadrant of Quality Heres where we do our long-range planning, anticipate and prevent problems, empower others, broaden our minds and increase our skills Ignoring this Quadrant feeds and enlarges Quadrant I, creating stress, burnout, and deeper crises for the person consumed by it Investing in this Quadrant shrinks Quadrant I

    Quadrant III
    Includes things that are urgent, but not important - Quadrant of Deception. The noise of urgency creates the illusion of importance. Actual activities, if theyre important at all, are important to someone else. Many phone calls, meetings and drop-in visitors fall into this category

    Quadrant IV
    Reserved for activities that are not urgent, not important- Quadrant of Waste We often escape to Quadrant IV for survival Reading addictive novels, watching mindless television shows, or gossiping at office would qualify as Quadrant IV timewasters

    Is it bad to be in Quadrant I?
    Are you in Quadrant I because of the urgency or the importance? If urgency dominates, when importance fades, youll slip into Quadrant III. But if youre in Quadrant I because of importance, when urgency fades youll move to Quadrant II.

    What is the problem with urgency?


    Urgency itself is not the problem When urgency is the dominant factor in our lives, importance isnt What we regard as first things are urgent things

    Where do I get time to spend in Quadrant II?

    From Quadrant III Time spent in Quadrant I is both urgent and important- we already know we need to be there We know we shouldnt be there in Quadrant IV But Quadrant III can fool us

    WHAT CAN STOP YOU?


    Negative Thoughts Negative People Low Self-Esteem Fear of Failure Fear of Rejection / Criticism

    ACTION PLAN
    Enter the RISK ZONE Communicate & Clarify Values Analyse your use of TIME - "80/20 Do not REACT to Urgency Deal with One Paper only Once

    ACTION PLAN
    Allocate time according to Priorities (Quiet Hour, Session I,II,III,IV) "TO DO LIST (Top 3 Priorities today) Have a Follow through Learn to say two letter word - "NO" Visualization and Auto-Suggestion Delegate low Priority Item

    "SMART" GOALS

    S - Specific & Self M - Measurable A - Achievable & Positive R - Realistic & Rewarding T - Time Bound

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